36C24423Q0585.docx

SUBJECT*

INTENT TO SOLE SOURCE Water Systems Testing and Maintenance - Philadelphia

GENERAL INFORMATION

Network Contracting Office 4 Regional Procurement Office East 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Lakeisiha Davenport Lakeisiha.Davenport@va.gov 412-822-3777

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Regional Procurement Office East, Network Contracting Office 4, hereby provides notice of its intent to EVOQUA WATER TECHNOLOGIES LLC, 10 TECHNOLOGY DR, LOWELL MA 01851 award a sole-source, firm-fixed-price contract, for a five year IDIQ contract. Using the authority provided under VAAR 819.7007. A Justification and Approval for Other Than Full and Open Competition will be prepared. The period of performance is estimated to be 7/1/2023 – 6/30/2028.

The contract will provide Preventative Maintenance of the Evoqua Deionized (DI) Water Equipment System for the Philadelphia VA Medical Center. NAICS code: 541380 Testing Laboratories and Services (SBA Size Standard $19.0 Million). These services are required to maintain the Philadelphia VAMC critical water system. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than March 15, 2023 at 10:00AM, Eastern Standard Time (EST).

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE PREVENTATIVE MAINTENANCE OF THE EVOQUA DEIONIZED (DI) WATER EQUIPMENT SYSTEM in the subject line.

All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Lakeisiha Davenport by email at Lakeisiha.Davenport@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

Point of Contact: Lakeisiha Davenport, Contracting Specialist e-mail: Lakeisiha.Davenport@va.gov. Department of Veterans Affairs, Regional Procurement Office East, Network Contract Office 4 1010 Delafield Road, Pittsburgh, PA 15215

End of Document Special Notice Special Notice

Page 1 of

Special Notice

Page 1 of Corporal Michael J Crescenz Veterans Affair Medical Center (CMCMC) 3900 Woodland Ave Philadelphia, PA 19104

Statement of Work for Preventative Maintenance on the Deionized Water System in Sterile Processing Service Department

1.0 General

The Corporal Michael J Crescenz Veterans Affair Medical Center (CMCMC) requires an five-year contract for Preventative Maintenance of the Evoqua Deionized (DI) Water Equipment Systems. The Evoqua DI Water Equipment Systems are essential for serving the Sterile Processing Services (SPS) with critical water as required by Association of the Advancement of Medical Instrumentation (AAMI) TIR34. This requirement sets standards for critical water used in processing high purity water used in direct patient. For SPS functions, poor water quality increases bioburden on the medical devices/instruments used in surgery, causing premature breakdown of costly surgical instruments and high risk for surgical item infections in post-operative veterans

1.1 The contractor shall furnish all necessary labor, materials, parts, supervision, management, management support, transportation, supplies, and equipment necessary to furnish the services listed below.

1.2 The preventative maintenance services consist of evaluating system components, replacing consumable system components, generating Field Service Reports, and recommending corrective actions for deficiencies. The Preventive Maintenance Service shall consist of weekly, bi-weekly, and monthly site visits to meet scheduled maintenance intervals defined below.

2.0 Objective:

Services provided in this contract shall conform to original equipment manufacturer maintenance and operation instructions, AAMI Standard 79, and AAMI TIR 34:2014 recommendations for the water quality necessary for the reprocessing of medical instruments, and all other applicable AAMI Standards.

3.0 Scope:

3.1 Sterile Processing Service – Deionized Water System Preventative Maintenance and Sanitization

3.1.1 Every 7 days

3.1.1.1 Service exchange of (6) 3.6 cf Mixed Bed ion exchange resin tanks (DI) Tanks

3.1.1.2 Service exchange of (3) Filter cartridges 20” 1UM CDE F ROGII

3.1.1.3 Service exchange of (3) 5.0 micron 20’ Prefilter Cartridge

3.1.2 Monthly

3.1.2.1 Perform Loop Sanitizing - of the DI piping system that support (5) DI sinks, (1) Cart washer, and (3) sterilizers.

A. Disconnect existing DI beds and drain water in remaining line B. Remove pre/post filters C. Fill pre/post filter housings with biocide D. Purge all sample ports and points of use until sanitant can be detected to the level of a 1% solution (minimum of ten seconds per purge) E. Isolate loops to stand full for a minimum of one hour F. Install new DI beds G. Drain sanitant from loop H. Install new post filters I. Flush the loop with deionized water: Start recirculation pump, run the system to drain through all point-of-use valves and sample ports. Continue flushing until sanitant is removed.

J. Verify sanitant is removed by testing. Sanitant levels should be less than 2 ppm peracetic acid or equivalent.

K. Allow system to recirculate to normal quality and return to service.

4.0 Reporting:

5.0 Contractor Qualifications:

5.1 Contractor should be qualified to work with Evoqua equipment.

6.0 Other General Information:

6.3 Hours of operation and scheduling

6.3.1 Normal working hours are 7:30 AM to 4:00 PM Monday through Friday excluding Federal Holidays.

6.4 Place of Performance is: Corporal Michael J Crescenz Veterans Affair Medical Center (CMCMC) 3900 Woodland Ave Philadelphia, PA 19104

6.5 Privacy:

6.5.1 Contractor may not have access to VAMC network.

6.6 Safety Information:

6.6.1 The Contractor shall adhere to all AAMI, ANSI, OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

6.6.2 In performance of this contract, the Contractor shall follow CMCMC safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. Contractor is responsible for the supervision of all the employees while on government property. It is the contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the performance work statement are not intended to relieve the contractor of this responsibility.

6.6.3 CMCMC is a non-smoking facility.

6.6.4 Prior to the commencement of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract. The contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to CMCMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

6.6.5 The contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

7.0 VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

End of Document