Amendment 36C24620Q0421 0001.pdf

36C24620Q0421 0001

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 06-16-2020

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

To all Offerors/Bidders

36C24620Q0421

06-16-2020

X

X X

The purpose of this amendment is to provide answers to offeror submitted questions and replace the version of VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018) in Sub-section C12 of the solicitation.

See Page 2 of this document for offeror questions and answers, and the replacement version of the above-mentioned clause

Chinedu C. Nwauwa Contracting Officer

CONTINUATION PAGE

1) Page 9 – you ask for state vehicle inspections which are conducted annually, but also reference a general inspection checklist conducted by a certified mechanic. We are unfamiliar with this additional inspection checklist; can you clarify? The general inspection checklist mentioned in this paragraph is the normal document that accompanies the State of North Carolina vehicle inspection by a certified mechanic.

2) Page 16 – If a tablet is provided in each vehicle allowing text communication with the driver, does this meet your communications requirement? Paragraph H2 on Page 16 of the solicitation explains the agency’s requirement for the ‘direct communication’.

Offerors are free to offer solutions that can meet or exceed the requirement.

3) Due to the short notice, we were unable to attend the Site Inspections. Will you be providing a list of those companies in attendance and a summary of any information provided and questions asked/answered? The site visit was attended by some potential offerors. The information provided were general site conditions such as facility layout, traffic pattern (which is one-way traffic due to COVID-19 screening protocol), patient pick up and drop off area.

4) Please provide an estimated breakdown of the number of trips and extra miles for each of the VA three locations. The Salisbury VA Health Care System operate as one entity with clinics spread out at the facilities in Salisbury, Charlotte and Kernersville. The estimates provided in the Schedule of Services starting from page 4 reflects this organizational structure.

5) Please provide an example of a typical daily service order and method of transmittal

(scanned document, electronic attachment, VetRide portal, etc.). If this information is transmitted electronically, what software is used and what software can it be exported to what software can it imported into? Scheduled trips are transmitted to the contractor via email the day before the scheduled trip. Microsoft outlook is the agency’s email provider, which also include an encryption feature.

6) P.3 INVOICING: Please confirm that invoices will be submitted through the VA’s

Electronic Invoice Payment Processing System (IPPS) – http://www.tungsten-netwotk.com and paid by EFT. Does this paragraph indicate that we should anticipate submitting twice-monthly invoices and that the VA will pay twice-monthly? Yes, VA’s Electronic Invoice Payment Processing System (IPPS) will be utilized, and per paragraph P.3 of the solicitation, invoice shall be submitted semi-monthly in arrears, and payment will be made semi-monthly after the receipt of a proper invoice.

7) Please confirm that the Prompt Payment Act (31 U.S.C. 3903) applies. Yes, the solicitation includes FAR 52.212-4 Contract Terms and Conditions-Commercial Items, which covers Prompt Payment Act in paragraph (I) Payment

8) Hello, I'm interested in this VA contract no.36C24620Q0421. Do you have list of qualifications for this opportunity? The qualifications and the requirements for the required services are contained in the solicitation for services published on https://beta.sam.gov Federal Contract Opportunities platform.

9) Please confirm that the entirety of C.8 SUPPLEMENTAL INSURANCE

REQUIREMENTS supersedes that portion of C.12 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018) (b) “More specifically, workers' compensation and employer's liability coverage will conform to applicable State law requirements for the service contemplated, whereas general liability and aircraft liability of comprehensive type shall, in the absence of higher statutory minimums, be required in the amounts per aircraft used of not less than $200,000 per person and $500,000 per occurrence for bodily injury and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater

The version of the clause VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018) in the solicitation sub-section C12 is replaced by the version below:

VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

(a) Indemnification. The contractor expressly agrees to indemnify and save the Government, its officers, agents, servants, and employees harmless from and against any and all claims, loss, damage, injury, and liability, however caused, resulting from, arising out of, or in any way connected with the performance of work under this contract. Further, it is agreed that any negligence or alleged negligence of the Government, its officers, agents, servants, and employees, shall not be a bar to a claim for indemnification unless the act or omission of the Government, its officers, agents, servants, and employees is the sole, competent, and producing cause of such claims, loss, damage, injury, and liability. At the option of the contractor, and subject to the approval by the contracting officer, insurance coverage may be employed as guaranty of indemnification.

(b) Insurance. Satisfactory insurance coverage is a condition precedent to award of this contract. In general, a successful bidder must present satisfactory evidence of full compliance with State and local requirements, or those below stipulated, whichever are the greater. More specifically, workers’ compensation and employer’s liability coverage will conform to applicable State law requirements for the service defined, whereas general liability and automobile liability of comprehensive type shall, in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. State-approved sources of insurance coverage ordinarily will be deemed acceptable to the Department of Veterans Affairs, subject to timely certifications by such sources of the types and limits of the coverages afforded by the sources to the bidder.