36C24425Q0263 - SOURCES SOUGHT - HANDICARE CEILING LIFT MOTORS - 503.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Ceiling Lift Motors

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 16602

SOLICITATION NUMBER* 36C24425Q0263

RESPONSE DATE/TIME/ZONE 01-16-2025 10:00 AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 333923

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office East (RPOE) Network Contacting Office 4 (NCO 4 ) Commodities 1

POINT OF CONTACT*

Contracting Offcer Andrea Aultman-Smith Andrea.Aultman-Smith@va.gov 484-475-5619

PLACE OF PERFORMANCE

ADDRESS James E. Van Zandt Altoona VA Medical Center

2907 Pleasant Valley Bouelvard Altoona, PA

POSTAL CODE 16602

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the

Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

STATEMENT OF NEED

Title of the project: Ceiling Lift motor replacement. The procurement and installation of

63 ceiling lift motors with carry bars and scales and 2 bariatric ceiling lifts motors with scales and carry bars.

1. Background: The Ceiling lifts are used on a daily to weekly basis to transfer veterans who otherwise could not transfer independently or with minimal assist. These items are at end of life and were to be replaced with a construction project however the construction project has not been funded and motors are failing and are not reliable.

2. Tasks and deliverables: The Brand must be compatible with the current rail system, must include a scale in the motor or have a scale which is attached to the motor.

Education for the equipment should be included. The Carry Bar should be compatible with the Handicare slings which are already in use hospital wide. 63 A series 625 ceiling lifts that are compatible with the current rail system in place and the current slings that are stocked as well have built in scales. 2 baratric C -1000 ceiling lifts. Lifts must be compatible with the current rail system and the current slings which are stocked. Lifts must lift at least 1000lbs. All 65 lifts must be compatible with the current turn style system in the bathroom.

The lifts have the following characteristic which are needed for completing the task of lifting patients:

Handicare/Savaria A625

• Weight Capacity: 625 lbs.

This high-capacity lift accommodates bariatric patients and is essential for facilities that serve a diverse patient population.

• Lift Range: Low-to-floor design enables lifting patients from the floor (a crucial feature in fall recovery scenarios), as well as transfers to higher surfaces like beds or stretchers.

• Powered Mechanisms: Fully electric operation for both lifting and leg spreading, reducing caregiver physical strain and minimizing injury risk.

• Battery Operation: Rechargeable battery system ensures consistent performance and mobility throughout the facility.

• Handheld Control: Intuitive controls allow caregivers to operate the lift with precision, ensuring patient safety and comfort.

• Sling Compatibility: Supports a wide range of slings, including bariatric and specialized options, offering adaptability for patient needs.

• Emergency Stop and Lowering: Built-in safety mechanisms ensure immediate intervention in case of system malfunction or emergency.

• Smooth, Low-Noise Operation: Enhances patient comfort and reduces anxiety during transfers.

• Heavy-Duty Frame: Durable materials ensure long-term reliability even with frequent use in demanding environments.

• Compact Footprint: Despite its capacity, the A625 is designed to maneuver easily in tight spaces, such as patient rooms and hallways.

• 360° Swivel Casters: Facilitates smooth mobility, making it easier for caregivers to reposition the lift

Handicare/Savaria C1000

1. Weight Capacity:

• 1,000 lbs. (454 kg) maximum lifting capacity, ideal for bariatric patients.

2. Lift Mechanism:

• Fully electric operation with a smooth lifting and lowering mechanism for safe and precise transfers.

• Designed for vertical and horizontal lifting, accommodating various patient handling needs.

3. Track Compatibility:

• Compatible with Handicare’s modular ceiling track systems, including straight, curved, and room-to-room tracks for seamless mobility.

4. Sling Support:

• Accommodates a wide variety of slings for different patient conditions and transfer scenarios.

5. Safety Features:

• Emergency Lowering: Manual or powered options for controlled descent in case of system failure.

• Overload Protection: Prevents lifting beyond its rated capacity, enhancing safety for both patient and caregiver.

6. User-Friendly Operation:

• Operated via a handheld remote or integrated controls, allowing caregivers to focus on patient safety.

• Soft start/stop functionality for smoother, more comfortable transfers.

7. Durability:

• Robust construction ensures long-lasting performance in high-usage environments.

8. Battery System:

• Rechargeable batteries with a long operational life, ensuring minimal downtime.

9. Compact Design:

• Space-saving profile blends into room aesthetics while maintaining high functionality.

10. Low Maintenance:

• Designed for easy cleaning and servicing, reducing facility operational costs.

The Handicare C1000 is a reliable solution for heavy-duty patient lifting needs, combining high performance with essential safety and comfort features.

3. Delivery and installation:

All items must be FOB Destination, 30 Days ARO, to the following location:

Altoona VA Medical Center

Attn: (VA Purchase Order #)

2907 Pleasant Valley Blvd.

Altoona, PA 16602

Monday – Friday from 7:00am – 3:00pm (excluding federal holidays)

Vendor should coordinate with Biomed for install and inspection.

Responses to this Sources Sought Notice should include answered the following questions:

NAICS: 333923

Size Standard: 1,250 Employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI

Number, and size of business pursuant to North American Industrial Classification System

(NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service-

Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition

Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Andrea Aultman-Smith – Andrea.Aultman-Smith@va.gov

Responses Due: Thursday, January 16th at 10:00 AM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

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