36C24619Q0365-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-06-2019 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24619Q0365 3/6/19

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

X

THE PURPOSE OF THIS AMENDMENT IS TO CORRECT AND/OR MAKE CHANGES TO:

1. Page 5, change to Pick-up Frequency items 1,3,5 from Monthly to Every 4 weeks and from 12 to 13 services a year.

2. Page 5, change to item 4 Pick-up Frequency from Twice Monthly to Bi-weekly.

3. Page 5, 1st bullet from "Once a week" to "As defined in the above sevice schedule".

4. Page 5, change Ser vices per year from 114-117.

5. Page 7, B.3 change. CLINS 0001A, 1001A, 2001A, 3001A, 40001A. Add Pick up will be quarterly as requested by the COR.

6. Page 10 C.4, remove VAAR Clause 852.215-71

7. Page 24 E.2, remove VAA R Clause 852.215-70

8. See attached questions and answers.

Warren A Pennil Contracting Officer

(1) Scope of Work

· Provide bulk purging on site shredding

· Final Destruction to be: The process through which temporary paper records are pulped, macerated or shredded by pierce and tear method to a degree that definitively ensures that they are not readable or unable to reconstruct to any degree.

· Drivers never to touch paper and other materials such as tapes, plastic or CD’s

· Provide appropriate locked bins (96 gal) and executive console (40’H x 19 ½ W x 19” D)

NC 28734-3332 12 Wayah St

Asheville NC 1100 Tunnel Rd

NC 28734-3396 47 Wayah St

NC 28602-4024 40 Century Pl SE

Rutherfordton 374 Charlotte Rd

Total bin and console

· Provide labor to pick up containers throughout the Medical Center, CBOC’s and HBPC once a week and perform on-site shred.

· Provide a certificate of destruction upon completion of on-site shredding

· Turn around for emergency calls will be as soon as reasonably possible

· All materials to be recycled

B.3 PRICE/COST SCHEDULE

FY 2019

Annual Document Shred Contract - Request vendor furnish all labor and material to provide an annual document shredding contract. Shred service will be provided at VAMC Asheville, Franklin CBOC, Rutherfordton CBOC, Hickory CBOC, and Franklin HBPC Clinic.

Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

0001A

Document Shred Contract for final destruction of tapes, plastic and CDs. Pick up will be quarterly as requested by the COR.

NTE $500.00

Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

FY 2020

Annual Document Shred Contract - Request vendor furnish all labor and material to provide an annual document shredding contract. Shred service will be provided at VAMC Asheville, Franklin CBOC, Rutherfordton CBOC, Hickory CBOC, and Franklin HBPC Clinic.

Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

1001A

Document Shred Contract for final destruction of tapes, plastic and CDs. Pick up will be quarterly as requested by the COR.

Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

FY 2021

Annual Document Shred Contract - Request vendor furnish all labor and material to provide an annual document shredding contract. Shred service will be provided at VAMC Asheville, Franklin CBOC, Rutherfordton CBOC, Hickory CBOC, and Franklin HBPC Clinic.

Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

2001A

Document Shred Contract for final destruction of tapes, plastic and CDs. Pick up will be quarterly as requested by the COR.

Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

FY 2022

Annual Document Shred Contract - Request vendor furnish all labor and material to provide an annual document shredding contract. Shred service will be provided at VAMC Asheville, Franklin CBOC, Rutherfordton CBOC, Hickory CBOC, and Franklin HBPC Clinic.

Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

3001A

Document Shred Contract for final destruction of tapes, plastic and CDs. Pick up will be quarterly as requested by the COR.

Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

FY 2023

Annual Document Shred Contract - Request vendor furnish all labor and material to provide an annual document shredding contract. Shred service will be provided at VAMC Asheville, Franklin CBOC, Rutherfordton CBOC, Hickory CBOC, and Franklin HBPC Clinic.

Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

4001A

Document Shred Contract for final destruction of tapes, plastic and CDs. Pick up will be quarterly as requested by the COR.

Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

Question and Answers to RFQ 36C24619Q0365

· P. 5, service schedule items 1, 3, and 5 “monthly servicing” – an every-four-weeks schedule is more efficient and creates less confusion and rescheduling than a monthly schedule. If a set day per month is selected for service, it shifts between days of the week from month to month and the selected date will also fall on the weekend at least twice a year. This creates more rescheduling than with a 4-week schedule. It also makes more work for the shredding company to coordinate the VA service with its scheduled services for other clients. Can 1,3, and 5 be changed to every 4 weeks? This would make it 13 services per year.

· Will change from Monthly to “Every 4 Weeks and 13 Services per Year”.

1. P. 5, service schedule item 4 “twice monthly” – can this be changed to bi-weekly? That would allow servicing to fall on the same day of the week and therefore lessens confusion around scheduling as well as invoicing. This also matches the 26 services per month already listed.

· Will change from Twice Monthly to “Bi-Weekly”.

1. P.5, bottom, 1st bullet – “once a week” is used, and the frequencies have changed since previous solicitations. Could this be adjusted to read “as defined in the above service schedule”?

· Will change from “once a week” to “As defined in the above service schedule”

1. P.7, CLIN 0001A – for the tapes, plastic and CDs, please explain how to bid this and associated CLINs in option years. Without knowing the quantity of material and trips to be made it seems all that can be entered is the $500, please confirm. Also, please confirm that the servicing would be coordinated with already scheduled trips.

· Will add “Pick up will be quarterly as requested by the COR” to CLINS 0001A, 1001A, 2001A, 3001A, 4001A.

1. P.11, C.4 – in the last solicitation for this work, VAAR 852.215-71 was removed, will it be removed from this solicitation?

· Yes, VAAR 852.215-71 will be removed from the solicitation.

1. P.22, Factor II, 1) Experience – please confirm that the offeror, who would be the prime contractor, must have “at least three (3) years’ experience in the field of document shredding services.”

· Confirmed

1. P.25, Factor IV – Price: For any SDVOSB contract over the micro-purchase level threshold ($10,000), the contractor must adhere to the Limitations on Subcontracting rules and therefore cannot pay a non-similarly situated subcontractor more than 50% of the contract value (yet must still compensate the subcontractor fairly). How will this restriction be taken into consideration when evaluating pricing for bids submitted?

· FAR clause 52.212-2 EVALUATION- COMMERCIAL ITEMS

(b) states: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

1. P.26, E.2 VAAR 852.215-70 – this is in direct contradiction to P.11, C.5 which indicates that offers will only be considered from verified SDVOSB concerns and “Offers received from concerns that are not verified (SDVOSB) concerns shall not be considered.” While the tiered evaluation process was removed from the earlier posting of this solicitation, E.2 on page 28 in essence keeps the intent of tiered evaluation since it allows “Non-veteran offerors” to submit bids, contrary to the Supreme Court decision regarding Kingdomware. Please remove Section E.2 on p.26 so this is a true SDVOSB set-aside as indicated in block 10 on page 1.

· VAAR 852.215-70 will be removed from solicitation.