36C24622Q1018 0001.docx

Amendment 0001 / RFQ 36C24622Q1018

Amendment 0001 / RFQ 36C24622Q1018

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24622Q1018 09-05-2022

X X X 9 September 2022, 3:30 pme See CONTINUATION Page

Purpose of this Amendment is to extend due date and provide answer to questions asked as follows:

Due date for quotes is here by extended to 9 September 2022, 3:30 pme.

See pages 2 through 5 for questions and answers.

See Attachment A f or updated schedule of service

Q.1 Is there a current provider?

A.1 Current contract is with BLW Solutions, LLC / 36C24621P0121 / $3,456,034.06

Q.2 Is the current contract fully staffed? If no, how many positions are being unattended?

A.2 Current contract is fully staffed

Q.3 Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in screener type, a need for additional resources?

A.3 Current contract changed according to the severity of the COVID-19 pandemic.

Q.4 What is the background check process such as, PIV/FLASH cards, fingerprints, and (EQIP process? How long does this process usually take?

A.4 See Paragraph B.3, 12 of the RFQ

Q.5 If the contract is awarded to a new provider and they retain some staff, do they have to go through the background and vetting process?

A.5 See Paragraph B.3, 12 of the RFQ

Q.6 Evaluation Method: Is the award based on Best Value or Lowest Price Technically Acceptable

(LPTA)?

A.6 See Paragraph E.1

Q.7 License and Bond question: The Solicitation indicates the Offeror shall provide a current license and bond as required by the State of Virginia for doing business as a contract security company in the state of Virginia. what is the specific amount of the bond required (eg. $25K, $100K, $1M)? Will the Government accept a Contractors License and Permit Bond?

A.7 The Company must provide a copy of the license from the State of Virginia

Q.8 I have a question when looking at the Hours of Coverage timetable. For example, the working time at the Main Entrance is 5:30am - 6:00pm, is 30 minutes lunch break included?

A.8 Yes but there needs to be continuous coverage.

Q.9 The 8th Yellow Clinic is 8:00am - 4:30pm. The total working time is 8 hours and 30 minutes, is 30 minutes lunch break included? Or are you talking about total working hours?

A.9 Yes, but there needs to be continuous coverage.

Q.10 Does the time listed in coverage number 2 in B.3 include a lunch break?

A.10 Yes, but there needs to be continuous coverage

Q.11 If you look at 0005 of B.2, it says 6 VA clinics, please tell me 5 CBOC and which CBOC is included in the 6 VA clinics.

A.11 They are the same facility. VA Clinics used to be called Community Based Outpatient Clinics

(CBOC).

Q.12 There is no holiday pay for 0005(6 VA clinics) in B.2.

A.12 The VA Clinics are closed on Holidays

Q.13 There is no holiday pay for 0006 (lead screener) in B.2. – A.13 The VA Clinics are closed on Holidays

Q.14 If you look at the base period in B.2, it says 1 October 2022 through 31 March 2023. There are a total of 7 federal holidays during this period (Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King’s Birthday, President’s Day).

A.14 See Attachment A – updated B.2

Q.15 If so, the supervisor works 10 hours 7 days a day, but isn't holiday pay 70 hours just with simple calculations? If this is correct, isn't the supervisor's holiday pay for option period 1 40 hours instead of 55 hours? Please confirm clearly.

A.15 See Attachment A – updated B.2

Q.16 February 2024 has 29 days instead of the normal 28. If so, all times in option period 2 will be different. Please check and confirm.

A.16 See Attachment A – updated B.2

Q.17 The time shown for coverage 2 in B.3. and the time shown in the price chart in B.2 are slightly different. Please check and confirm.

A.17 See Attachment A – updated B.2

Q.18 B.3 post 11-15: Can you tell me the name and location of the 5 CBOC?

A.18 There are six VA Clinics (CBOCs).

· Charlottesville VA Clinic - 590 Peter Jefferson Parkway, Ste 250, Charlottesville, VA 22911

· Emporia VA Clinic - 1746 East Atlantic Street, Emporia, VA 23847

· Henrico VA Clinic – 7702 East Parham Road, Suite 201, Richmond, VA 23294

· Mary Washington VA Clinic – 130 Executive Center Parkway, Fredericksburg, VA 22401

· South Point VA Clinic – 10401 Spotsylvania Avenue, Suite 300, Fredericksburg, VA 22408

· Massaponax VA Clinic – 4830 Southpoint Dr, Fredericksburg, VA 22048

Q.19 Will the equipment such as Thermometer for screening be provided or do we need to buy ourselves?

A.19 The Hospital will provide the thermometers

Q.20 Section 4 of the PWS states "Contractor shall furnish to the Contracting Officer proof that he/she is licensed and bonded as required by the State of Virginia for doing business as a contract security company," but the PWS title is "COVID-19 SECURITY MEDICAL SCREENERS," and the bulk of the work seems to be medical screening. As the emphasis here is on medical screening more so than security screening, and because other VA locations do not require the SDVOSB to be a security company to perform COVID screening services, would the Contracting Office please consider removing this requirement?

A.20 No

Q.21 Section 5 of the PWS indicates the Contractor should supply only one (1) supervisor to manage the screening program. Because 1 person cannot be on site nor on call 24/7/365, what are the standard office hours for the Supervisor?

A.21 Supervisor hours are to be from 8:00 am – 6:00 pm 7 days a week (See B.3, 2 Security Guard Normal Hours of Coverage)

Q.22 Will the Richmond VAMC provide the Supervisor with a designated office space or workspace for him or her to use during the hours that he or she is on site?

A.22 No

Q.23 Is there a locker room or changing room for Contractor personnel to use on site?

A.23 No

Q.24 REF: B.2 Schedule of Service Performance Work Statement (PWS) – 1. Scope of Work: This section states “The purpose of this requirement is to provide professional and courteous, uniformed and unarmed Security Guard services…” Q.24a Is there an active Collective Bargaining Agreement in place? If not, is it the Government’s intent for bidders to utilize the Guard I Wage Determination Labor Category to when pricing these services?

A.24a The Guard / Wage Determination labor category is to be used.

Q. 25 REF: 2.0 Award Basis for Evaluation Method – Factor 1: The Technical/Management Approach (p.

29 & 30) states “The Offeror shall submit the company’s detailed technical approach/ methodology for completing all requirements of the Performance Work Statement (PWS). The submission shall include but not limited to: 1. Offeror shall provide a current license and bond as required by the State of Virginia for doing business as a contract security company in the state of Virginia.”

Q.25 a The language appears to be a bit ambiguous. As this is an RFQ, we interpret this to mean only the license and bond requirements are required and not the detailed technical approach/ methodology for completing all requirements of the PWS. Can you please clarify the Government’s intent?

A.25a The Offeror shall provide a detailed approach/methodology for completing the requirements of the PWS

Q.25b If a technical approach is required, what is the maximum page count for the technical submission?

A.25b A maximum page count was not provided.

Q.25c If a technical approach is required, Will the Government consider an extension in order to give bidders time to adequately respond?

A.25c Due date of RFQ is being extended to 9 September 2022, 3:30 pme