36C24625Q0642_1.docx

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6515--Scales and Shower Chairs
Solicitation number
36C24625Q0642
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This document is a Standard Form 1449 Solicitation/Contract/Order for Commercial Products and Commercial Services issued by the Department of Veterans Affairs Network Contracting Office 6. The solicitation (Number 36C24625Q0642) requests medical equipment for the Wake County VA Outpatient Clinic, specifically seeking scales, commode chairs, shower chairs, and transfer benches. The procurement involves seven line items with detailed technical specifications for each product, including roll-on scales with 2000-pound capacity, sit-stand scales, wheelchair scales, and bariatric medical chairs and transfer benches.

Key procurement details include a solicitation issue date of April 23, 2025, with quotes due by April 28, 2025, at 3:00 PM EDT. The award will be made using FAR Part 13 procedures, with price being the sole evaluation factor. The equipment will be delivered to Williams & Company in Raleigh, NC, and is intended for use in various departments including Biomed, Pulmonary Medicine, Specialty Mental Health, Medical Specialty Care, and Physical Medicine & Rehabilitation. The solicitation is unrestricted and includes specific brand name or equivalent requirements for each medical equipment item, with precise physical and functional characteristics defined for each product.

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PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0642 04-2 -2025 Rachel Watkins 804-675-5000 11520 04-2 -2025

3:00PM

EDT

Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249 X X 339112 1000 Employees N/A X Williams & Company FTS VA Wake 800 E. Six Forks Rd.

Raleigh NC 27609 Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Request for scales, commode chairs, shower chairs, and transfer benches for the Wake County VA Outpatient Clinic located in Garner, NC.

See CONTINUATION Page X X Stephanie Thompson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS3
B.1 CONTRACT ADMINISTRATION DATA3
B.2 STATEMENT OF WORK (SOW)5
B.3 PRICE/COST SCHEDULE9
ITEM INFORMATION9
B.4 DELIVERY SCHEDULE11
SECTION C - CONTRACT CLAUSES13
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)13
C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)13
C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)14
C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)15
C.5 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)15
C.6 VAAR 852.246-71 REJECTED GOODS (OCT 2018)15
C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)(DEVIATION FEB 2025)16
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS24
SECTION E - SOLICITATION PROVISIONS24
E.1 INSTRUCTIONS TO QUOTERS24
E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)29
E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)(DEVIATION FEB 2025)30

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Stephanie Thompson

Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]
52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or
[X]
52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly[]
b. Semi-Annually[]
c. Other[X] Upon receipt and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO
DATE

36C24625Q0642

Page 1 of Page 1 of

B.2 STATEMENT OF WORK (SOW)

GENERAL: The Wake County VA Outpatient Clinic, 2700 Benson Road, Garner, NC 27529, has a requirement for scales, commode chairs, shower chairs and transfer benches. These scales, commode chairs, shower chairs and transfer benches are used to support departments that require the weighing of freight and the weighing and transport of patients.

BACKGROUND: The Wake County VA Outpatient Clinic has a requirement for different types of scales, wheelchairs, commode chairs, shower chairs and transfer benches.

PURPOSE: The scales, commode chairs, shower chairs and transfer benches are used to weigh freight and weigh and transport patients. It is crucial equipment for delivering patient care at the Wake County VA Outpatient Clinic. The scales, commode chairs, shower chairs and transfer benches will be used in biomed, pulmonary medicine, specialty mental health, medical specialty care and PM&R departments and throughout the facility.

SCOPE: Wake County VA Outpatient Clinic is requesting contractors to provide brand name or equal equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of different departments/services.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

Brand name or equal to M4025 Scale, Roll On, Freestanding, 2000 pound capacity – Rice Lake Weighing Systems WB253226S

· Digital Weight Indicator with stainless steel enclosure, backlit LCD, rechargeable battery,

· Top access foot adjustment holes (holes are 1/2-13 threaded for lifting scale)

· Four adjustable stainless steel support feet

· Barrel scale

· Low-profile design

· Hinged access ramp

· Live side rails permit items exceeding the standard scale dimensions to be weighed accurately while sitting on the scale

· Treaded mild steel top plate

· Ramps sit flush with ground

· Scale accommodates barrels, drums, and pallets

· Indicator stand can be attached to a portability frame so vibration does not interfere with zeroing

· Portability frame and caster engaging mechanism are below scale's live rails, for unconfined weighing of large items

· Load cells and cables are recessed into structural steel channels and fully enclosed junction box is accessible from top

· Stainless steel with welded-seal load cells

· NTEP Certified Platform Stainless Steel Size 30" x 31", Capacity 2000 lb (1250 kg) Must include:

· 2x Access Ramps Stainless Steel 30 in x 12 in

· Size approximately: 48” W x 48” D x 4” H

· Quantity: 1

Brand name or equal to M4030 Sit-Stand Scale – Detecto 6570

· Weighing capacity up to 800 pounds

· Removable ramp

· Electronic load cells

· Oversized platform mounted on heavy duty wheels

· Handrail

· LED display

· May be used for standing or wheelchair weighing

· Column folds down for easy transport

· Integral wheels ease transport

· Ramps rest on floor for improved access

· Units locking into Kilograms or Pounds

· Clinical-grade accuracy to 0.2 lb / 0.1 kg

· Up to 99 tares (optional) to store wheelchair weights for efficient patient weighing

· Hold/Release key to hold weight after leaving the scale for better patient care

· Size approximately: 39” W x 34” D x 2” H

· Quantity: 9

Brand name or equal to M4040 Scale, Weighing, 300 Pound Capacity – Detecto Apex-Ac

· Person weighing scale with 300 pound capacity

· Designed for medical use

· Designed for standing patients

· Unit consists of a rugged base frame of 3/32" thick steel with a non-slip surface

· LCD display

· Selectable Pounds or Kilograms modes

· Designed for clinical settings.

· Eye-level weight display.

· Calculates Body Mass Index.

· Low-profile platform.

· Inline mechanical height rod

· Audible beep confirmation.

· Must include A/C adapter

· Size approximately: 17” W x 19.5” D x 53.3” H

· Quantity: 9

Brand name or equal to M4045 Scale, Wheelchair, Portable, 1000 lb Capacity – Detecto 6550

· Folding portable wheelchair scale

· Digital LCD display

· 1000 lb weight capacity

· Foldable base for vertical storage

· Base equipped with ramps

· Approximate platform height: 2.2” inches

· Cable Length: 6 ft / 1.8 m coiled cable, 14 ft / 4.2 m fully extended (from scale to indicator)

· Sealed membrane key pad

· Display: 5 digit, 7 segment, 7/8 inch (22.23 mm) high LCD weight digits

· Includes stadiometer for height measurements

· A/C or battery operated Must include:

· A/C power adapter

· Size Approximately: 32” W x 36” D x 47” H inches

· Quantity: 2

Brand name or equal to M4801 Commode Chair – Nova 8582

· Heavy Duty Bariatric Commode

· Extra-wide design

· Toilet seat opening of 8" x 10.5"

· Comes with a bucket, lid and splash guard.

· Plastic seat

· Steel frame

· Foam back

· Plastic arm

· Latex free

· Weight Capacity: 500 lbs

· Height: 15.5" - 22"

· Seat Dimensions: 23.25" (W) x 17.75" (D)

· Width: 24" between arms | 31" Outside

· Size approximately: 26.75” W x 24” D x 24.25” H

· Quantity: 1

Brand name or equal to M4802 Chair, Shower, Bariatric – Nova 9023

· Heavy duty bath seat with removable back

· Seat is designed with holes to prevent holding water on the seat

· Height adjustable

· Handles on seat provide assistance and stabilization

· Tool free removable back increases seats versatility

· Aluminum frame is rust and corrosion proof

· Weight Capacity - 500 lbs Approximate Dimensions:

· Seat Dimensions - 27" W x 16.25" D

· Seat Height - Adjustable from 15.5" – 21.5"

· Size approximately: 20” W x 19 to 20.5” D x 35” H (adjustable depth)

· Quantity: 1

Brand name or equal to M4802A Chair, Adjustable Tub Transfer Bench, Bariatric – Nova NOV-9075

· Bariatric transfer bench

· Backrest and bench made from durable blow-molded plastic.

· Reversable backrest

· Two feet are equipped with latex free non-slip covers and two feet are equipped with latex free suction cups

· Tool-free assembly

· Handle converts left/right

· Corrosion-resistant frame

· 500lb weight capacity

· Height adjustable

· Approximate Specifications:

· Seat Dimensions - 26.5" W x 16.5" D

· Seat Height - 16.75" - 21.75"

· Height Increments - 0.5"

· Size approximately: 30.75” W x 21.5” D x 37” H

· Quantity 1 FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide functional and performance capability as listed above in section in above.

SOFTWARE: N/A

INSTALLATION: N/A

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranties, which require advance payment.

DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order.

PLACE OF DELIVERY: Williams & Company, FTS VA Wake, 800 E. Sixforks Rd, Raleigh, NC 27609, (919) 459-2236. Delivery during the Holiday will not be accepted.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
1.00
EA
__________________
__________________

Brand name or equal to JSN: M4025 Roughdeck BDP Scale Scale,Roll On, Freestanding, 2000 lb cap PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

LOCAL STOCK NUMBER: WB253226S

9.00
EA
__________________
__________________

Brand name or equal to JSN: M4030 Wheelchair Scale, Portable, Digital, Folding Column & Seat, 1000 lb x .2 lb / 450 kg x .1 kg..

LOCAL STOCK NUMBER: DET-6570

9.00
EA
__________________
__________________

Brand name or equal to JSN: M4040 Detecto apexr Digital Clinical Scale, Includes Non-Medical-Grade AC Adapter, Mechanical Height Rod Made In USA

LOCAL STOCK NUMBER: DET-APEX-AC

2.00
EA
__________________
__________________

Brand name or equal to JSN: M4045 Detecto Fold up portable wheelchair scale 800 lb x .2 lb/ 360 kg x .1 kg 28" x 32" platform

LOCAL STOCK NUMBER: DET-6550

1.00
EA
__________________
__________________

Brand name or equal to JSN: M4801 HVY DUTY COMMODE W/XTRA WIDE COMMODE CHAIR Adj. Height Steel Frame *Includes Bucket/Lid/Splashguard *Width btw Arms: 23" *Seat Ht: 16.25"-23.25" *Seat Dim: 23.25"W x 17.75"D *Overall Dim: 26.75"W x 24"D *Unit Wt.: 18 lbs *User Cap: 500lbs

LOCAL STOCK NUMBER: NOV-8582

1.00
EA
__________________
__________________

Brand name or equal to JSN: M4802 HD Bath Bench W/Removable Back *Adj. Seat Ht.: 15.5"-21.5" *Seat Dim: 20"Wx12"D *Overall Dim: 20"Wx19-20.5"D *Unit Wt.: 7 lbs *User Cap: 500 lb

LOCAL STOCK NUMBER: NOV-9023

1.00
EA
__________________
__________________

Brand name or equal to JSN: M4802A NOVA HEAVY DUTY TRANSFER BENCH *HD Transfer Bench W/Back *Converts Easily For Right/Left Handers *Latex-Free Rubber Tips/Suction Tips *Seat Dim: 27"W x 16.25"D *Adj. Seat Ht.: 16.75"-21.75" *Overall Dim:30.75"W x 21.5"D User Cap: 500 lb

LOCAL STOCK NUMBER: NOV-9075

GRAND TOTAL
__________________

B.4 DELIVERY SCHEDULE

ITEM NUMBER
SHIPPING INFORMATION
QUANTITY
DELIVERY DATE
0001
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

USA

1.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0002
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

9.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0003
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

9.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0004
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

2.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0005
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

1.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0006
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

1.00

MARK FOR:
919-459-2236
FOB:
DESTINATION
0007
SHIP TO:
Williams & Company

FTS VA Wake 800 E. Sixforks Rd Raleigh, NC 27609

1.00

MARK FOR:
919-459-2236
FOB:
DESTINATION

Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number
Title
Date
52.203-17
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS
NOV 2023
52.204-13
SYSTEM FOR AWARD MANAGEMENT MAINTENANCE
OCT 2018
52.204-18
COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE
AUG 2020
52.204-19
INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS
DEC 2014
52.204-23
PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES
DEC 2023
52.204-25
PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT
NOV 2021
52.222-50
COMBATING TRAFFICKING IN PERSONS
NOV 2021
52.226-8
ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING
MAY 2024
52.232-39
UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS
JUN 2013
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS
MAR 2023
52.233-4
APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM
OCT 2004
52.240-1
PROHIBITION ON UNMANNED AIRCRAFT SYSTEMS MANUFACTURED OR ASSEMBLED BY AMERICAN SECURITY DRONE ACT—COVERED FOREIGN ENTITIES
NOV 2024

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.4 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

Williams & Company FTS VA Wake 800 E. Six Forks Rd.

Raleigh NC 27609 (End of Clause)

C.5 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

C.6 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause) (End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)(DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [X] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2025) of 52.219–9.

[] (v) Alternate IV (JAN 2025) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

[X] (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

[] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[X] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126).

[] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (40) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (44) 52.223-20, Aerosols. (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (45) 52.223-21, Foams (MAY 2024). (42 U.S.C. 7671, et seq.).

[X] (46) 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

[] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[X] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

[] (ii) Alternate I (OCT 2022) of 52.225-1.

[] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I [Reserved].

[] (iii) Alternate II (JAN 2025) of 52.225-3.

[] (iv) Alternate III (FEB 2024) of 52.225-3.

[] (v) Alternate IV (OCT 2022) of 52.225-3.

[] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

[] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

[] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C. 5150).

[X] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513) [] (56) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).

[] (57) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[] (58) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

[X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

[] (60) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

[X] (61) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (62) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[X] (63) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

[] (64) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

[] (65)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631).

[] (ii) Alternate I (APR 2003) of 52.247-64.

[] (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

[] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

[] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

[] (10) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (JAN 2025) (49 U.S.C. 40118(g)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(v) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(vi) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

(vii) (A) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

(B) Alternate I (DEC 2023) of 52.204–30.

(viii) 52.219–8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219–8 in lower tier subcontracts that offer subcontracting opportunities.

(xi) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(xii) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(xiii) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xvi)(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xix) 52.222-54, Employment Eligibility Verification (JAN 2025) (E.O. 12989).

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

(xxi) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

(xxii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxiii) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv) 52.226–6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232–40.

(xxvi) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C.3901 note prec.).

(xxvii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO QUOTERS

Note that FAR PART 13 Procedures will be used.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

1. OFFER SUBMISSION

Offerors shall submit their quotes via email to Rachel Watkins at Rachel.Watkins2 @va.gov by April 28, 2025, at 12:00PM EST. Offers shall be assembled by the following Sections: each section shall be easily identified.

Section A - Offer Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity Identifier (UEI) shall be entered in the block with the Offerors name and address.

Section B – Pricing Pricing shall be submitted on Price/Cost Schedule in Section B and the attached line-item spreadsheet. Complete only the highlight values. Do not change the format or add/delete any columns in the Excel Spreadsheet. If quoting an equal to item, the quoter is responsible for submitting sufficient documentation to demonstrate that the products they are quoting meet the Salient Characteristic.

Section C– Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at time of quote submission.

Failure to submit a complete quote may result in a technically unacceptable determination.

2. Amendments:

Amendments to this solicitation will be posted on SAM.gov. Paper copies of the amendments will NOT be individually mailed. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

3. AWARD BASIS

Note that FAR Part 13 procedures will be used. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is the sole evaluation factor. If quoting an equal to item, the quoter is responsible for submitting sufficient documentation to demonstrate that the products they are quoting meet the Salient Characteristic.

4. DUE DATES

All quotes shall be submitted by 12:00 PM EST on April 28, 2025, via email to Rachel Watkins at Rachel.Watkins2@va.gov.

Facsimiles are not authorized under this announcement.

SALIENT CHARACTERISTICS

The contractor must be able to provide all items listed meeting all the salient characteristics.

Item: Scale, Roll On, Freestanding, 2000 pound capacity

Essential: The free-standing roll-on scale is essential for hospital support services especially in the Biomed department within the Wake County VA Outpatient Clinic.

Significant Physical:

· Digital Weight Indicator with stainless steel enclosure, backlit LCD, rechargeable battery,

· Top access foot adjustment holes (holes are 1/2-13 threaded for lifting scale)

· Four adjustable stainless steel support feet

· Barrel scale

· Low-profile design

· Hinged access ramp

· Live side rails permit items exceeding the standard scale dimensions to be weighed accurately while sitting on the scale

· Treaded mild steel top plate

· Ramps sit flush with ground

· Scale accommodates barrels, drums, and pallets

· Indicator stand can be attached to a portability frame so vibration does not interfere with zeroing

· Portability frame and caster engaging mechanism are below scale's live rails, for unconfined weighing of large items

· Load cells and cables are recessed into structural steel channels and fully enclosed junction box is accessible from top

· Stainless steel with welded-seal load cells

· NTEP Certified Platform Stainless Steel Size 30" x 31", Capacity 2500 lb (1250 kg)

· Must include: 2x Access Ramps Stainless Steel 30 in x 12 in

· Size approximately: 48” W x 48” D x 4” H

Functional: The free-standing roll-on scale is used by hospital support services for weighing oversized and overweight items

Performance characteristics: N/A

Item: Sit-Stand Scale

Essential: The sit-stand scale is essential during patient care especially with the Medical Specialty Care and Shared PACT departments within the Wake County VA Outpatient Clinic.

Significant Physical:

· Weighing capacity up to 800 pounds

· Removable ramp

· Electronic load cells

· Oversized platform mounted on heavy duty wheels

· Handrail

· LED display

· May be used for standing or wheelchair weighing

· Column folds down for easy transport

· Integral wheels ease transport

· Ramps rest on floor for improved access

· Units locking into Kilograms or Pounds

· Clinical-grade accuracy to 0.2 lb / 0.1 kg

· Up to 99 tares (optional) to store wheelchair weights for efficient patient weighing

· Hold/Release key to hold weight after leaving the scale for better patient care

· Size approximately: 39” W x 34” D x 2” H

Functional: The sit-stand scale is used for weighing wheelchair patients.

Item: Scale, Weighing, 300 Pound Capacity

Essential: The 300-pound capacity scale is essential during patient care in the PACT, Pulmonary Medicine and Specialty Mental Health departments within the Wake County VA Outpatient Clinic.

Significant Physical:

· Weighing capacity of 300 pound

· Designed for medical use

· Designed for standing patients

· Unit consists of a rugged base frame of 3/32" thick steel with a non-slip surface

· LCD display

· Selectable Pounds or Kilograms modes

· Designed for clinical settings.

· Eye-level weight display.

· Calculates Body Mass Index.

· Low-profile platform.

· Inline mechanical height rod

· Audible beep confirmation.

· Must include A/C adapter

· Size approximately: 17” W x 19.5” D x 53.3” H

Functional: The 300-pound capacity scale is used for weighing standing patients and calculating body mass index.

Item: Scale, Wheelchair, Portable, 1000 lb Capacity

Essential: The 1000 lb capacity wheelchair scale is essential during patient care in the Non-Invasive Cardiology and Specialty Mental Health departments within the Wake County VA Outpatient Clinic.

Significant Physical:

· Folding portable wheelchair scale

· Digital LCD display

· 1000 lb weight capacity

· Foldable base for vertical storage

· Base equipped with ramps

· Approximate platform height: 2.2” inches

· Cable Length: 6 ft / 1.8 m coiled cable, 14 ft / 4.2 m fully extended (from scale to indicator)

· Sealed membrane key pad

· Display: 5 digit, 7 segment, 7/8 inch (22.23 mm) high LCD weight digits

· Includes stadiometer for height measurements

· A/C or battery operated

· Must include: A/C power adapter

· Size Approximately: 32” W x 36” D x 47” H inches

Functional: The 1000-pound capacity portable wheelchair scale is used for weighing wheelchair bound patients.

Item: Commode Chair

Essential: The commode chair is essential during patient care in the physical medicine and rehabilitation department within the Wake County VA Outpatient Clinic.

Significant Physical:

· Heavy Duty Bariatric Commode

· Extra-wide design

· Toilet seat opening of 8" x 10.5"

· Comes with a bucket, lid and splash guard.

· Plastic seat

· Steel frame

· Foam back

· Plastic arm

· Latex free

· Weight Capacity: 500 lbs

· Height: 15.5" - 22"

· Seat Dimensions: 13.75" (W) x 16.5" (D)

· Width: 24" between arms | 31" Outside

· Size approximately: 27” W x 23.75” D x 24.25” H

Functional: The commode chair is a non-flushable commode designed for patients with mobility issues.

Item: Chair, Shower, Bariatric

Essential: The bariatric shower chair is essential for patients with mobility issues in the PM&R department within the Wake County VA Outpatient Clinic.

Significant Physical:

· Heavy duty bath seat with removable back

· Seat is designed with holes to prevent holding water on the seat

· Height adjustable

· Handles on seat provide assistance and stabilization

· Tool free removable back increases seats versatility

· Aluminum frame is rust and corrosion proof

· Weight Capacity of 500 lbs

· Seat Dimensions - 20" W x 12" D

· Seat Height - Adjustable from 15" - 22"

· Size approximately: 20” W x 20” D x 35” H

Functional: The bariatric shower chair is specifically designed to enhance safety and stability for mobility patients in the bathroom.

Item: Chair, Adjustable Tub Transfer Bench, Bariatric

Essential: The adjustable bariatric transfer bench is essential for patients with mobility issues in the PM&R…

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