36C24523Q0217.docx

SUBJECT*

Accutech Residentguard Elopement Prevention System

GENERAL INFORMATION

VA Maryland Health Care System Zachary Altner Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

510 Butler Avenue

Martinsburg West Virginia

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

See attached RFQ 36C24523Q0217.

This is a Service-Disabled Veteran Owned Small Business Set-Aside.

Responses are due by 01/16/2023 at 11:00 A.M. EST.

Email responses to Zachary.Altner@va.gov

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for SDVOSB Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510.

The FSC/PSC is 6515.

Martinsburg VAMC requires additional installation of Accutech residentguard solution in our Long-Term Care (LTC) areas. The purpose of this system is to make nurses aware of veteran patients trying to leave LTC. Expanding the system into the following areas will reduce the confusion of having the right patient elopement tags on the patient.

All interested companies shall provide quotations for the following:

Supplies/Services

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity three (3)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity three (3)

KP-403 Outdoor Keypad - quantity three (3)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity three (3)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity four (4)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity seven (7)

KP-403 Outdoor Keypad - quantity one (1)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity four (4)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

RS485 to ASB Adapter – quantity two (2)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity two (2)

Area “A” Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity four (4)

Door Contact, Reed Switch – quantity five (5)

KP103 Indoor Keypad - quantity six (6)

KP-403 Outdoor Keypad - quantity two (2)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity four (4)

Delayed Egress Maglock: 3101 Accutech DE Lock (relay built in) – quantity two (2)

Power supply, 12VDC, 1.75AMPS – quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity six (6)

Door Contact, Reed Switch – quantity seven (7)

KP103 Indoor Keypad - quantity seven (7)

KP-403 Outdoor Keypad - quantity five (5)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity six (6)

Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity three (3)

Door Contact, Reed Switch – quantity five (5)

KP103 Indoor Keypad - quantity three (3)

KP-403 Outdoor Keypad - quantity two (2)

Passive Infrared Reader (PIR) – quantity four (4)

Local Alarm – quantity three (3)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity three (3)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity four (4)

KP-403 Outdoor Keypad - quantity two (2)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm – quantity three (3)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

Statement of Work

SOW for Wanderguard Purpose Martinsburg VAMC requires additional installation of Accutech residentguard solution in our Long-Term Care (LTC) areas. The purpose of this system is to make nurses aware of veteran patients trying to leave LTC. Expanding the system into the following areas will reduce the confusion of having the right patient elopement tags on the patient.

*Please see the below items list for each line item and each line items equipment and accessories being requested by the medical center.

Hours of Operation Normal hours of coverage are Monday through Friday, 7:00 AM to 4:30 PM Central Standard Time excluding national holidays. Equipment shall be delivered during normal hours unless otherwise scheduled with the COR or his/her designee.

Federal Holidays observed by VA Martinsburg are:

Item Criteria Brand Name Only – Accutech ResidentGuard Patient Elopement system

Building 501 – Line Item (1) One:

Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity three (3)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity three (3)

KP-403 Outdoor Keypad - quantity three (3)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity three (3)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

Building 513 – Tranquility House – Line Item (2) Two:

Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity four (4)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity seven (7)

KP-403 Outdoor Keypad - quantity one (1)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity four (4)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

Building 501A – Line Item (3) Three:

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity two (2)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity two (2)

Area “A” Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity four (4)

Door Contact, Reed Switch – quantity five (5)

KP103 Indoor Keypad - quantity six (6)

KP-403 Outdoor Keypad - quantity two (2)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity four (4)

Delayed Egress Maglock: 3101 Accutech DE Lock (relay built in) – quantity two (2)

Power supply, 12VDC, 1.75AMPS – quantity one (1)

501B – Line Item (4) Four:

Area “B” Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity six (6)

Door Contact, Reed Switch – quantity seven (7)

KP103 Indoor Keypad - quantity seven (7)

KP-403 Outdoor Keypad - quantity five (5)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm - quantity six (6)

5th floor C-wing replacement computers – Line Item (5) Five:

Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity three (3)

Building 501 Main – Line Item (6) Six:

LS 2400 Controller - quantity three (3)

Door Contact, Reed Switch – quantity five (5)

KP103 Indoor Keypad - quantity three (3)

KP-403 Outdoor Keypad - quantity two (2)

Passive Infrared Reader (PIR) – quantity four (4)

Local Alarm – quantity three (3)

Building 516 – Serenity House – Line Item (7) Seven:

Nurse Station-Accutech Integrated Computer - I7 processor, 16GB Ram, 256GB SSD,4GB Nvidia - quantity one (1)

Monitor, keyboard, and mouse - quantity one (1)

LS Startup Kit w/ Tag Test Station - quantity one (1)

LS 2400 Nurse station (surface mount) - quantity one (1)

LS 2400 Controller - quantity three (3)

Door Contact, Reed Switch – quantity four (4)

KP103 Indoor Keypad - quantity four (4)

KP-403 Outdoor Keypad - quantity two (2)

Fire Panel Interface (FPI) – quantity one (1)

Local Alarm – quantity three (3)

Residentguard Wander Management Software – quantity one (1)

RS485 to ASB Adapter – quantity one (1)

Mean Well: 15V, 6.5A, Ultra Slim Step Shape DIN Rail power supply – quantity one (1)

Contractor responsibilities

Contractor shall provide installation and verify proper operation of residentguard system in the LTC units

Contractor must install elopement prevention PC and software

Contractor must seal fire/smoke barrier walls that they make

Contractor must provide system installation drawings

Contractor must provide end user training

Contractor must furnish any cabling needed for project

Contractor must furnish materials, hangers, connectors, fasteners, fire stopping material

Deliverables or Delivery Schedule The vendor shall deliver the product. After contacting COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product within 60 days of award. All quantities are listed above that should be delivered.

They shall be delivered to the following address:

Attn: Long Term Care Services Martinsburg VA Medical Center Building 500, warehouse 510 Butler Ave.

Martinsburg, WV, 25405

Place of Performance The place of performance will be at the Martinsburg VA Medical Center in Martinsburg, WV.

Period of Performance All equipment shall have a full warranty period of 12 months Place of Performance/Place of Delivery

Building 500, Warehouse 510 Butler Ave.

Martinsburg, WV

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” 03/11/2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” 03/11/2021

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

· The Medical Center is seeking to procure Accutech resident guard systems to expand and standardization the systems already in place. The System must be Accutech resident guard.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions and shipping costs.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 01/16/2023 at 11:00 A.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 410-642-2411 x.25262, Zachary.Altner@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 24 of 24 Original Date: 10/12/17 Revision 04 Date: 06/10/20