36C24524Q0838 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201 Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201 To all Offerors/Bidders

36C24524Q0838 09-04-2024

X x Modification created to upload answers to the questions that was submitted

All quotes are due 9/9/2024 by 11:59pm.

Keysha Gorman

CONTINUATION PAGE

VISN 5 36C24524Q0838

Questions

Huntington VA

We are interested in submitting for this solicitation 36C24524Q0838, but we had a few questions:

• How many instruments are in the trays? Trays are stated to be 15-18 per facility, but asking for clarification on instrument numbers We have 15-40 instrument in our trays

• How often would we be visiting these facilities? 1 to 2 days or multiple visits a month? Every 2 weeks

• How many technicians are needed to complete these tasks? This is up to the contracted service.

• The total number of instruments that are needing laser marking? I saw an item mentioning this in the solicitation, but no further details provided on the laser marking/etching. We will be etching our own instrumentation

• How many autoclaves are at each facility for the quarterly cleaning? We have a total of 4 autoclaves

Baltimore & Perry Point VA

· How many instruments are in the trays? Trays are stated to be 15-18 per facility, but asking for clarification on instrument numbers. Hard question to answer. Some of our trays have 150 instruments. Some have 3 Instruments.

· How often would we be visiting these facilities? 1 to 2 days or multiple visits a month? VAMHCS expects visits once a week at Baltimore and once a month at Perry Point.

· How many technicians are needed to complete these tasks? This is up to the contracted service.

· The total number of instruments that are needing laser marking? I saw an item mentioning this in the solicitation, but no further details provided on the laser marking/etching. Laser etching helps with the instrument tracking in our Censitrac computer system. For the VAMCHS the majority of instruments are marked so this would be on an as needed basis.

· How many autoclaves are at each facility for the quarterly cleaning? VAMHCS Baltimore 2 large and 4 small, VAMHCS Perry Point 2 small.

Martinsburg VA

1. In my opinion, it would be very difficult to give instrument numbers per set. Instrument sets at MWV have a large degree of variability in total instruments depending on specialty.

1. Twice per month for MWV VAMC. The expectation is 15-18 sets can be repaired during each visit.

1. MWV VAMC needs twice a month on site repair. Ideally, every other Friday. They need a mobile van/truck that is self-contained and provides all necessary utilities to complete the task. They Vendor can work between 8am-430pm. They can accomplish this as they see fit.

1. Again, this would be another item that would be highly variable for us at MWV. Providing a firm number would be very difficult.

1. 4 sterilizers cleaned per quarter. 20 total cleanings per year

Beckley VA

• How many instruments are in the trays? Trays are stated to be 15-18 per facility, but asking for clarification on instrument numbers we have trays from 10-100 item per tray

• How often would we be visiting these facilities? 1 to 2 days or multiple visits a month? 1 visit a month

• How many technicians are needed to complete these tasks? This is up to the contracted service

• The total number of instruments that are needing laser marking? I saw an item mentioning this in the solicitation, but no further details provided on the laser marking/etching. We do our own

• How many autoclaves are at each facility for the quarterly cleaning? 3

Clarksburg VA

• How many instruments are in the trays? Trays are stated to be 15-18 per facility, but asking for clarification on instrument numbers The amount of instruments in each tray varies. (Example: One instrument set could have 1 instrument, and another could have 100 or more instruments).

• How often would we be visiting these facilities? 1 to 2 days or multiple visits a month? Currently twice a month for repair and sharpening. Case cart repair is currently a separate visit, not included with the instrument repair and sharpening.

• How many technicians are needed to complete these tasks? This is up to the contracted service

• The total number of instruments that are needing laser marking? I saw an item mentioning this in the solicitation, but no further details provided on the laser marking/etching. Our facility is in the process of marking our own instruments and trays (Censitrac).

• How many autoclaves are at each facility for the quarterly cleaning? N/A for Clarksburg

DC VA

· How many instruments are in the trays? Trays are stated to be 15-18 per facility, but asking for clarification on instrument numbers 25-75 instrument per tray

· How often would we be visiting these facilities? 1 to 2 days or multiple visits a month? Minimum once a week

· How many technicians are needed to complete these tasks? This is up to the contracted service

· The total number of instruments that are needing laser marking? I saw an item mentioning this in the solicitation, but no further details provided on the laser marking/etching. Providing a number would be difficulty. Numbers highly varies.

· How many autoclaves are at each facility for the quarterly cleaning? 5 autoclaves

VISN 5 36C24524Q0838

Questions

1. How many case carts are at each facility?

Beckley- 0

VAMHCS-BAL-approximately 50; Perry Point-0

Clarksburg- approximately 54

DC-40

Huntington-approximately 20 Martinsburg- approximately 30

2. Beckley shows “0” case carts in CLIN 0003, does this mean Beckley does not have any case carts to price? That is correct. Beckley has confirmed.

3. Page 6, PWS: #1. General Information: paragraph 2 indicates the repair vendor must provide replacements with preowned instrumentation for items being shipped out. What is the process for tracking these loaner instruments within the hospital to make sure they are returned to the contractor when the repaired instrument is returned to the facility?

Censitrac for the facilities that are using that system scanning instrument barcodes in and out of service and a logsheet for those who are not using Censitrac or for those instruments that are not barcoded.

Instruments are scanned in and out via Censitrac.

In process of marking instruments for Censitrac.

4. Page 8 Item “o.” Is providing new replacement instrumentation a requirement? If the contractor can make recommendations for instrument replacement, and can provide new instrumentation, but not at the time of repair, does this disqualify their bid? Martinsburg and VAMHCS state replacement instruments do not need to be provided by repair Vendor. SCMS stocks most items in SPS that are needed frequently. Not sure if this is true for other facilities.

5. Page 10, Sterilizer Cleaning: You are asking for sterilizer cleaning, but the request also indicates your expectation is that the repair vendor must also provide service maintenance for the units, is that correct?

VAMHCS and Martinsburg replied that Service Maintenance would be done by Biomed. Not sure if this is true for the other facilities.

6. Clarksburg shows “0” autoclaves in CLIN 0008, does that mean there are no autoclaves requiring cleaning there? That is correct. Mike Kaplan has confirmed in a previous call.

7. Washington has “20” autoclaves in CLIN 0012, does that mean there are 20 to be serviced at each quarterly visit, or 5 at each quarterly visit? Can you please provide clarification for the number and size of autoclaves for each facility that require service at each quarterly visit, since your directive in the SOW page 11 states the following: A visit will consist of up to 2 Large Sterilizer units and one Small Sterilizer cleaned per Visit (3 Total)

The answer to the first part of this question for DC is 5/quarter.

Martinsburg: 4 total sterilizers

(3) Getinge 733HC Vacuum/Steam Sterilizer

(1) Getinge 533 HC Vacuum/Steam Sterilizer VAMHCS: 8 total sterilizers

(2) Perry Point large sterilizers

(6) BAL 3 sterilizers in SPS 2 large and 1 small; and 3 small sterilizers in OR Beckley: 3 total sterilizers

(2) full-size sterilizers and

(1) small sterilizer in OR Clarksburg: 0 total sterilizers

DC: # total sterilizers

Huntington: 4 total sterilizers

(3) Steris AMSCO 400 Medium Steam Sterilizers (1)Small AMSCO 400 Small Steam Sterilizer