36C24626Q0654 - Critical Water Testing.docx

36C24626Q0654

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4

ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626Q0654 06-02-2026 Ronnie Gregory 757-728-7188 06-08-2026

11AM

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 541380 $19 Million

NET30

N/A X Department of Veterans Affairs Network Contracting Office 6 Fredericksburg HCC 10432 Patriot Hwy Fredericksburg VA 22408 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 See CONTINUATION Page This Solicitation is to provide Critical Water Testing services IAW Fredericksburg VA Health Care Center (FxHCC) SOW, and the Price/Cost Schedule.

All quotes are due NLT 06/8/2026 at 11 AM EST Award will be made to the best value quote that meets all requirements and acceptability.

Submit all responses to this solicitation to:

Ronnie.Gregory@va.gov See CONTINUATION Page X X Ronnie Gregory Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C246 Ronnie Gregory

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Water Management Plan - Sterile Processing WMS-5600 (2 months Development) LOCAL STOCK NUMBER: n/a

Water Management Plan - Sterile Processing WMS-5600 Facilitation WMS-5650 (Monthly)

WC-5200 ST108 Critical Water Chemistry Panel with Microbio - Qualification (New System Start-up Day 1) (Tables 2 of ST108)

WC-5100 ST108 Utility Water Chemistry Panel with Microbio - Qualification (New System Start-up Day 1) (Tables 2 of ST108)

WC-5220 ST108 Critical Water Chemistry Panel with Microbio - Generation and First POU (New System Start -up Day 2 and 3)

WC-5140 ST108 Utility Water Chemistry Panel with Microbio - Final Rinse/High Level Disinfection (New System Start up, 6 samples a day for day 2 and 3)

WC-5130 ST108 Utility Water Chemistry Panel with Microbio - First POU (New System Start-up, 9 samples per day for day 2 and 3)

MB-2530 Heterotrophic Plate Count - MDR (Retest for New system start up)

MB-3130 LAL/Endotoxin - MDR (Retest for New System Start up))

WMS-9970 Shipping and Handling (New System start up 4 boxes per day)

WMS-9972 Shipping and Handling Expedited (New system start up retest)

WC-5220 ST108 Critical Water Chemistry Panel with Microbio - Generation and First POU (2 samples per month for 11 months)

MB-3330 ST108 Critical Water - HPC & Endotoxin (7 samples per month for 11 months)

WC-5140 ST108 Utility Water Chemistry Panel with Microbio - Final Rinse/High Level Disinfection (6 samples per month for 11 months)

WC-5120 ST108 Utility Water Chemistry Panel - Generation (1 sample per quarter for 4 quarters)

WC-5130 ST108 Utility Water Chemistry Panel with Microbio - First POU (2 samples per quarter for 4 quarters)

MB-2570 ST108 Utility Water - Heterotrophic Plate Count (HPC) (6 samples per quarter for 4 quarters)

WC-5300 ST108 Steam Water Chemistry panel - Steam Condensate (2 quarterly samples for 4 quarters)

MB-2530 Heterotrophic Plate Count - MDR (Retest)

MB-3130 LAL/Endotoxin - MDR (Retest)

B.3 DELIVERY SCHEDULE

1.00

9.00

15.00

9.00

18.00

12.00

18.00

20.00

20.00

12.00

2.00

22.00

77.00

66.00

4.00

8.00

24.00

8.00

24.00

24.00

Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.5 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2020)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing access to VA facilities or information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to VA facilities or information systems.

(End of Clause)

C.6 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3:

Tier 5:

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause) (End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Statemen of Work Statement (SOW) Critical Water Testing for the Processing of Medical Devices American National Standard ANSI/AAMI ST108: 2023 or newest edition Fredericksburg VA Health Care Center (FxHCC)

CRITICAL WATER SAMPLES

1. Critical Water Testing The following scope of work sets forth the general requirements for providing Critical Water Testing for the Fredericksburg VA Health Care Center (FxHCC) which is an outpatient clinic of the Central Virginia VA Healthcare System (CVHCS).

A. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to provide Critical Water Testing services for (1) one Initial Three Day Performance Qualification Event consisting of 592 samples at critical, utility, and steam condensate locations, (2) monthly critical water testing events consisting of 66 samples, (3) quarterly utility water testing events consisting of 70 samples, and (4) quarterly steam condensate testing events consisting of (8) samples at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408.

Sampling will take place at the Sterile Processing Service (SPS). Samples shall be taken from water fixtures classified as critical water, utility water and steam condensate. The exact locations per water classification are detailed below and may change in case of renovations, repairs or upgrades to the SPS water treatment system design.

(1) Critical Water Test locations: Treatment Room In, Treatment Room Out, Washer 1, Washer 2, Sink 1, Sink 2, Sink 3, Sink 4, Cart Washer, Sterilizer 1, and Sterilizer 2.

(2) Utility Water Test locations: Medivator 1, Medivator 2, Medivator 3, Medivator 4, Medivator 5, Medivator 6, Triple Basin Sink 1 Right, Triple Basin Sink 1 Left, Triple Basin Sink 2 Right, Triple Basin Sink 2 Left, Triple Basin Sink 3 Right, Triple Basin Sink 3 Left, Triple Sink 4 Right, and Triple Basin Sink 4 Left.

(3) Steam Condensate Test Locations: Sterilizer 1, and Sterilizer 2.

Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. This log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall conduct sampling evenly throughout the month so that it is spread out evenly, as much as possible.

B. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to provide an initial Performance Qualification Event at critical, utility, and steam condensate locations consisting of 592 samples:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408

The FxHCC SPS has 11 critical water locations, 14 utility water locations and 2 steam condensate locations. The Initial Performance Qualification Event shall test compliance with the following standards as follows:

(i) Day 1: Critical Water Samples: shall be analyzed for: (1) pH, (2) Conductivity, (3) Total Alkalinity, (4) Total Hardness, (5) Heterotrophic Plate Count, (6) Total Organic Carbon, (7) Endotoxin, (8) Color and Turbidity, (9) Aluminum, (10) Chloride, (11) Sulfate Conductivity, (12) Copper, (13) Iron, (14) Manganese, (15) Nitrate, (16) Phosphate, (17) Sulfate, (18) Silicate, (19) Total Hardness, and (20) Zinc.

Day 1: Utility Water Samples: (1) pH, (2) Total Alkalinity, (3) Bacteria (HPC), and (4) Color and Turbidity.

Day 1: Steam Condensate Samples: (1) pH, (2) Total Alkalinity, (3) Aluminum, (4) Chloride, (5) Conductivity, (6) Copper, (7) Iron, (8) Manganese, (9) Nitrate, (10) Phosphate, (11) Sulfate, (12) Silicate, (13) Total Hardness, and (14) Zinc.

(ii) Day 2: Critical Water Samples: (1) pH, (2) Conductivity, (3) Total Alkalinity, (4) Total Hardness, (5) Heterotrophic Plate Count, (6) Total Organic Carbon, (7) Endotoxin, and (8) Color and Turbidity.

Day 2: Utility Water: (1) pH, (2) Total Alkalinity, (3) Bacteria (HPC), and (4) Color and Turbidity.

(iii) Day 3: Critical Water: (1) pH, (2) Conductivity, (3) Total Alkalinity, (4) Total Hardness, (5) Heterotrophic Plate Count, (6) Total Organic Carbon, (7) Endotoxin, and (8) Color and Turbidity.

Day 3: Utility Water samples: (1) pH, (2) Total Alkalinity, (3) Bacteria (HPC), and (4) Color and Turbidity.

The sampling locations will remain the same unless Contractor is advised of water treatment system changes or upgrades of by the COR. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site.

C. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to provide (66) monthly critical water samples at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408 The sampling locations will remain the same unless Contractor is advised of water treatment system changes or upgrades of by the COR. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

2) Sample eleven critical water locations monthly: Treatment Room In, Treatment Room Out, Washer 1, Washer 2, Sink 1, Sink 2, Sink 3, Sink 4, Cart Washer, Sterilizer 1, and Sterilizer 2.

3) Critical water shall be tested for the following performance qualification levels monthly: (1) pH, (2) Conductivity, (3) Total Alkalinity, (4) Total Hardness, (5) Heterotrophic Plate Count, (6) Endotoxin.

D. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to provide (70) quarterly utility water samples at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408 The sampling locations will remain the same unless Contractor is advised of water treatment system changes or upgrades of by the COR. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

2) Sample fourteen utility water locations quarterly: Medivator 1, Medivator 2, Medivator 3, Medivator 4, Medivator 5, Medivator 6, Triple Basin Sink 1 Right, Triple Basin Sink 1 Left, Triple Basin Sink 2 Right, Triple Basin Sink 2 Left, Triple Basin Sink 3 Right, Triple Basin Sink 3 Left, Triple Sink 4 Right, and Triple Basin Sink 4 Left.

3) Utility water shall be tested for the following performance qualification levels quarterly: (1) pH, (2) Conductivity, (3) Total Alkalinity, (4) Total Hardness, and (5) Bacteria.

E. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to provide (8) quarterly steam condensate samples at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408 The sampling locations will remain the same unless Contractor is advised of water treatment system changes or upgrades of by the COR. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

2) Sample two steam condensate location quarterly: Sterilizer 1, and Sterilizer 2.

3) Steam shall be tested for the following performance qualifications quarterly: (1)pH, (2) Conductivity, (3) Total Alkalinity, and (4) Total Hardness.

F. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to re-test critical and/or utility locations that do not meet initial performance requirements, as needed, (up to 60 samples) at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408

2) Initial Performance Qualification Event re-tests will be collected and analyzed as stated in item B above.

The exact re-test locations will be chosen by the COR each time. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

G. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to re-test critical water locations as needed (up to 10 samples) monthly at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408

2) Critical water re-tests will be collected and analyzed as stated in item C above.

The exact re-test locations will be chosen by the COR each time. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

H. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to re-test utility water locations as needed (up to 10 samples) quarterly at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408

2) Utility water re-tests will be collected and analyzed as stated in item D above.

I. The exact re-test locations will be chosen by the COR each time. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

J. General: Provide all personnel, labor, equipment, parts, tools, supplies, management, transportation, and other items necessary to re-test steam condensate locations as needed (up to 2 samples) quarterly at the following location:

1) Fredericksburg HCC, 10432 Patriot Hwy, Fredericksburg, VA 22408

2) Steam condensate re-tests will be collected and analyzed as stated in item E above.

The exact re-test locations will be chosen by the COR each time. Contractor shall utilize their own log sheets to note sample number, temperature, biocide level, and pH of each sample. The log sheet shall be provided to the COR the same day of sampling prior to the contractor leaving the site. Contractor shall respond to the facility within 24 hours of notification from the COR.

K. Certifications: Contractor’s laboratory shall be certified by the State of Virginia for environmental testing and R/O WATER TESTING for the entire duration of the contract.

WORK REQUIREMENTS:

1. SAMPLING REQUIREMENTS

a. Contractor shall follow all healthcare safety and infection control practices and may be required to gown up, adorn scrubs, or wear other PPE as required to enter certain areas of the hospital.

2. SAMPLE PREPARATION AND STORAGE FOR TESTING SAMPLES

A. Contractor shall supply each Government facility with its commercial laboratory reference test manual to ensure that the collection and storage of samples are in accordance with the American National Standard ANSI/AAMI ST108:2023 or newest edition.

B. Contractor shall provide all materials necessary to collect and preserve samples that are destined to the commercial laboratory for testing. These materials include those items that are dictated by and in compliance with the collection requirements of the commercial laboratory.

C. Contractor shall be responsible for providing the Government facility with acceptable days for collecting and shipping samples, so that all samples arrive at the lab within the shortest time possible not to exceed laboratory requirements.

3. TRANSPORTATION SERVICES FOR TESTING SAMPLES

A. Contractor shall provide all necessary supplies for samples to be transported from the government's originating facility to the Contractor's laboratory. These supplies shall include, but may not be limited to:

1) Shipping and packaging containers. These containers should be insulated to ensure samples stay within required temperature range during shipping.

2) Required labels and packaging materials for shipping samples via courier.

3) Test request forms shall be preprinted with the appropriate Shipping Section details and account information.

4. SPECIMEN TESTING

A. The Contractor and/or subcontractor shall perform testing as specified in ANSI/AAMI ST108:2023 or newest edition and this SOW.

B. All reference laboratory testing shall be executed in accordance with standard industry practices and performed only by a laboratory certified by the R/O WATER TESTING.

A. The contractor and/or subcontractor shall perform the type of testing required by ANSI/AAMI ST108:2023 or newest edition.

C. The Contractor shall provide the minimum and maximum turnaround times from the date of shipping the water samples to the date test results are received by the facility. The contractor shall ensure the accurate and timely performance of laboratory testing services in accordance with the turnaround times identified by the contractor.

5. REPORTING OF RESULTS

A. The results of testing shall be reported within the prescribed turnaround times provided by the Contractor.

B. A report of laboratory testing results must be issued either as a printed final copy or through email to Tina Tignor, RN, Chief, Sterile Processing Section at Tina.Tignor@va.gov or (804) 874-8001, and Isis Otero, GEMS Coordinator, at Isis.Otero@va.gov or (410) 858-8755.