36C24618Q9591-0003000.docx

Project Title: Hazardous Medical Waste – Charles George VA Medical Center Answers to Questions

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-02-2018 637-19-005s Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24618Q9591

X X X Tuesday, October 9, 2019, 2:00pm est X This solicitation is amended as follows:

1. Provide revised Peformance Work Statement

2. Provide revised Schedule of Services

3. Provide the government responses to contractor questions.

This solicitation will be extended until October 9, 2018. Proposals are due, no later than, 2:00pm est, Tuesday, October 9, 2018.

Bernard Husted Contracting Officer

PERFORMANCE WORK STATEMENT

1. Description:

Contractor shall furnish all labor, materials, equipment, supervision, etc., necessary to provide Medical, Chemotherapy, Pathological and Pharmaceutical Waste Removal and Disposal in accordance with all terms and conditions of this solicitation for the following:

· Charles George VA Medical Center – 1100 Tunnel Rd., Asheville, NC 28805

· Franklin Clinic – 647 Wayah St., Franklin, NC 28734

· Rutherfordton Clinic – 374 Charlotte Rd, Rutherfordton, NC 28139

· Hickory Clinic – 2440 Century Pl SE, Hickory, NC 28602 Period of Performance: November 1, 2018 through October 31, 2019.

This contract may be extended for four (4) one (1) year option years subject to the availability of funds.

2. Requirement:

Contractor shall develop Medical Waste Removal plan for approval. The plan will require approval by the Environmental Care Manager prior to implementation and is subject to the contracting officer's approval. The contractor ‘s Medical Waste Removal and Processing of Disposal Plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound Medical Waste Removal program in accordance with all Federal and State regulations. Respective contractors may review the installation's historical records of Medical Waste Removal activity actions, survey facilities and grounds; consult with Environmental Management in order to develop a medical waste removal plan conducive to this facility and the population that it serves. In developing the Medical Waste Removal plan, the contractor shall address continuous monitoring, removal procedures, record keeping, warranties, communication to installation of needed equipment, etc. The Medical Waste Removal plan shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory provisions, and medical facility quality control and safety guidelines.

3. Deliverables:

3.1 Contractor shall provide:

· One hundred and four (104), 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at Asheville VAMC., 1100 Tunnel Rd Asheville NC 28805.

· Two (2) 96-gallon red leak proof containers for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste, at the Franklin Clinic, 67 Wayah St. Franklin 28734.

· Two (2) 96-gallon red leak proof containers for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at Rutherfordton Clinic, 374 Charlotte Rd, Rutherfordton 28139.

· Two (2) 101-gallon red leak proof containers for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at Hickory Clinic, 2440 Century Pl SE, Hickory, NC 28602

3.2 Contractor shall pick up full containers every 2 weeks leaving empty clean container at the Rutherfordton, Franklin, and Hickory clinics

3.3 Contractor shall pick up twice a week at the VA Medical Center Asheville leaving empty clean containers.

3.4 Contractor shall ensure that all work is performed in accordance with the guidelines established by Federal, State and local ordinances and with the Contractor’s Procedures and Quality Control Manuals.

3.5 Contractor shall ensure all containers are labeled in accordance with all Department of Transportation (DOT) rules and regulations.

4. Transportation:

4.1 The contractor shall schedule and perform all medical waste collection and disposal services for the Asheville VAMC and associated CBOCs in accordance with the schedule of supplies and services and all terms and conditions herein.

4.2 Contractor shall provide all transportation, man power etc. for transporting containers for proper disposal removing medical, pathological, chemotherapy and Pharmaceutical waste twice a week from the VA premises for proper disposal. Contractor shall dispose of all medical waste, pathological, chemotherapy and pharmaceutical waste that is picked up within all Federal, State and local ordinance.

a. Contractor shall provide Manifest and comply with all Local, State and Federal Laws.

b. Contractor is to ensure that the containers are cleaned prior to returning each time they are emptied.

c. Contractor shall be required to furnish the Government prior to initial application the trade names (if any) and chemical names used.

4.3 Pick-Up Schedules: Contractor shall perform services every Tuesday and Friday between the hours of 7:00 am and 4:00 pm. The Contracting Officer’s Representative (COR) shall be notified in advance of any deviations from the regular schedule.

4.4 Emergency Pickups: In addition to the scheduled collections, the COR may request the contractor to make an emergency /unscheduled collection and disposal. For unscheduled events, the contractor shall respond within one business day of notification from the COR. The contractor will be compensated at the same price as stated in the price schedule.

4.5 The contractor shall be responsible for any and all spills or leaks that occur during the performance of this contract. The contractor shall clean up such spills or leaks in a timely manner to the satisfaction of all federal, state, local agencies, or other authority having jurisdiction at no additional cost to the Department of Veterans Affairs, Asheville VAMC or affiliated CBOCs.

5. Other Specific Requirements:

5.1 The contractor shall comply with all VA, Federal, State, local, environmental and hazardous laws, regulations, directives and applicable instructions pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract.

5.2 The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

5.3 The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract. The Contractor shall incur all costs associated with fulfilling this contingency plan as well as alternate contingency plans at no additional expense to the Government. Written documentation shall be made available to the Government that the contingency plan is in accordance with all Federal, State, Municipal and local specifications and regulations for storage, transportation and disposal of trash. Additionally, the Contractor shall be liable for all expenses incurred by the Government due to Contractor inability to perform all terms of the contract.

6. Reports and Records

Contractor is responsible for supplying, completing and submitting all reports required to EMS as requested by Federal, State and local ordinances, which pertain to any duties, contained in the contract.

7. Performance Standard Summary

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. The Government shall use the standards below to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

SCHEDULE OF SUPPLIES AND SERVICES

The contractor shall provide all labor, parts, travel, tools, material, equipment, supervision and technical expertise necessary to provide Hazardous Medical Waste Service as per requirements contained for the VA Medical, Center Asheville, NC. This contract does not include the procurement of associated equipment for service. Services shall be in accordance with all terms, and conditions herein.

Base Year: November 1, 2018 through October 31, 2019

Provide medical waste pickup and removal service per requirements (Twice per week for Main Hospital) provide 104, 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at Location: Asheville VAMC

110,000

Lbs.

Location: Franklin & Rutherfordton Clinics

2,320

Location: Hickory CBOC

Total Price of Base Year $ __________________

OPTION YEAR ONE: November 1, 2019 through October 31, 2020

Provide medical waste pickup and removal service per requirements (Twice per week for Main Hospital) provide 104, 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at

Location: Hickory CBOC

Option Year One Price $ __________________

OPTION YEAR TWO: November 1, 2020 through October 31, 2021

Provide medical waste pickup and removal service per requirements (Twice per week for Main Hospital) provide 104, 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at

Location: Hickory CBOC

Option Year Two Price $ __________________

OPTION YEAR THREE: November 1, 2021 through October 31, 2022

Provide medical waste pickup and removal service per requirements (Twice per week for Main Hospital) provide 104, 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at

Location: Hickory CBOC

Option Year Three Price $ __________________

OPTION YEAR FOUR: November 1, 2022 through October 31, 2023

Provide medical waste pickup and removal service per requirements (Twice per week for Main Hospital) provide 104, 96-gallon red leak proof container for transporting the medical waste, pathological, chemotherapy and pharmaceutical waste at

Location: Hickory CBOC

Option Year Four Price $ __________________

Total Price of Base Year and Four Option Years $_____________

1) Can you confirm the following types of waste are not comingled and are placed in separate containers (Pharmaceutical, Regulated Medical, Pathological and Chemo)?

· Yes.