36C24718R0117-00001005.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 619-18-1-244-0018 Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery

AL

36109-3798 Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee

AL

36083-5001 To all Offerors/Bidders

36C24718R0117 12-08-2017

X See CONTINUATION Page X

BASE YEAR- JAN 8, 2018- JAN 7, 2019

OPTION YR ONE- JAN 8, 2019- JAN 7, 2020

OPTION YR TWO- JAN 8, 2020- JAN 7, 2021

OPTION YR THREE- JAN 8, 2021- JAN 7, 2022

OPTION YR FOUR- JAN 8, 2022- JAN 7, 2023

BE MINDFUL OF DATE CHANGES FOR BASE PLUS OPTION YEARS. THE LINE ITEMS WILL SHOW DIFFERENT, HOWEVER, THE

PERIOD OF PERFORMANCE WILL BE AS STATED ABOVE.

THIS SOLICITATION IS BEING EXTENDED TO CLOSE JAN 5, 2018 12pm EST

JAMES E. BOLES

CONTRACT OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 12-30-2017 POP End: 12-29-2018

Contract Period: Base POP Begin: 12-30-2017 POP End: 12-29-2018

Contract Period: Base POP Begin: 12-30-2017 POP End: 12-29-2018

Contract Period: Base POP Begin: 12-30-2017 POP End: 12-29-2018

Contract Period: Base POP Begin: 12-30-2017 POP End: 12-29-2018

Contract Period: Option 1 POP Begin: 12-30-2018 POP End: 12-29-2019

Contract Period: Option 1 POP Begin: 12-30-2018 POP End: 12-29-2019

Contract Period: Option 1 POP Begin: 12-30-2018 POP End: 12-29-2019

Contract Period: Option 1 POP Begin: 12-30-2018 POP End: 12-29-2019

Contract Period: Option 2 POP Begin: 12-30-2019 POP End: 12-29-2020

Contract Period: Option 2 POP Begin: 12-30-2019 POP End: 12-29-2020

Contract Period: Option 2 POP Begin: 12-30-2019 POP End: 12-29-2020

Contract Period: Option 2 POP Begin: 12-30-2019 POP End: 12-29-2020

Contract Period: Option 3 POP Begin: 12-30-2020 POP End: 12-29-2021

Contract Period: Option 3 POP Begin: 12-30-2020 POP End: 12-29-2021

Contract Period: Option 3 POP Begin: 12-30-2020 POP End: 12-29-2021

Contract Period: Option 3 POP Begin: 12-30-2020 POP End: 12-29-2021

Contract Period: Option 4 POP Begin: 12-30-2021 POP End: 12-29-2022

Contract Period: Option 4 POP Begin: 12-30-2021 POP End: 12-29-2022

Contract Period: Option 4 POP Begin: 12-30-2021 POP End: 12-29-2022

Contract Period: Option 4 POP Begin: 12-30-2021 POP End: 12-29-2022

A.2 DELIVERY SCHEDULE

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STATEMENT OF WORK

B.1 EQUIPMENT:

Equipment and options/accessories serviced and maintained for the Department of Veterans Affairs Medical Center, Central Alabama Veterans Health Care System, 215 Perry Hill Road, Montgomery, Alabama, 36109, Central Alabama Veterans Health Care System, 2400 Hospital Road, Tuskegee, Alabama, 36083, and Veteran Affairs Outpatient Clinic at Montgomery, 8105 Veterans Way, Montgomery, Alabama 36117.

Equipment:

1) GE Digital X-Ray room, model: Precision 500D, S/N: 1021471WK6, and Computers, Monitors, Software, etc., Location: 215-004-TU, EE# 65717, GE Site# 334727PRED.

2) GE R&F X-Ray room, model: Digital Definium 656, S/N: 1036179WK8, and Computers, Monitors, Software, etc., Location: 222-004-TU, EE# 81815, GE Site# 334727VATB.

3) GE CT Scanner, Model: OPTIMA 660, S/N: 405109HMO, and Computers, Monitors, Software, etc., Location: 207-002-TU, EE# 81816, GE Site# 334727VAT656.

4) GE Digital Densitmeter, Bone X-Ray Room, Model: 8743, Serial Number: 82025GA, Location: 1G107-HCC-MO, EE# 82507, GE Site# ?.

B.1.2 DEFINITIONS/ACRONYMS:

A. Biomedical Section Manager (William Piper) or designee, Room GE117-004-MO, Building 4, Telephone 334-273-6258, 215 Perry Hill Road, Montgomery, Alabama 36109, B. CO - Contracting Officer, C. COR - Contracting Officer Representative, D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions, E. FSE - Field Service Engineer. This is a person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the Department of Veterans Affairs Medical Center premises, F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and condition of the contract, G. Acceptance Signature. VA employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR, H. Authorization Signature. COR's signature; indicates COR accept work status as stated in ESR, I. NFPA - National Fire Protection Association, J. CDRH - Center for Devices and Radiological Health, K. OSHA - Occupational Safety and Health Administration, L. JCAHO - Joint Commission on Accreditation of Healthcare Organizations, M. FDA - Food and Drug Administration, N. DVAMC - Department of Veterans Affairs Medical Center, O. ISO 9001 – International Organization for Standardization standard.

P. Normal Working Hours - Monday through Friday, 8:00 a.m. - 5 p.m., excluding weekends and Federal Holidays, B.1.3 CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, JCAHO, FDA, ISO 9001, and manufacturer specifications.

B.1.4 HOURS OF COVERAGE:

A. Normal hours of coverage shall be Monday through Friday from 8:00 a.m. to 5p.m., excluding weekends and federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR.

B. Preventive maintenance inspections are to be scheduled at least five days in advance with Contracting Officer’s Representative (COR). Coordination may be done by telephone.

C. Preventive maintenance inspections will be performed semi-annual in the months of November, and May. Preventive Maintenance will be performed after hours and/or on the weekends at no additional charge. Schedule Preventive Maintenance Inspections with the Biomedical Engineer and Imaging Service supervisor.

D. Federal Holidays observed by the DVAMC are: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President's Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, Christmas Day.

B.1.5 UNSCHEDULED MAINTENANCE:

A. The contractor shall maintain the equipment in accordance with Section B.1.3; Conformance Standards. The contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished.

B. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor.

C. Response Time: Contractor's FSE must respond with a telephone call to the COR and his/her designee within 30 minutes after receipt of telephoned notification 24 hours per day. If the problem can not be corrected by phone, the FSE will commence work (on-site physical response) within four (4) hours after receipt of notification and will proceed progressively to completion without undue delay.

For example, if hours of coverage are 8:00 a.m. to 5p.m., a 4 hours response means, if a call is placed at 3:45 p.m. Monday, August 10, the FSE must start on-site service before 10:45 a.m. Tuesday, August 11, except when outside hours of coverage is authorized by the COTR.

B.1.6 SCHEDULED MAINTENANCE:

A. The contractor shall perform the PM Service in the months of November and May, and to ensure that equipment listed in the schedule performs in accordance with Section B.1.3; Conformance Standards. The contractor shall provide and utilize procedures and checklists, with worksheet originals indicating work performed and actual values obtained (as applicable) and shall provide said documentation to the COR at the completion of the PM.

PM services shall include, but may not be limited to, the following:

1. Cleaning of equipment,

2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications,

3. Calibrating and lubricating the equipment,

4. Performing remedial maintenance of non-emergent nature,

5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn,

6. Inspecting, and replacing where indicated, tubing for wear and fraying,

7. Measuring, adjusting and calibrating as necessary,

8. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying,

9. Inspecting and replacing where indicated, all mechanical components including, for mechanical integrity, safety, and performance,

10. Inspecting Cryogens and filling Cryogens when indicating,

11. Inspecting and performing Magnet maintenance,

12. Inspecting and performing coil maintenance,

13. Inspecting the Options (Cardiac Gating Unit, Peripheral Gating Package, & Respiratory Gating Package) and performing maintenance on the Options,

14. Inspect all accessories, (VRDU, etc.)

15. Apply gummed label, dated & signed, certifying performance and safety to meet MFG'S published specifications as of that date,

16. Returning the equipment to the operating condition defined in Section B-1.3; Conformance Standards,

17. Providing documentation (worksheet) of services performed on each machine tested.

18. Provide separate service ticket for each device, packages, VRDU, and any other device.

19. List all the test equipment used on the device on each service ticket to meet ISO 9001 standard.

PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR and the Imaging Service supervisor. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

A. The contractor shall furnish documentation, including all measurements and calibration data, B. The contractor shall furnish all backup documentation to ensure that the system is performing in accordance with B.1.3; Conformance Standards.

B.1.7 PARTS:

The contractor shall furnish and replace parts to meet up-time requirements (consumables are not covered). The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts ( except: Glassware & Detectors) and software. The contractor shall use new parts. Re-built parts or used parts, those removed from other equipment, shall not be installed without approval by the COR.

B.1.8 SERVICE MANUALS:

The DVAMC shall not provide services manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO or COR upon request.

B.1.9 DOCUMENTATION/REPORTS:

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in Section B.1.3; Conformance Standards. In addition, each ESR shall, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor, B. Name of FSE who performed services, C. Contractor Service ESR Number/Log Number, D. Date, Time (starting and ending), and Hours-On-Site for service call, E. Description of Problem Reported by COR/User, F. Identification of Equipment to be serviced: INV. ID number, Manufacture's name, Device Name, Model number, Serial number, and any other Manufacturer's identification numbers, G. Itemized Description of Service Performed, including: Labor and Travel, Parts (with part numbers), Materials and Circuit Location of problem/corrective action, H. Total Cost to be billed, I. Signatures:

1. FSE performing services described,

2. VA Employee who witnessed service described may initial said ESR, but only the COR has the authority to sign the ESR J. Equipment downtime, K. VA Purchase Order Number.

L. Provide separate service ticket for each device, packages, VRDU, and any other device.

M. List all the test equipment used on the device on each service ticket to meet ISO 9001 standard.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COTR BEFORE SERVICE IS COMPLETED!

B.1.10 REPORTING REQUIREMENTS:

The contractor shall be required to report to the Biomedical Section Manager or designee. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR (s). The FSE shall be required to log out with the Biomedical Section Manager or designee, and submit the ESR (s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable a signed, authorized, copy of the ESR will be sent to the contractor after the work can be reviewed (if request or noted on the ESR).

B.1.11 PAYMENT:

Invoices will be paid in arrears on a semi-annual basis.

Invoice at the end of March, and at the end of September. Invoices shall be line itemized.

B.1.12 ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

B.1.13 REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, in writing, of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract.

The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

B.1.14 CONDITION OF EQUIPMENT:

The contractor accepts responsibility for the equipment described in the schedule "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

B.1.15 BIDDER’S QUALIFICATIONS:

The Bidder is required to submit sufficient evidence of adequate equipment, facilities, personnel and necessary experience to establish responsibility and integrity to meet the requirements of this contract. Any bidder, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, will be rejected. To assist in this determination, offeror is required to furnish the following information:

A. Number of years experience performing the type of services indicated within:

B. Number of personnel regularly employed on a full-time basis:

C. Bidders who have not previously provided the same or similar type services at this Medical Center are required to furnish for evaluation purposes, the names, addresses and telephone numbers of three (3) companies for whom exact services have been furnished.

D. Provide certification that contractor has manufacturer updated maintenance software, manuals, and parts.

B.1.16 COMPETENCY OF PERSONNELSERVICING EQUIPMENT:

A. Each respondent shall have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized manufacturer training programs within the last two years, for the equipment identified in the equipment schedule, and annual refresher course. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed.

C. The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the DVAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any DVAMC equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the DVAMC equipment.

D. Subcontractor will not be used under this contract unless authorized and approved by the COR.

B.1.17 TEST EQUIPMENT:

Test equipment shall meet ISO 9001 standards.

Prior to commencement of work on this contract, the contractor shall provide the DVAMC with a copy of the current calibration certification of all test equipment which is to be used by the contractor on DVAMC's equipment. This certification shall also be provided on a periodic basis when requested by the DVAMC. Test equipment calibration shall be traceable to a national standard.

B.1.18 IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSE shall wear visible identification at all times while on the premises of the DVAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the DVAMC Police Section. The DVAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the DVAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.1.19 Obtaining a VA IDENTIFICATION Badge:

Within the first month of the service contract, the contractor’s service technician(s) to arrange with the Biomedical Section Manager to obtain identification badge. The process requires contractor’s service technician(s) to bring two (2) valid forms of identification, completion of VA Form 0711, finger prints, photograph, and possible background check. The process of receiving the Identification badge takes 2-4 weeks.

B.1.20 INSURANCE:

A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and Occupational Disease Statutes.

B. General Liability. Contractors are required to have Bodily Injury Liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

D. Medical Liability. Contractors are required to have Indemnification and Medical Liability insurance coverage of at least $1,000,000.

B-1.21 PERFORMANCE REQUIREMENTS SUMMARY:

A. SUMMARY TABLE:

Factor No.

Performance Indicator

Performance Standard Method – Type of Surveillance

INCENTIVE/

DISINCENTIVE

99%

(Max of 10%) Deduction Amount on each defective/repaired device billing.

(Max of 10%) Deduction Amount on each quarterly billing.

(Max of 10%) Deduction Amount on each quarterly device billing.

B. Performance Requirements Summary Method of Application:

The Contractor is required to perform all the work specified in the performance work statement. If the contractor fails to perform a specific element of the work, payments for the task in question will be subject to reductions as specified. Any amount deducted for deviation from the required performance will be reflected in an amount commensurate with the task.

B.1.22 VA HANDBOOK 6500.6 APPENDIX CLAUSE:

The C&A requirements do not apply and a Security Accreditation Package is not required.

A.3 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(End of Clause)