JA .pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C245-25-AP-2138

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C245-25-AP-2138

1. Contracting Activity: Department of Veterans Affairs, VISN 05, Washington DC VA

Medical Center, Network Contracting Office 5, 849 International Drive, suite 215, Linthicum, MD 21090.

2237: 688-25-2-312-0015

2. Nature and/or Description of the Action Being Processed: The purpose of this project is to install a Sterile shelving system for Sterile Reusable Medical Devices (RMD) for surgery and other procedures. (DCVAMC). The project aims to enhance patient safety and employee welfare within the Sterile Processing Service (SPS) by improving sterile storage practices for

RMD. The intent for this request is to purchase a Sterirack shelving unit to house Surgical instrument parts and equipment in a manner that creates a safe and healthy work environment by avoiding physical damage and compromised sterility of the RMDs as well as additional staff injuries.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The contractor shall provide the installation of shelving racks for two rooms. The crew will handle the delivery and assembly of the Sterirack Units. Color coding will be worked out before the assembly of Sterirack Units. Debris removal left over from the project is to be discarded in the facilities bin both storage systems.

4. Statutory Authority Permitting Other than Full and Open Competition

( X ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The project requires specialized expertise that the selected contractor uniquely provides. The contractor's capabilities were affirmed through an in-person demonstration at a national conference (HSPA) and a successful project completion at another VA facility (Chicago

VAMC), which highlighted their reliability. Given the critical need for safety and compliance in healthcare, engaging this vendor is essential to mitigate sterility risks and improve patient care. Thus, the cited authority is justified in securing the contractor's expertise for this quality improvement initiative. No Attempts made for alternative suppliers at this time

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: In light of the urgent requirements for enhancing sterile storage practices for reusable medical devices (RMDs) within the Sterile Processing Service (SPS), efforts to solicit offers from a broad range of potential sources have not been initiated. Given the compelling nature of the specialized expertise required for this project—particularly in ensuring compliance with safety standards and managing the complexities of sterile

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C245-25-AP-2138 processing—the focus has shifted to identifying a contractor with proven qualifications and a successful track record. As the situation escalates concerning patient safety and compliance risks, pursuing a targeted selection process has become imperative.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Officer (CO) will determine if the proposed cost to the government are fair and reasonable and provide the basis for this determination. The vendor’s offer will be compared with the Independent Government Estimate (IGCE), and historical pricing for similar products.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted : This is an Emergency requirement therefore market research was not conducted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Due to urgent need to improve sterile storage practices for reusable medical devices (RMDs) within the Sterile Processing Service (SPS) quotes were not sought from potential range of suppliers.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: By implementing this comprehensive long-term plan, Sterile Processing aim to not only resolve the immediate issues surrounding sterile storage but also build a robust framework for ongoing improvement in safety, compliance, and operational efficiency. This commitment to continuous improvement will enhance patient safety and create a safer environment for all employees involved in Sterile Processing Service

11. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

__signed__________________________________ ______________

Vilu Varghese Date: 3-14-2025

Chief, Sterile Processing Service

Washington DC VAMC

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

__signed_____________________ ________________________

Veronica B. Dillard Date

Contracting Officer

NCO5

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C245-25-AP-2138

b. One Level Above the Contracting Officer (Required over SAT but not exceeding

$750K): I certify the justification meets requirements for other than full and open competition.

___signed__________________________

Evelyn Mount Date

NCO5

Branch Chief| WV,MD,DC and VACO Services Team