36C24619B0038-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24619B0038 X 08-06-2019 652-19-118 Keith Hunter, Contracting Officer Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Mark Harville, Contracting Officer RIchmond VA Medical Center 1201 Broad Rock Blvd Building 507 05E/90 Richmond

VA

23249 Keith Hunter 757.315.2647 INVITATION FOR BIDS: Project No. 652-19-118 Install Disconnects for Emergency Chillers Site Preparation in support of the future installation of a Portable Chiller in Building 501 (for Portable Chiller)

See Statement of Work and Master Specifications for Details

Magnitude of Construction: Between $200,000.00 and $500,000.00 This is a Total SDVOSB Set-Aside NAICS: 238210 | Size Standard: $15 Million Contractors must be registered in the Vendor Information Page (https://www.vip.vetbiz.gov) to be eligible

A Site Visit will be conducted on: Tuesday, 8 Aug 2019 at 10:00 AM EDT Location: Richmond VAMC 1201 Broad Rock Blvd, Richmond VA 23249, Engineering Suite Building 500 Room 2K.

Requests for Information are due to the Contracting Officer no later than Wednesday, 15 Aug 2019 at 2:00 PM EDT Answers to RFI's received shall only be answered via Solicitation Amendment approximately 20 Aug 2019

Sealed Bids are due no later than Wednesday 26 Aug 2019 at 1:00 PM EDT Bid Opening: Building 500 Room 2E-163 of the Richmond VAMC 1201 Broad Rock Boulevard, Richmond, VA, VA 23249.

Electronic submission SHALL NOT be permitted LINE ITEM 0001: Contractor shall provide all labor, materials, tools, equipment, and supervision to perform all operations necessary to complete Project 652-19-118. All work shall be completed in strict accordorance with the SOW and Master Specifications, to include final cleanup and completion of any punch list items.

No Electronic Submission of Bids shall be accepted.

X X 52.211-10 X

1:00 PM EST

08-26-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Bid______________________________ Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971

Table of Contents

STATEMENT OF WORK | CONTRACT ADMINISTRATION | SPECIFICATIONS

Page 1 of Page 1 of Richmond VA Medical Center SCOPE OF WORK for Chiller Disconnect Installation Project # 652-19-118 6 August 2019

The work to be performed under this Contract shall be for all necessary preparation and execution to facilitate safe, thorough, and complete testing, verification as well as installation of all required materials and equipment for 480v Lugged Quick Disconnect in Building 501 (for Portable Chiller) of the Hunter Holmes McGuire VA Medical Center located in Richmond, Virginia. All work shall be performed IAW this Scope of Work, attached Specifications all codes, regulations, and guidelines from Federal, State, local, and VA activities. The Contractor shall manage and perform construction period services as further defined in this Contract to include, but not limited to, permitting, demolition, construction, construction management, submittals, fixtures, equipment, scheduling, inspection/testing, environmental protection, provide As-Built Drawings, and project closeout.

1.2 Basic Requirements

Overall requirements include the efficient management of the Contract, but not limited to, the submission of accurate, on time, and quality contract deliverables, as well as, timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The Contractor shall be responsible for successfully execution all works identified by this SOW and attached specifications as identified for the necessary site prep required for the future installation of temporary chiller that shall take place under a separate contract vehicle. Work is composed of, but not limited to, permitting, demolition, construction, construction management, submittals, fixtures, equipment, scheduling, inspection/testing, environmental protection, provide As-Built Drawings, and project closeout. within bldg. 501 at the Richmond VAMC. This project consists of the installation of a lugged Quick Disconnect 480V, 1200 amps switch for portable chiller connection next to the Remote Chill water connection outside of Building 501 for back up to current chiller operation. Develop construction plan including material sheets, technical drawings, including all technical specifications for installation with materials to accomplish this work stated. Providing conduit, connections, attachments, and required wiring to draw power source from MCCA section 1 and 3 breakers located inside power plant area of Building 501 following indicated path in overhead IAW provided drawings, installing lugged quick disconnection in a weatherproof box mounted as indicated on provided drawings. Provide Electrical Engineer Stamped final drawings with defined path, Scope listing all materials, connections, breakers, safety measures, specifying conduit size in relation to wiring, and any other parts or labor not listed to accomplish intent of this total Scope of Work. The Richmond Engineering Projects Section will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Contract. The Contractor shall perform all work in accordance with federal, state, and local codes, statutes and regulations.

Additional notes:

Contractor shall field verify all measurements, material quantities/specifications, and site conditions prior to submitting a bid.

Contractor is responsible for maintaining building life safety standards prescribed through an “Interim Life Safety Measure risk assessment” permit with requirements, that is issued prior to any work beginning.

Contractor is responsible for dust control during construction and while hauling operations when traversing through the medical center. Contractor shall comply with Infection Control Risk Assessment permit requirements issued prior to any work beginning.

Provide submittals and specifications for all materials depicting actual performance to COR for approval. Contractor shall provide 3 hard copies of each submittal with a separate transmittal sheet to each requirement.

Contractor shall coordinate with COR for waste removal. All waste shall be removed at the end of each day. Contractor shall remove and dispose of waste in accordance with all legal and VA Specification 01 74 19 Construction Waste Management.

All contractors shall complete safety training with Richmond VAMC Safety team prior to work beginning. Contractor must comply with all requirements of VA Specification 01 35 26 Safety Requirements Contractor shall store all materials offsite and only bring materials to be installed the same day to the project site. Contractor shall coordinate delivery, storage, and handling of all materials with the COR to designated prepared areas to minimize site storage time, impact to the hospital, and potential damage to stored materials, unless project has a specified lay down area.

Contractor shall protect all existing equipment, utilities, structures, etc. to remain. When the space is turned over to the contractor, the contractor will be responsible for repairing all damage within the construction site. If any damage is noticed prior to starting work that may be misconstrued as damage caused by the contractor, the COR shall be notified immediately, and the damage documented as existing prior to beginning demolition.

Contractor is responsible for removing, storing and reinstalling any wall mounted items.

Contractor is responsible for providing expected penetration specifications, including location, height, size and function to COR for approval prior to installation.

Contractor shall perform a pre-final inspection before requesting the final inspection with the COR and include time in their work plan for inspections and to repair any defective work after the final inspection has been made.

All contractors are required to be safety trained by VA Safety department prior to commencement of work. Contractors are also required to minimally have an OSHA 10 Hour certificate within the last two years.

Construction will allow normal Hospital operations to continue with minimal interference and disturbance during regular business hours. Some demolition and or construction activities may involve after hours work to minimize impact to the patients and patient care activities. Construction activities requiring outside of the business hours shall be coordinated with the Contracting Officer’s Representative (COR). Construction activities shall follow all VA Environmental, Infection Control, and Safety standards and policies.

2.0 General Requirements

This section sets forth the general requirements for the Contractor. Contractor and any subcontractor shall possess applicable licensures prior to award of the Contract in order to meet the requirements to perform construction works identified in this Contract, Annexes and its subsequent attachments.

The Contractor shall comply with all applicable VA Master Construction Specifications, Technical Information Library (TIL), and all other applicable standards/regulations. In the event of conflicting criteria, the Contractor shall notify the CO and seek guidance. The contractor shall be required to perform the requirements contained in any of the Contract attachments, drawings, specifications, exhibits and other documents. The contractor shall follow order of precedence as established in the basic contract clauses 52.215-8, Order of Precedence, and 52.236-21, Specifications and Drawings for Construction, and its Alternate I. Contractors shall not use conflicts between guidance, interpretation of the guidance and order of precedence as a basis for a later request for equitable adjustment. Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters; National Fire Protection Association (NFPA); National Electrical Code (NEC); and International Building Code (IBC), including all changes and amendments in effect on the date of issuance of this Contract.

1.1 GOVERNMENT-FURNISHED INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, AND GFP) GFE - There is no GFE provided under this contract.

GFP – limited to existing conditions, to include but not limited to, building 501, panels, structure, exterior wall, and overhead attachment points.

GFI - Refer to the drawings, specifications, and other pertinent documents.

2.2 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall implement a full-range construction activities as specified in this Contract in accordance with all applicable compliance documents. The Contractor shall be responsible for providing all manpower, equipment, material, services, and transportation necessary to accomplish the work assigned unless otherwise specified in the Contract, Annexes and attachments. The Contractor shall perform management, planning, and performance reporting to effectively secure and monitor prime and subcontract work. At a minimum, Contractor shall provide weekly status reports to the Contracting Officer (CO) and Contracting Officer Representative (COR).

2.2.1 Project Management Plan (PMP)

The Contractor shall prepare and submit for approval a Project Management Plan (PMP) for the Contract within 30 calendar days of issuance of Notice to Proceed. The PMP shall include the following:

2.2.1.1 Work Breakdown Structure (WBS)

The Contractor shall prepare and submit for approval a WBS. The WBS shall be used for project planning and to report the schedule status for the Contract. A narrative description of all task activities shall be included. All required tasks shall be included in the WBS. Proposal shall include proposed construction timeline and expected periods of downtime for outages scheduling, inclement weather or other possible delays in-order-to complete the project in an expedited and efficient manner.

2.2.1.2 Contractor Quality Control (CQC) Plan

The Contractor shall prepare and submit for approval a CQC Plan proposed to implement the requirements of the Contract. Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. At a minimum, the plan shall contain the following to cover all construction operations, both on-site and off-site, including work by subcontractors, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

Additional requirements for the CQC Plan are detailed in Annex C (Quality Control System Requirements).

2.2.1.3 Accident Prevention Plan (Construction Safety & Health Plan - Section 01 35 26) The Contractor shall provide a APP for the Contract. The HSP shall always be kept on-site at the construction management location. All personnel (Contractor, subcontractor, government, and visitors) entering the construction site shall be briefed on the HSP and shall be required to sign an endorsement of strict adherence to the plan. Spec Section 01 35 26 (APP) sets forth the specific requirements for the Contractor’s safety program. As a minimum, the APP shall cover the following topics and shall include the Accident Prevention Plan (APP):

· Signature Sheet

· Background Information.

· Statement of Safety and Health Policy

· Responsibilities and Lines of Authority

· Subcontractors and Suppliers

· Training

· Safety and Health Inspections.

· Accident/Incident Investigation & Reporting

· Plans (Programs, Procedures) Required.

2.2.1.4 Project Schedule

The contractor shall provide a project schedule for the Contract. The project schedule shall show all task requirements and shall follow the WBS for the Contract. The project schedule shall include all major pre-construction activities in order to receive construction Notice to Proceed (NTP) (all preconstruction deliverables), all major price/schedule drivers, such as validation of existing conditions, major material submittals and/or long lead-time items, abatement, transportation, work plans, major demolition/construction tasks, training, meetings and project close-out. The contractor shall allow time in the schedule for 10 calendar days from time of award for the pre-construction meeting to occur. In addition, the schedule shall be submitted in a Gantt chart format as a PDF file for the purpose of presentations, meetings and discussions. The project schedule shall show deliverable milestones and critical paths for project and shall be used for tracking work progress towards achieving milestones. Updates to the project schedule shall be made, as required, throughout the project period of performance (PoP). These updates shall show actual progress relative to the approved project schedule. Schedule updates showing activity extending beyond the PoP are not an extension of the PoP. PoP extensions will only be granted through contract modifications issued by the CO. The project schedule and subsequent progress updates shall depict projected percent complete and actual percent complete for the Contract.

US Government holidays. When any of the US Government Holidays fall on a non-work day, the holiday will be observed on either the preceding or succeeding workday. The choice of any such preceding or succeeding workday shall be coordinated with the COR and the CO.

Physical Completion. The Contractor shall complete for acceptance all work for this contract as described in this SOW and Annexes in no later than NLT 60 calendar days of issuance of the NTP.

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2.2.1.5 Schedule Methods.

The Contractor shall develop and use a Critical Path Schedule for managing and scheduling the task order and construction activities, including tracking progress and reporting. Construction Security Plan - The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. (Spec 01 00 00)

2.2.1.6 Fire Safety Plan-

Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review for compliance with contract requirements. (This plan may be an element of the Accident Prevention Plan.) (SPEC 01 35 26)

2.2.1.7 Electrical Work Plan –

Job specific work plan must be developed by the Contractor with a peer review conducted and documented by the COR and Medical Center staff. The work plan must include procedures to be used on and near the live electrical equipment, barriers to be installed, safety equipment to be used, and exit pathways. (Spec 26 05 11 – 4)

2.2.1.8 Project Organization Chart

The Contractor shall provide an organizational chart of its management staff for the Contract. The project organization chart shall depict project team members (government and Contractor), contact information, and each member’s responsibilities.

The Contractor shall make every effort to obtain employee commitment to the full contract duration of the position for which hired. If, at the sole discretion of the CO, it becomes necessary to replace any Contractor employee for reasons of misconduct or unsatisfactory performance, the cost of replacement of the employee shall be borne by the Contractor and not charged to the government under this or any other contract. Upon award the Contractor agrees to assign, under the contract, those key personnel whose credentials, experience, and expertise meet the qualification requirements necessary to fulfill the requirements of the contract.

The contractor agrees to assign, under the contract, those personnel whose credentials, experience, and expertise meet the qualification requirements identified as Key Personnel below. The contractor shall submit as part of PMP submittal resumes reflecting the minimum requirements of the SOW to include all required certifications, proof of citizenship and as otherwise stated in this SOW for approval. The CO and COR shall be notified of any proposed changes at least 10 calendar days in advance. The Contractor shall submit all changes for approval. The Government reserves the right to reject the proposed changes in key personnel. The submittal shall include the following: an explanation of the circumstances necessitating the change, complete resumes of proposed personnel, proof of US citizenship or other citizenship requirements where applicable, proof of education requirements, and any other information needed by the CO and COR to determine that the Contractor is meeting the requirements specified in the contract. The following positions are designated as key personnel for the subject project: Project Manager, Site Superintendent, Contractor Quality Control (CQC) System Manager, Health and Safety Manager.

The Contractor shall use qualified U.S. Citizens in key management and supervisory positions at the site of the work. The qualifications are described below.

2.2.1.8.1 Project Manager:

The Project Manager shall have an engineering degree from an accredited program at a U.S. University. The Project Manager shall be a registered professional engineer (PE) or licensed and have a minimum of ten years of project management experience in construction on projects similar to those stated in the SOW. The Project Manager shall have a minimum of five years’ experience on VA construction projects. The Project Manager shall be required to be on-site at all times during construction and shall be employed by the Prime Contractor. The Project Manager shall be fluent in oral and written English language.

2.2.1.8.2 Site Superintendent:

The Site Superintendent shall have a minimum of five years experience on VA or DOD and similar construction projects to those stated in the SOW, including a minimum of ten years on onsite construction experience. The Site Superintendent shall have a minimum high school diploma or equivalent. The Site Superintendent shall be required to be on-site at all times during construction and shall be directly employed by the Prime Contractor.

2.2.1.8.3 Contractor Quality Control (CQC) System Manager:

The CQC System Manager shall have an engineering, or construction management degree from an accredited university in the USA. The CQC System Manager shall have a minimum of five years experience as CQC staff, including a total of ten years of construction on-site experience.

2.2.1.8.4 Health and Safety Manager:

The Health and Safety Manager shall serve as the Site Safety and Health Officer (SSHO) referenced in Spec Section 01-35-26 (Safety Requirements). The Health and Safety Manager shall have a minimum of six years of construction industry safety experience and shall possess a Certified Safety Professional (CSP) certification, or a Bachelor’s degree from an accredited program in a safety and health field or in a related technical field consistent with the required duties of the position. The Health and Safety Manager also shall have completed the 30-hour OSHA Construction safety class.

2.2.2 Master Document List (MDL)

The Contractor shall create and maintain an MDL for this Contract that includes all documents, whether the documents are a deliverable or not, which are prepared during the course of the Contract. The MDL also shall contain the PMP, material and data submittal register, contract progress/status reports, and daily QC construction log documentation. The MDL and its documents shall be maintained in libraries readily available for submittal to the government.

2.2.3 Progress/Status Reporting

The Contractor shall provide monthly Progress Reports for the Contract. Progress Reports shall be submitted NLT the 15th calendar day of the following month and shall contain information about contract, contract performance, schedule, and deliverables. The Progress Report shall also describe progress of activities necessary to achieve the project objectives and shall contain a description of activities accomplished during the month, activities forecasted for the future months, and problems and issues associated with the performance of the SOW. The monthly report shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken and outstanding issues. The progress report shall depict projected percent complete and actual percent complete for the Contract.

2.2.4 Meetings and Conferences

The Contractor shall attend and support meetings and teleconferences to discuss technical requirements, issues, and project progress and status as required. The Contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The Contractor shall prepare and submit minutes for all meetings attended no later than 3 business days after the meeting has occurred. The minutes shall be sent to the Contracting Officer for coordination and approval prior to distribution.

2.2.4.1 Pre-Proposal Site Visit

The Contractor shall perform a site visit and shall attend the pre-proposal conference within the solicitation.

2.2.4.2 Progress Meetings

The Contractor shall perform Progress Meetings after contract award. These meetings will include the COR, CO, Project Manager, CQC system manager, Site superintendent, Quality Assurance Surveillance Contractors, and other relevant personnel on an as needed basis. During construction, Progress Meetings shall be held bi-monthly. These meetings shall cover the progress made in the past period and shall include any pertinent issues which could affect future Contract progress/performance. The Contractor shall record and provide meeting minutes for all meetings. The following items shall be covered, at a minimum: Attendees and contact information; project percent complete (Actual and Scheduled); RFI’s and statuses; submittals and statuses; three-week look ahead; Project Schedule; safety; resolution of existing issues; New Business.

2.2.5 Points of Contact

POCs for management, planning, and reporting shall be specified in the Project Organization Chart.

2.2.6 Contractor Quality Control

The Contractor shall create, implement, and manage a quality control system in accordance with this Contract and Annex B Quality Control System Requirements)

2.2.7 Safety Program

The Contractor Shall Create, Implement, Manage and Maintain A Safety Program In Accordance With This Contract, Annexes And Subsequent Attachments.

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The Contractor shall coordinate worksite activities with applicable personnel to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations, local national safety and health laws and regulations, local safety office requirements. The Contractor is required to provide the CO and COR copies of OSHA and all other applicable safety and health reports submitted during the duration of the Contract.

2.4.2 Notification Requirements

The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, unexpected utility crossings, unusual weather conditions, unacceptable materials, changes in critical personnel, unforeseen hazardous material. On critical issues, verbal notification shall be made immediately followed by written notification as soon as practical. For critical issues pertaining to human health and the environment, the Contractor shall immediately notify the CO and stop work. Work shall only resume at the direction of the CO following resolution of the issue.

2.4.3 Permits

The Contractor obtain all applicable permits and submit an electronic copy to the CO and COR. The Contractor shall maintain a library of these documents and shall comply with applicable permit conditions.

2.4.4 Environmental Protection

The Contractor shall plan and implement activities in a manner that protects existing site utilities (including underground), structures, surface features (including roads), service operations, and the general site environment. This includes the protection of trees, shrubs, and other vegetation not in the affected zone from damage, soil compaction, and physical contact with machines and equipment. The Contractor shall repair or replace any damaged items at no additional cost. Repairs must match existing conditions. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The Contractor shall conduct operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting substances, generation of hazardous waste, and use of energy and water. The Contractor shall plan, construct, operate, maintain, optimize, and commission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or other destination.

2.4.5 Photo Documentation

The Contractor shall prepare digital photo documentation of construction work, including sites, buildings, and field activities. Digital photos shall be submitted in JPEG format to the project website, and to a resolution sufficient and appropriate for the type of work photographed. The Contractor shall provide an index for each set of photographs submitted identifying the contractor, base, facility, project number, date and a brief description. The Contractor shall coordinate photography of any kind through the COR.

2.4.6 Site Access

The Contractor shall obtain and monitor assigned security badges, passes, and/or identification (used by prime contractor, designer, and/or subcontractor staff) used during the duration of the Contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contracted personnel from specific projects). The Contractor shall ensure access is authorized to the appropriate construction site and routes/areas required to complete the Contract. All personnel shall comply with security rules and procedures.

2.4.7 Project Website

The Contractor shall establish a project website with real-time worldwide access available to the government within 15 days after Notice to Proceed (NTP). The website shall include, but not be limited to, a submittal tracker/register, an RFI tracker, a Contract and Contract Modification Tracker, a photo log, the project schedule, daily logs, and project progress and status reports, and correspondence. It shall provide a means to post by the Contractor and to post by the government and its identified key personnel, to include but not limited to, the Contracting Officer, Contracting Officer Representative, Projects manage, Industrial Hygienist. Documents or other materials posted on the site may not be deleted without CO approval. The Contractor shall submit a complete digital archive of the site to the CO for project closeout. Hard copies (one copy of each) submitted to the Contracting Office shall be in letter size, six-section classification folders, earth red color with 2-inch capacity fasteners two hole punch at the top of the folder and tab dividers. All documents will be submitted in hard copy with appropriate numbering for easy identification. More than one submittal may be sent in one folder, however, they must contain similar submittal types each folder (i.e, material submittals in one folder, meeting minutes in one folder, requests for information in one folder) Hard copies shall be mailed on a bi-weekly basis at a minimum. The folders shall be filled to capacity. There shall be no markings or labels on the outside of the folders. An index shall be provided in each folder stating what the folder contains. The site where hosted shall remain available to the government for one (1) year post acceptance of the project.

The Contractor shall maintain daily logbooks documenting the activity each day during construction for the Contract. The logbook shall document people entering and leaving the construction site, discussions held, issues identified, actions needed, resolutions reached, and other pertinent information. The logbooks shall be kept on-site at all times. Copies of the logbooks shall be submitted to the Government at the conclusion of the project. Additional requirements are detailed in Annex C (Quality Control System).

2.5.2 Material and Data Submittals

The Contractor shall manage submittals for the Contract in accordance with this Statement of Work. Additional requirements are in Annex D (Submittal Procedures). The number of copies specified in the Contract is for both hard copies and electronic media copies. All submittals requiring approval will be reviewed and approved by the CO within 30 calendar days of submission. Government review includes review and recommendations from the government’s representatives and/or the government’s agents/contractors. The Contractor shall send all deliverables and/or submittals, weekly status progress reports, Pre-Final and Final Inspection Requests, and Contractor’s posted website address to the CO, Contract Specialist (CS), and Contracting Officer’s Representative (COR). Additionally, all Contractor deliverables/submittals shall be posted on the Contractor’s website.

2.5.2.1 Submittal Register

The Contractor shall create and maintain a submittal register for the Contract. The submittal register shall be incorporated into the Project Website described in Paragraph 2.4.7.

2.5.2.2 Request for Information (RFI)

The Contractor shall use the RFI process to ascertain the government’s intent and/or clarifications applicable to scope, drawings, specifications, and/or other contract documents. The Contractor shall identify the specific issue, applicable circumstances, proposed solutions, and a date by when a decision is requested to the COR. The COR shall provide a recommendation to the CO for approval. The Contractor will not be authorized to move forward regarding the issue(s) related to the RFI until formal direction is provided, in writing, by the CO.

2.5.3 Mobilization

The Contractor shall perform mobilization activities as necessary to prepare the construction site for construction activities. The Contractor shall establish a construction management location via temporary trailers. The Contractor shall obtain appropriate approvals and shall provide electric generators and water tanks/deliveries, as required, to accomplish the activities specified in the Contract. The Contractor shall also erect or install support buildings, equipment enclosures, and storage facilities, as required, for construction materials and/or waste materials awaiting disposal.

2.5..4 Demolition The Contractor shall demolish facilities, systems, and other improvements as required in the Contract. Demolition activities can be incidental to other requirements or as a stand-alone activity. The Contractor shall conduct demolition efforts in conjunction with such activities as new construction and site clearing from natural disasters or unforeseen conditions. During demolition activities, if hazardous materials (e.g. lead, asbestos, contaminated soil, etc.) are discovered, the Contractor shall notify the CO of such findings so that the appropriate direction regarding abatement can be provided.

2.5.5 Construction

Upon issuance of the Construction Notice To Proceed (NTP) by the CO, the Contractor may commence on-site construction activities. The Contractor shall provide the manpower, equipment, material, services, and transportation, and other incidental related services, necessary to review, plan, develop, and implement quality control and oversight services during the construction phase of the Contract. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided at the pre-construction conference. The Contractor shall perform construction, restoration, emergency response, repair, enhancement, maintenance, modernization, and demolition of facilities, utilities, real property systems, and infrastructure systems in support of construction, furniture, fixtures and equipment, and engineering requirements as specified in this Contract. Shop drawings and other submittals that require approval shall be signed/approved by the CO prior to actual work placement of submitted elements. Construction activities shall be in conformance with federal and local standards and regulations. The Contractor shall coordinate, cooperate, and assist the Government in deconflicting field activities from those of other Contractors outside the main construction sites.

2.5.5.1 Hours of Work

The normal hours of work on installations are from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding holidays. Construction hours of work and access to work sites are from 7:30 a.m. to 4:00 p.m., Saturday through Thursday, excluding holidays. For work during other than these hours of work, the Contractor shall submit, in writing, for the Contracting Officer's approval, a notice of any period of scheduled work other than the normal hours of work specified above. This notice shall be submitted not less than two weeks prior to each period of work scheduled at times other than normal hours of work including holidays.

2.5.5.2 Suspension of Utilities

The Contractor shall request approval from the CO at least 14 days prior to the suspension of utilities or road closures and in accordance with base procedures. As a minimum, the request shall include the location of the outage/closure, utilities/roads being affected, duration of outage, and any necessary sketches. In order to minimize the outage, the Contractor shall accomplish all work up to the point of connection of each unit before connecting the new system. The maximum length for power outage will be 8 hours in regular working schedule unless otherwise approved by the CO. Additional requirements are detailed in Spec Section 01 00 00.

2.5.5.3 Safety Barricades and Warning Signs (Spec Section 01 35 26) The Contractor shall furnish, install, and maintain adequate barricades, warning signs, and flares for indoor and outdoor hazards related to construction in accordance with contract clause 52.236-13, Accident Prevention. Additionally, outdoor barricades shall follow base standards. Outdoor barricades for hazards including construction site fence/barrier shall be submitted for government approval to the CO as part of the Area Use Plan in Paragraph 2.5.5.4. Government review will include VA safety, VA police Services, and Engineering Office review.

2.5.5.4 Area Use Plan

The Contractor shall submit for government, within five calendar days of the on-site Pre-Construction Conference, an Area Use Plan designating intended use of all areas within the project boundaries. This plan shall include, but not necessarily be limited to, the following: the proposed location and dimensions of any area to be fenced and used by the Contractor; construction plant and building installations/the number of trailers and facilities to be used; avenues of ingress/egress to the fenced areas and details of the fence installation; drawings showing temporary electrical installations; temporary water and sewage disposal installations; material storage areas; hazardous storage areas. Any areas which may have to be graveled shall also be identified. The plan shall also include a narrative description of the building structural system, the site utility system; and the office or administration facilities. The Contractor shall also indicate if the use of a supplemental or other staging area is desired. The Contractor shall not begin construction of the mobilization facilities prior to approval by the Contracting Officer of the Area Use Plan.

2.5.6 Engineering Services During Construction

The Contractor shall provide engineering services during construction to review submittals, coordinate technical requirements, provide conflict resolution, provide shop drawings, and to review and approve field changes.

2.5.7 Pre-Final Inspection

The Contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report in accordance with the format specified at the pre-construction conference and defined in the Contract. Additional requirements, to include notification requirements, are detailed in Annex C (Quality Control System).

2.5.8 Final Inspection

The Contractor shall conduct a final acceptance inspection and publish the findings in a final inspection report in accordance with the format specified at the pre-construction conference and defined in this Contract. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall certify that all items of the design have been implemented and that the construction is complete. At the final inspection, the Contractor shall present a Certificate of Occupancy to the COR to coordinate for signature and acceptance. Additional requirements, to include notification requirements, are detailed in Annex C (Quality Control System).

2.5.9 Delivery and Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. The warranty shall be issued in accordance with FAR 52.246-21, Warranty of Construction. Extended warranties offered by the Contractor and its subcontractors or suppliers may be accepted at the government’s discretion. The Contractor shall provide system Operations and Maintenance (O&M) manuals, parts list, and spare parts to the government and train maintenance personnel in system operations prior to delivery to the government. O&M manuals shall be part of an O&M plan developed by the Contractor for the O&M of all systems and facilities. Additional requirements are detailed in Annex D (Submittal Procedures).

2.5.10 As-Built Documentation

The Contractor shall maintain, prepare, and deliver final record drawings showing As-Built conditions for the Contract. As-Built documentation shall include a record of “signed and sealed” record drawings and specifications verifying that all development standards have been met. Delivery of As-Built documentation is required at Final Acceptance Inspection and shall occur prior to final payment. Additional requirements are detailed Annex D (Submittal Procedures).

2.5.11 De-mobilization

The Contractor shall remove temporary facilities and implement erosion control measures such as seeding, mulch, sodding, and erosion control fabrics; restore roads, structures, and utilities; and plant trees, shrubbery, grasses, and other vegetation as required in the Contract. The Contractor shall document and report on activities and train on-site personnel to perform required maintenance as specified in Annex D (Submittal Procedures).