36C24718Q9015-000.docx

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 1: Justification for Limiting Sources $3.5K up to $150K

FedBizOpps Special Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field FedBizOpps Special Notice Rev. March 2010

ENDOEYE HD RIGID AND ACCESSORIES/REPOSTED WRONG INFORMATION

WAS SUBMITTED FOR CONSIDERATION

INTENT

TO SOLE SOURCE NOTIFICATION

29209-1639 36C24718Q9015 N 339112 Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

No solicitation will be forthcoming, pursuant to:

FAR 8.405-6 Limiting Sources – (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or service are unique or highly specialized.

FAR 13.106-1, Soliciting Competition - (b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold, (i) Contracting Officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name or industrial mobilization).

Intent to Sole Source:

The Department of Veterans Affairs, Network Contracting Office 7; hereby provides notice of its intent to award a sole source firm fixed price contract pursuant to FAR 6.302-1, only one responsible source and no other supplies or services will satisfy the agency requirements, to:

This requirement will consist of the purchase of the following:

· WA50040A: ENDOEYE Rigid Video Laparoscope, 10 mm, 0°, fog-free function

· WA50042A: ENDOEYE Rigid Video Laparoscope, 10 mm, 30°, fog-free function

· WA50050A: ENDOEYE Rigid Video Laparoscope, 5 mm, 0°

· WA50052A: ENDOEYE Rigid Video Laparoscope, 5 mm, 30° The EVIS EXERA II system works seamlessly with a wide range of endoscopes across specialties to provide easier data management and cost efficiencies. WJB Dorn VA Medical Center currently uses this system for bronchoscopy, gastroenterology, laparoscopic and arthroscopic surgery, urology, anesthesiology and ENT. The flexibility of this widespread platform reduces the need for multiple video systems.

No solicitation will be forthcoming; this Notice of Intent is NOT a request for competitive proposals.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses from responsible sources will be fully considered.

· Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award.

· All qualified candidates will be verified in Vendor Information Pages (VIP) in order to be eligible for award. Required set-aside is strictly enforced.

· If you have NOT conducted business with the WJB Dorn VA Medical Center located in Columbia South Carolina, you will be required to complete Vendor/Payment Forms to be entered into the local systems in order to be eligible for award.

Please ensure all emails are titled referencing the Solicitation Number and Title of Service i.e. “36C24718Q9015 ENDOEYE” so that they may be placed in the proper file folder for consideration. Failure to do so may cause a delay in addressing questions, inquires, and during the evaluation process. An Authorization to Distribute Letter from Olympus is required to be accompanied with your email showing that your company will able to provide this equipment to the facility and shall be verified for accuracy to determine if a solicitation is warranted.

All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contracting Specialist, Cynthia Machuca at cynthia.machuca@va.gov. Alternate point of contact is Mark West at Jeffrey.West3@va.gov. No telephone responses will be accepted.

FAR 8 - JUSTIFICATION FOR LIMITING SOURCES <$150K

Acquisition Plan Action ID:__VA247-18-AP-1796_________________

1. Agency and Contracting Activity: Department of Veterans Affairs, VISN 07, WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 (2237# 544-18-1-126-0014)

2. Description of Action:

Nature: |X| New Requirement |_| Follow-on Order |_| Mod to Existing Order Number Insert task/delivery order no.

Order against: |X| FSS Contract Number: _V797P-2065D _________

P.O. Box 610

3. Description of Supplies or Services:

The estimated value of the proposed action is $268,412.50

Purchase of the ENDOEYE II video laparoscopes offer HD image quality, providing natural color reproduction, exceptional illumination and maximum contrast. Chip on the tip technology delivers bright, clear images, and proprietary Narrow Band Imaging (NBI) enhances visual observation of the mucosal surface. An advanced optical design enables focus-free functionality, eliminating the need for manual focusing and providing greater depth of field, and fog-free functionality helps to ensure clear views throughout the procedure.

Specifications:

· WA50040A: ENDOEYE Rigid Video Laparoscope, 10 mm, 0°, fog-free function

· WA50042A: ENDOEYE Rigid Video Laparoscope, 10 mm, 30°, fog-free function

· Field of View: 90°

· Direction of View: 0°, 30° (WA50040A, WA50042A)

· Depth of Field: 12 - 200 mm

· Distal End Outer Diameter: 10.0 mm

· Working Length: 325 mm / 330 mm (WA50040A, WA50042A)

· Remote Control: 3 buttons on handle

· Special Light Observation: NBI

· Fog-Free Function: Yes

· Reprocessing: Autoclavable, ETO, STERRAD, washer disinfector

· WA50050A: ENDOEYE Rigid Video Laparoscope, 5 mm, 0°

· WA50052A: ENDOEYE Rigid Video Laparoscope, 5 mm, 30°

· Field of view 80°

· Direction of view 0° / 30° (WA50050A / WA50052A)

· Depth of field 12-200 mm

· Distal end outer diameter 5.4 mm

· Working length 300 mm / 302 mm (WA50050A / WA50052A)

· Remote control 3 buttons on handle

· Reprocessing methods Autoclavable, ETO, STERRAD, washer-disinfector

· Special light observation NBI

Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

|X| An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

|X| Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; (FAR 8.405-6(a)(1)(i)(B)) or

|_| In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures. (FAR 8.405-6(a)(1)(i)(C)

4. Rational/explanation to support cited authority:

The Olympus EndoEye 5 & 10mm 0 & 30 degree scopes are compatible with current Olympus Evis Exera II system in use at WJB Dorn VA Medical Center and is the preferred system of use by the Surgeons. The EVIS EXERA II system works seamlessly with a wide range of endoscopes across specialties to provide easier data management and cost efficiencies. WJB Dorn VA Medical Center currently uses this system for bronchoscopy, gastroenterology, laparoscopic and arthroscopic surgery, urology, anesthesiology and ENT. The flexibility of this widespread platform reduces the need for multiple video systems. Additional features include:

· Autoclavability: State of the art reprocessing compatibility: completely autoclavable

· Chip-on-the-tip: The advanced chip-on-the-tip enables the ENDOEYE to provide bright, clear images. Much fewer elements, moving parts and interfaces along the imaging chain are a garant for no picture deterioration from tolerances, misfits or free surfaces.

· Efficiency: Unrivalled ENDOEYE efficiency for superior handling and maximum surgeon comfort from all-in-one product concept.

· NBI (Narrow Band Imaging): NBI is an optical image enhancement technology that improves the visualization of vessels and other tissues on the mucosal surface. Only Olympus products feature NBI, which is 20% brighter compared to previous models.

· All-in-one design: Integrates the light cable and camera system into the laparoscope for improved ergonomics and easier set up.

The number needed of each EndoEye was determined by the surgical service team and the general surgeons who most frequently use these scopes. To support the volume of cases completed every week by our three general surgeons it has been concluded that we need six 0 degree and five 30 degree scopes. In conclusion, replacing the non-repairable EndoEyes and increasing the quantity will achieve the best possible patient outcomes and improve overall hospital efficiency and safety.

Olympus is the only source for this specific camera and the camera is proprietary. Olympus EndoEyes can be purchased through a partner vendor such as Alliant that is disabled veteran owned business and has been verified by Olympus with a Letter of Authority for record.

5. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-6(b)(3).

The Olympus EndoEye 5 & 10mm 0 & 30 degree scopes are compatible with current Olympus Evis Exera II system in use at WJB Dorn VA Medical Center and is the preferred system of use by the Surgeons. The EVIS EXERA II system works seamlessly with a wide range of endoscopes across specialties to provide easier data management and cost efficiencies. WJB Dorn VA Medical Center currently uses this system for bronchoscopy, gastroenterology, laparoscopic and arthroscopic surgery, urology, anesthesiology and ENT. The flexibility of this widespread platform reduces the need for multiple video systems.

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

OFOC SOP Revision 05 Original Date: 03/22/11 Revision 05 Date: 05/02/2016