36C24718Q9650-0001001.docx

Statement of Work

Quarterly Air Exchange Testing

1. REQUIREMENT:

Requirement is for quarterly air exchange testing to ensure proper air flow, air exchanges and pressure relationships for airflow in critical areas of Dorn VAMC for infection control, temperature and humidity control and to maximize efficiency of equipment.

2. BACKGROUND:

Currently, air flow and air exchanges are checked in critical areas on a semi-annual basis and paid for using a purchase card. New requirements require some areas to be checked on a quarterly basis, so a service contract is needed to ensure quarterly checks are performed Air flow testing is performed to ensure proper air flow, air exchanges and pressure relationships for airflow in critical areas of the hospital for infection control, temperature and humidity control, and to maximize efficiency of equipment.

3. PERIOD OF PERFORMANCE:

The period of performance shall be as stated below for base year, plus four (4) option renewal periods. All work shall be performed during normal business hours, Monday – Friday 0800 – 1600 hours, with the exception of weekends and federal holidays:

4. PLACE OF PERFORMANCE:

The place of performance shall be WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

All work is to follow all VA, OSHA, ANSI and Hospital PROCEDURES/REQUIREMENTS. INCLUDING INFECTION CONTROL AND WEARING PROPER PPE.

Attached is a copy of the last reports. In addition to what is on the reports we will also want the VA requirement for air flows and air exchanges in the different areas.

The testing will start in October of each year and shall be conducted once per quarter. October, January, April, then July. A report shall be sent after the completion of each testing within two weeks. These reports will be sent to the COR.

Format similar to what is currently used for reports will be required.

Minor adjustments/repairs if needed are to be made at the time during testing.

Another column shall be added to the report showing VA standards/requirements.

All testing shall will be coordinated with the COR. Work will be done on weekends or after hours when testing will not impede with patient care.

Testing and adjustments will be with assistance of ECC for checking air handlers, VAV boxes.

Coordination will be made prior by COR with various Service Lines and VA Police for entry into areas. WIN Nurse to be notified day of testing for final clearance and approval.

Contractor will be escorted by a VA A/C Mechanic for access, coordination, adjustments necessary repairs.

Cubic feet per minute cubic feet per hour ACH-air exchanges per hour and pressures-pressure relationships to surroundings rooms and halls shall be measured A measurement of each room to determine volume shall also be required.

Testing to be conducted by trained, qualified, experienced certified technicians.

The latest most accurate testing procedures used industry wide are to be used.

In addition to listed rooms the following need to be added to new report for testing:

Building 9 Room 105 Building 9 upstairs Lab area rooms-219, 224, 225, 227 Building 100 5A133A Building 100 5A133B

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Period Supply or Service Provided

· Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.