SSN - 36C24425Q0093 _ High Security Shredder - SAM.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* High Security Paper Shredder VA Pittsburgh Healthcare System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 18711

SOLICITATION NUMBER* 36C24425Q0093

RESPONSE DATE/TIME/ZONE 11-15-2024 16:000 EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 3615

NAICS CODE* 339940

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Wilkes-Barre VAMC 1111 East End Blvd Wilkes-Barre, PA 18711

POINT OF CONTACT* Contract Specialist Olivia Osborne olivia.osborne@va.gov

PLACE OF PERFORMANCE

ADDRESS VA Pittsburgh Healthcare System

1010 Delafield Road

Pittsburgh PA

POSTAL CODE 15215

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is Not a Solicitation Announcement. This is a Request for Information Only.

This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and/or results will be issued to respondents. No solicitation exits. Therefore, do no request a copy of a solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Businesses capable of meeting requirement and salient characteristics below to provide the Veterans Affairs Pittsburgh Healthcare System (VAPHS) with three (3) high-security paper shredders.

Statement of Need VA Pittsburgh Healthcare System

High-Security Paper Shredders

Background:

The Veterans Affairs Pittsburgh Healthcare System(VAPHS), Critical Care Department needs to replace our three (3) outdated paper shredders. We are seeking a high security paper shredder compliant with National Security Agency/Central Security Service (NSA/CSS) NSA Evaluated Products Lists (EPLs), is required to securely dispose of patient information.

Requirements: Three (3) high-security paper shredders.

Salient Characteristics:

• Must be NSA EPL Listed: NSA/CSS EPL for Paper Shredders NSA EPL Paper

Shredders, October 2024

• Must be DIN Security Level: 66399 P-7 (micro-cut)

• Must comply with Security Compliance: Classified, CUI/PII, NIST 800-88, DoD

Emergency Destruction Guidelines, all commercial destruction regulations

• Minimum of Final particle shred size: 0.8mm x 5mm

• Should be High volume = 10+ reams/hour

• Should have Capacity: Up to 10 sheets per pass

• Minimum of Hourly Throughput: NSA 1-Hour: 18 reams feeding 6 sheets

• Solid steel replaceable cutting head, cross-cut shredder

• Must be Oil-free operation, with metal cabinet, replaceable cutting head

• Minimum of Feed Opening: 12.25"

• Minimum of Waste Collection: 30 gallon internal bin

• Have an LCD control panel

• Have a Safety Protection System within the feed opening for safety measures

• Have an Energy savings mode (ESM) shuts off power when not in use

• Shall have dimensions around (HxWxD): 34" x 20" x 20"

Period of Performance:

Delivery and installation no more than 60 days after contract award.

DELIVERY:

Delivery will be made to VAPHS locations:

o Loading Dock | University Drive C., Pittsburgh, PA 15240 – Quantity 2 o Loading Dock |1010 Delafield Road, Pittsburgh, PA 15215 - Quantity 1

Normal hours of operation are Monday through Friday from 7:30am am to 3:00 pm, excluding holidays.

Logistics will receive these items, PPM will place EE tags, and BioMedical Engineering will need to perform a safety check and enter the equipment into the system for annual Preventive Maintenance (PM) checks.

REPAIR AND MAINTENANCE:

The vendor/distributor and/or the manufacturer must provide all necessary procedure manuals, troubleshooting manuals and operator manuals.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339940 – Office Supplies (except Paper) Manufacturing, The Small Business Size Standard for this NAICS code is 750 employees.

Please answer the following questions:

(1) Please indicate the size status and representations of your business in accordance with the NAICS code 339940, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

(2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number.

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

• Does your company exceed 500 employees

• Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

• Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

• Provide the items of a small business

(4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled;

modified?

(6) Is the item you are supplying made or manufactured in America? This is to ensure comliance with FAR 52.225-1 Buy American-Supplies.

(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.

(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(9) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(10) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(11) Please provide your UEI number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted.

Responses must be received via email to Contract Specialist Olivia Osborne at olivia.osborne@va.gov no later than 4:00 PM Eastern Standard Time on November 14, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on SAM.gov web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing via email.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document