36C24419R0060-001.docx

36C24419R0060

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24419R0060 X 04-15-2019 542-19-201 00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1400 Blackhorse Hill Road Coatesville PA 19320 Department of Veterans Affairs VA Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320 Elizabeth Morin 610-383-0202

REPLACE INTERIOR SIGNAGE, PROJECT NO. 542-19-201

This project involves renovation work such as demolition, replacement, upgrade, and retrofit of interior signage.

Interior Signage shall be designed with consideration of Veterans Affairs Design Guidelines at https://www.cfm.va.gov/til/index.asp and Planetree design parameters. Interior Signage shall utilize VHA approved logos, colors and designs wherever necessary and consider live-in patient needs, out-patient veterans, visitors, medical procedures, and safety. Lighting for signage may considered. After hours work will be necessary. DB Team must plan to create minimum impact on patients and daily medical procedure. The DB Team A/E will develop working documents for submittal for approval. DB shall include any equipment and training for CVAMC personnel to make changes in the future. DB AE shall work within CVAMC budget constraints. The DB A/E will provide professional architectural and engineering and construction services for the project to prepare the existing area throughout the campus to include office areas, mechanical and environmental management spaces, storage, coordination with exterior signage to include patios, smoking areas, and common areas. Areas and equipment to be covered will include but not be limited to, penthouses and attics, machine and mechanical rooms, elevators, the dining facility, accent signage, kitchen area, foyers, common areas, nurse's stations, rooms and bathrooms.

PHASING: Construction must allow for continuance of all hospital operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance.

All designs shall be accomplished in accordance with Planetree design guides, VA guidelines and VA master specifications which are available on the Internet at http://www.cfm.va.gov/til/.

Prior to commencement of work, general contractor shall provide proof that an OSHA certified "competent person' (CP) will maintain a presence at the work site whenever the general or subcontractors are present.

This project is 100% set-aside for Service-Disabled Veteran-Owned Small Business Concerns. Bidders must be verified as SDVOSB per the Center for Veterans Enterprises (CVE) www.vetbiz.gov website.

The magnitude of construction is between $500,000.00 and $1,000,000.00

The small business size standard is $36.5 million. North American Industry Classification (NAICS) Code is 236220.

Contractor Personnel Security Requirements: All contractor personnel may be subject to fingerprinting and background security checks. Background security checks may be required prior to start of this project.

This solicitation is issued under the authority of 38 U.S.C. 8127, Total Service-Disabled Veteran-Owned Small Business Set-Aside.

X X 52.211-10 X

4:00 PM

05-30-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429

Table of Contents

STATEMENT OF WORK/SPECIFICATION

Coatesville VA Medical Center Coatesville, PA 19320

Design/Build (DB) SCOPE OF WORK For Replace Interior Signage 542-19-201

-- Services --

· Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP) renovation of Project No. 542-19-201, Replace Interior Signage Design-Build. The resultant contract of this procurement is to provide required design completion of the referenced project and perform construction of completed design work. Project shall be designed and completed in accordance with VA Criteria, EPA requirements, and VA Specifications developed for the project.

Additional Definitions:

· Contracting Officer: The services that will be performed under this contract are subject to the general supervision, direction, control and approval of the contracting officer.

· Contracting Officer’s Representative (COR): The COR is the authorized representative for managing all design and construction related services. The COR is responsible for protecting the Government’s interest in the execution of the design/build contract work. Duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

· Design/Build (DB) Team (Offeror): The Team includes all Joint Venture (J/V) partners, consultants and sub-contractors to the one firm. The DB team shall provide all architectural and engineering disciplines for the preparation of construction documents, and all construction contractor capabilities for construction of the project. This team must have an extensive level of experience in sign production.

· DB Architect/Engineer: The Design/Build A/E refers to the Architect-Engineer firm(s) that are a part of the DB team if a joint venture or other team

· This Request for Proposal (RFP) document is intended to generally define the scope and design parameters to be included in the project. It is the DB Team’s responsibility to provide a complete set of design documents in a manner consistent with VA guidelines, specifications, and design standards in order to complete construction within the 180-day schedule.

· If the DB A/E and prime contractor are a joint venture J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V architect – not the Design-Build construction contractor or sub-contractors. If the DB A/E and contractor is one and the same firm (not a J/V) those consultants shall be subcontractors of the DB firm not the construction subcontractors.

· The offer should reflect the Offer’s best terms, both from a cost and technical standpoint. See FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (OCT 1997). Standard Form 1442 shall be used for submitting offers. Offerors shall submit separate prices for architect-engineer services, construction work and other activities. Under section 304 (b) of the Federal Property and Administrative Services Act, VA is not authorized to obligate funds or pay for architect-engineer services that exceed 6 percent of the estimated project cost, exclusive of fees.

· Offeror shall be prepared for a 180-day schedule as indicated below in the Project Schedule. Offeror may propose an alternate schedule, in addition to the 180-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

· The design period and provisions for VA reviews;

· Phasing plans for coordination of any site utility relocation work;

· Construction period services including:

· Interior Construction

· Procurement and installation of equipment

· Provisions for overtime or shift work shall be included in the contract offer.

· Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design/Build (DB) in compliance with healthcare planning services to include but not limited to:

· Contract drawings and specifications for construction.

· Construction period services for DB A/E - review of shop drawing submissions, provide recommendations regarding contractor change proposals and RFI’s, DB A/E shall visit site per VA's request, add to drawings as-built conditions from contractor's record drawings; DB A/E will respond on site within a 3-day period when requested.

-- Project Scope --

GENERAL:

Design/Build Team to develop working drawings and provide installation to Replace Interior Signage to include common areas, bathrooms, mechanical rooms, and all other employee and patient areas within the Coatesville Veterans Affairs Medical Center and within CVAMC budget constraints. The offeror shall be prepared to conduct thorough site investigations to verify existing conditions, all dimensions (existing and proposed) and constructability. Offeror shall be prepared to make floor plan changes, calculations, and documentation to support their design.

SPECIFICS:

This project involves renovation work such as demolition, replacement, upgrade, and retrofit of interior signage. Interior Signage shall be designed with consideration of Veterans Affairs Design Guidelines at https://www.cfm.va.gov/til/index.asp and Planetree design parameters. Interior Signage shall utilize VHA approved logos, colors and designs wherever necessary and consider live-in patient needs, out-patient veterans, visitors, medical procedures, and safety. Lighting for signage may considered. After hours work will be necessary. DB Team must plan to create minimum impact on patients and daily medical procedure. The DB A/E will develop working documents for submittal for approval. DB shall include any equipment and training for CVAMC personnel to make changes in the future. DB AE shall work within CVAMC budget constraints.

The DB A/E will provide professional architectural and engineering and construction services for the project to prepare the existing area throughout the campus to include office areas, mechanical and environmental management spaces, storage, coordination with exterior signage to include patios, smoking areas, and common areas. Areas and equipment to be covered will include, but not be limited to, penthouses and attics, machine and mechanical rooms, elevators, the dining facility, accent signage, kitchen area, foyers, common areas, nurse’s stations, rooms, bathrooms

PHASING: Construction must allow for continuance of all hospital operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance.

All designs shall be accomplished in accordance with Planetree design guides, VA guidelines and VA master specifications, which are available on the Internet at http://www.cfm.va.gov/til/.

- Site Investigations -

EXPECTATION: The DB A/E will make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. NOTE: Information including drawings and other documentation provided to the DB A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/til/. AutoCAD background drawings will be provided by the VA upon request but shall not be considered all-inclusive. The DB A/E shall field verify all dimensions and specifications. The DB A/E shall field verify every aspect that relates to the project. Coordinate site visits with the COR as determined after award.

-- Project Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after Notice to Proceed (NTP) or earlier):

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team (Contractor and the DB A/E) will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting

Design Requirements and Submissions

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects, etc.)

DELIVER:

All design packages will be submitted directly to the Project Engineer/COR on the established dates to allow the VA to review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery along with a copy of the drawings and CD’s.

Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/contract/aeDesSubReq.asp.

Design Development 50%: Attachment “B” 50% Submission Requirements

· Requirements for the 50% Design Development Documents Submission.

· Define the design elements based on the presented option and submit all information required by the PG-18-15 (50% Design Development).

· Identify Working Drawings scope within the construction budget.

· Identify all design calculations to include wattage and kilowatt per hour cost savings.

· Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

· Identify all design calculations.

· Identify all existing utilities and utilities requirements.

· Develop initial cost estimate with thorough breakdown of values.

· Identify all potential bid deduct alternatives at a minimum of 10%.

· Identify all phasing requirements for construction.

· Develop Infection Control Risk Assessment (VA EC-43)

Design Development 100%: Attachment “C” 100% Submission Requirements

· Requirements for the 100% Design Development Documents Submission.

· Address all comments from the 50% review.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Revise and update cost estimate.

· Preparation of project scope for negotiated advertisement and account for any bid deduct alternatives developed in the 50% design submission

· Finalize all design calculations.

· Finalize all potential bid deduct alternatives.

· Finalize all phasing requirements for construction.

· Finalize impact of existing asbestos.

· Finalize Infection Control Risk Assessment (VA EC-43)

· Address all comments from the VISN Safety & Fire Protection Review.

Contract Documents (CD): Attachment “D” Contract Documents Submission Requirements

· Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. All pages are to have engineer stamp.

Construction Period Services --

Expectations: Respond to submittals and other requests within 3 days.

PROVIDE:

· If a joint venture, assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on first-hand knowledge.

· Review all shop drawing submissions and provide recommendations to the VA within five calendar days upon request.

· Review and provide replies to contractor generated RFI’s when required by the project manager or COR within five days.

· If a Joint Venture, review contractor's cost estimates and provide recommendations to the VA.

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial and/or final acceptance inspections as scheduled and generate punch-list items for completion. The punch-list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD (versions 2000 through 2010 acceptable) and provide a set of updated as-built’s on CD within 30 days to the COR. Drawings shall be prepared as separate DWG and PDF documents, and full set of DWG and PDF documents. Specifications shall be in Word and PDF.

ATTACHMENT “B”

Design Development 50% Submission Requirements

Deliver the following (labeled with 50% submission) and include this attachment as a checklist with your submission:

· 2 copies of a narrative report forwarding the design develop 50% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 1 half-size and 1 full size of all drawings updating all previous comments required by project and produced on Auto CAD (versions 2000 through 2010 acceptable) software and PDF, as individual drawings and as a single file. Scale of documents must be a standard size,

· 2 copies of updated itemized cost estimate by specification section or trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send to the Fire Protection Engineer.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send for 3rd party Life Safety Review.

· 3 copies of CD’s of drawings in PDF and AutoCAD (versions 2000 through 2010 acceptable) and specifications in PDF and Microsoft Word 2007 on (CD). All documents on the CD are to be individual files and as a full-set file.

ATTACHMENT “C”

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 2 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 2 sets of half size and one set of full size of all drawings updating all previous comments required by project produced on AutoCAD (versions 2000 through 2010 acceptable) software.

· 2 copies of the proposed construction schedule.

· 2 copies of final itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 2 copies of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 3 CD containing

· All drawings in PDF and AutoCAD (versions 2000 through 2010 acceptable) individually and as a full set

· All specifications in PDF and Microsoft Word 2007 individually and as a full set

· Cost estimates, schedules, narratives, recommendations, phasing, and deducts shall be included in Word and PDF to include 10% deducts.

ATTACHMENT “D”

Expectation: Submit complete contract documents for final review prior to Notice to Proceed for Construction. Continue to submit contract documents until all changes are incorporated by the DB A/E for final signature prior to Notice to Proceed for Construction. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

Contract Document Submission Requirements

· 1 copy of the Cover Sheet (AutoCAD) with signature blocks for final VA signatures with engineer stamps.

· 2 sets of half size and one set of full size of all drawings updating all previous comments required by project, produced on AutoCAD (versions 2000 through 2010 acceptable) software – for final VA review. Must include engineers stamp. If approved final sets to be submitted with signed off cover sheet.

· 2 copies of final project specification (bound) prepared in Microsoft Word 2007 software. Include a master submittal list in the specifications.

· 3 CD containing

· All drawings in AutoCAD (versions 2000 through 2010 acceptable) and in a .pdf file as individual files and a complete file in each format

· All specifications in PDF and Microsoft Word 2007 individually and complete file

· Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

· Upon signature approval, provide three (3) sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two (2), half (½) size sets of final drawings.

EVALUATION CRITERIA FOR AWARD

This section of the solicitation outlines the competitive source selection process which will result in one (1) award to an eligible Service Disabled Veteran Owned Small Business (SDVOSB) concern. The selection process is structured based on a two-phase Design-Build selection process in accordance with FAR Subpart 36.3. In addition, the evaluation incorporates the procedures in FAR Subpart 15.1 utilizing a “Best Value” source selection process with the option of a trade-off strategy for all non-cost/non-price evaluation factors. The Government intends to award, without discussions to the offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR) Subpart 9.1 and FAR 52.215-1. The offeror’s proposal must conform to the solicitation requirements and be judged to represent a “Best Value” to the Government. The “Best Value” is the most advantageous offer, design concepts, proposed technical solutions, key personnel, construction management and price considered and consistent with the Government's stated importance of evaluation criteria. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOW- PRICED OFFERORS. This may result in award being made to a higher-rated, higher-priced offeror(s) where the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs the price difference. To arrive at a best value decision, an integrated assessment between all non-cost/non-price evaluation factors and price will be conducted.

Phase 1 of the selection process includes the receipt of offers from all interested firms eligible to receive an award set-aside exclusively for Service Disabled Veteran Owned Small Business (SDVOSB) concerns. NO PRICING INFORMATION SHALL BE SUBMITTED DURING THIS PHASE 1 PROCESS. The Phase 1 evaluation will consist of a review and evaluation of each offer against the Phase 1 evaluation factors. Thereafter, proposals shall be ranked and the three (3) most highly rated offers shall be selected to participate in the Phase 2 of this process. All offers not selected to participate in Phase 2 shall be notified that no further consideration of their proposal will be given.

The Phase 2 evaluation process will exist amongst the three (3) most highly rated offers selected from Phase 1. The Phase 2 proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. The Phase 2 evaluation process will consist of an in- depth review of an offeror’s technical approach, as well as an examination of the offeror’s response to each evaluation criteria as compared to the solicitation requirements. In the final selection, proposals will be ranked based on an offeror’s demonstration of technical understanding by the thoroughness, soundness, comprehensiveness and price reasonableness of its technical approach.

EVALUATION FACTORS

1. Design Build Solicitation This project will be solicited as a firm fixed price best value contract. The solicitation will be conducted as a two-phase design / build in accordance with FAR 36.3. The A/E and construction contractor team shall be required to submit information in two phases.

A. Under Phase I of the solicitation the contractor Design-Build Team shall be required to submit detailed information on the following as explained later in the solicitation:

a) Technical approach

b) Technical competence

c) Past performance The factors are of equal weight of importance, and an overall rating shall be assigned.

The following information/documentation is required as part of the offeror’s Phase I proposal:

SUBMISSION REQUIREMENTS for Phase I: Interested firms having the capabilities to perform this work shall submit one (1) hard copy along with one (1) electronic (CD) copy. Submissions by electronic means i.e. e-mail are NOT permitted. Additionally, the submission shall include an insert detailing the following information:

1. Dun & Bradstreet Number

2. Tax ID Number

3. The e-mail address and phone number of the Primary Point of Contact

4. A printed copy of the firm’s VetBiz Registry

5. A printed copy of the firm’s SAM Registry

6. Certification of OSHA and EPA violations

7. EMR Rating

8. VETS 4212 filing

9. Contractor shall provide detailed information for each of the following factors that the Government will evaluate. Information shall be presented in a manner that highlights your firm’s capabilities in meeting the specific areas that are listed under each evaluation factor. Detailed information of Phase I:

a) Technical Approach – provide design and construction approach; roles and responsibilities; quality control policies and standards; scheduling methodology; and considerations for fast tracking.

b) Specialized Experience and Technical Competence to include general renovations; number and duties of proposed staff: addressing function, responsibilities and authorities of key personnel designing and constructing to signage and wayfinding design and installation.

c) Past Performance of at least three but no more than five projects similar in size and scope.

This information will then be evaluated, and the Government shall select the three most highly qualified offerors. The Contracting Officer will then issue a Request For Proposal to the three most highly qualified offerors to provide the information per Phase II of the solicitation. All questions are to be sent to the attention of Elizabeth.Morin3@va.gov.

2. Phase I Rating Guidance:

There are three (3) non-priced evaluation factors for Phase I. There are two (2) technical and one past performance. Each factor will receive a rating with an overall total rating established for Phase I.

Phase I Evaluation Factors The factors are of equal weight of importance

1) Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The offeror shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction. Offeror shall also provide adequate detail on the offeror’s policy about Quality Control (QC) and how the offeror intends to achieve this standard on the project. The offeror is to provide the scheduling methodology and demonstrate an understanding of its limitation and success. The offeror shall also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents.

2) Technical Competence:

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills like those anticipated for this contract. This includes design of signage using Veterans Affairs criteria from the VHA Technical Information Library, wayfinding studies with relation to a hospital environment, installation of signage, electrical, carpentry, and finish repair. This factor also evaluates offeror’s number of personnel and the duties of proposed technical staff to determine if offeror can manage projects within the area of consideration without significant difficulty. Offeror should adequately address functions, responsibilities and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration and in-house trade capabilities. Offeror shall provide a minimum of three (3) project examples of the type that best represents the proposed Coatesville VA Medical Center Replace Interior Signage.

3) Past Performance The Past Performance proposal evaluation will consider such things as an offeror's business practices, quality, customer relationship, and ability to successfully perform as proposed and other considerations considering currency, relevancy, sources, context, and trends. Past Performance includes current on-going (present) performance.

To conduct the performance risk assessment, the Government may use data provided by the offeror, and data obtained from other sources. An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. These ratings may have the same weight as the ratings of the proposing company. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated” Neutral” in Past Performance, may not represent the most advantageous proposal to the Government. For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2015 may have greater importance than performance information for work occurring during 2010.

In assessing relevancy, the Government may evaluate an offeror's references for similarity of the construction methods to the scope of this solicitation, (multi-discipline or specialized area), scope/type of contracts/projects, cost magnitude of projects as it relates to price. Performance on managing multiple multi-disciplined projects at one time may also be considered.

PHASE 1 EVALUATION FACTORS

Offerors shall be evaluated according to the following evaluation factors for Phase 1:

1. Technical Approach: Technical approach to performing the work as outlined in the Scope of Work.

2. Technical Competence: Specialized experience of the A/E in designing similarly scoped projects.

3. Past Performance: Experience of contractor team in performing the installation of signage and wayfinding systems in healthcare facilities.

Phase 1-The Phase 1 evaluation will result in the selection of the three (3) most highly rated offers for participation and proposal submission in the Phase 2 process. During the Phase 1 evaluation process, only technical evaluation factors will be considered. No consideration of pricing will occur during this phase. The evaluation factors under consideration for Phase 1 are listed below, and will be evaluated as Excellent, Good, Satisfactory, Marginal and Unsatisfactory.

Factor 1: Technical Approach a.) Offerors shall provide a written narrative approach proposed to accomplish the statement of work. Discussion of the technical approach shall contain explanations of proposed approaches to performing and accomplishing the work.

b.) Include as part of the narrative a statement of any problems anticipated in accomplishing the work and an evaluation of the various methods considered for resolving the problems/difficulties c.) Include a proposed project plan which outlines the work to be accomplished to include a start/completion schedule.

d.) Offeror shall include the extent of anticipated subcontracting together with a list of work to be subcontracted.

Factor 2: Technical Competence Offeror shall describe their specialized experience and technical competence of key personnel proposed for this project to include both Design and Construction Period services. Offerors shall also describe the resources that will be applied to this project and describe the unique capability they offer to the VA. Offer shall describe the areas of work that will be subcontracted to specialty contractors.

Factor 3: Past Performance Offerors shall describe a minimum of three (3) and a maximum of five (5) completed Design/Build projects within the past 5 years. The projects listed under this factor shall be similar in scope and complexity as the subject project (Replace Interior Signage). Information listed under this factor must be completed projects. Projects listed under this factor that are not completed will seriously affect the rating of the offer. The following format must be followed in providing Previous Experience/Past Performance information:

a. Government Agency/Company which awarded contract to offeror

b. Contract Number

c. Complete Description of Contract Scope

d. Total Dollar Value Performance Period

e. Place of Performance

f. Contracting Officer/Procurement Official

a. Name

b. Email

c. Phone Number

d. Address

When combined all non-cost/non-price evaluation factors are significantly more important than price and may be used as a tradeoff for a higher rated higher priced technical proposal.

PHASE 2 EVALUATION FACTORS

Technical proposals for Phase 2 shall be evaluated according to the following evaluation factors:

1. Schematic design concept.

2. Proposed technical solution.

3. Ability to complete all design services within 60 days of receipt of Notice to Proceed and complete all construction activities within 120 days of design approval.

4. Past work in a hospital setting (show at least two previous projects in a hospital setting with references).

Phase 2- The Phase II proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. Evaluators will initially be provided for only the technical proposal of the offerors selected for participation in Phase 2. Following completion of the technical evaluation, the SSEB will be provided pricing information for further consideration. An integrated assessment of design concept/proposed technical solution, construction management, key personnel, capability to perform and price will be conducted, and the results ranked. A trade-off may occur, if the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs a higher price.

The “Best Value” is the most advantageous offer, design concept/proposed technical solutions, construction management, key personnel, capability to perform and price considered and consistent with the Government's stated importance of evaluation criteria.

The Phase 2 evaluation factors are:

Factor 1: Design Concepts/Proposed Technical Solutions

a. Offerors shall provide a detailed approach proposed to accomplish the statement of work. Discussion of the technical approach shall contain explanations of proposed approaches to performing and accomplishing the work including communications, quality control, cost controls, review/oversights, inspections, safety and infection control.

b. Discuss in detail problems anticipated in accomplishing the work and an evaluation of the various methods considered for resolving the problems/difficulties

c. Include a proposed project plan which outlines the work to be accomplished to include a start/completion schedule, based on a Notice to Proceed date. Offeror shall submit a complete schedule that will include the design period through construction period services.

d. Offeror shall include the extent of anticipated subcontracting together with a list of work to be subcontracted.

e. The offeror shall submit conceptual drawings, renderings, product data sheets, one-line diagrams, etc.

Factor 2: Construction Management

0. Sub-factor: Coordination of Contract Work Provide and describe where your company engaged in special coordination (involving multiple trades) of installation timeliness so as not to interrupt services or operations of facilities, including required overnight or evening installation.

Information listed under this factor must show completed projects of this magnitude. In addition to the previously stated information for this factor, the following information must be provided with your response to this factor:

1. Government Agency/Company which awarded contract to offeror

2. Contract Number

3. Complete Description of Contract Scope

4. Total Dollar Value

5. Performance Period

6. Place of Performance

7. Contracting Officer/Procurement Official

i. Name

ii. Email

iii. Phone Number

1. Sub-factor: Quality Control & Risk Assessment Offeror must submit a written plan which demonstrates the ability to:

1. Complete the project and all requirements within the contract terms and conditions.

2. Demonstrates techniques for maintain quality control for workmanship, material, and work progress.

3. Demonstrates in detail office procedures that ensure all contractual requirements will be completed on time and all written documents and records (e.g., certified payrolls, daily logs, submittals, insurance certificates, payments, change orders, supplemental agreements, correspondence, etc.) are easily accessible.

4. Demonstrates techniques for work coordination with Subcontractors. Describe what is in place to monitor performance of Subcontractors and guarantee performance. Describe how contract requirements flow down to the lowest level of Subcontractor.

5. Demonstrates in detail a written Risk Assessment on this project to include an understanding of the site conditions and plans to deal with varying elements and factors affecting the work (e.g, weather, local obstacles, public access and other conditions, inflation, cost of fuel, length of contract performance as it relates to offering a firm-fixed-price without the ability to make inflationary adjustments). The Risk Assessment shall include what contingencies are being anticipated and what plans are proposed to address them.

1. Sub-factor: Safety Procedures Offeror must submit a complete Safety & Infection Control Plan which describes the following:

1. Methods to be used to ensure that an OSHA certified Competent Person will maintain a presence at the work site whenever work is being done

2. Methods to be used to ensure that supervisors have the 30-hour OSHA training and all workers shall have received the required minimum 10-hour OSHA training

3. Measures to be taken to protect VA Patients, Personnel, Visitors, and the General Public under this contract. The new VHA construction safety specification is to be included in to the design for construction related activities.

4. Measures to be taken to provide security to the construction area to protect from theft and vandalism, and unauthorized entry.

5. Their continuing education program(s) for personnel assigned to perform services under this contract.

6. Their current insurance Experience Modification Rate and discuss their experience with on-the-job injuries during the last two calendar years.

7. Knowledge of and experience with the American Society of Healthcare Engineer’s (ASHE) Healthcare Contractor Certification Program.

8. Familiarity with Healthcare Construction, along with applicable JCAHO standards, ABAAS regulations, AIA guidelines, ASHRAE guidelines, EPA IAQ guidelines, and CDC guidelines.

Factor 3: Must demonstrate the ability to complete the project within 180 calendar days from Notice to Proceed.

Provide a schedule to meet the criteria of all design services within 60 days of receipt of Notice to Proceed and all construction activities to proceed after approval of drawings and submittals and completed within 120 days.

Coatesville Veterans Affairs Medical Center (CVAMC) Design / Build Replace Interior Signage, Project No. 542-19-201

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bid materials consisting of drawings, specifications and contract forms may be obtained by qualified General (Prime) Contractors interested in submitting bid directly to the Department of Veterans Affairs through download from FBO.gov.

(b) A Bid Guarantee is required in an amount not less than 20 percent of the proposal price. Failure to furnish the required Bid Guarantee in the proper form and amount, by the time and date proposals are due, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. (Refer to FAR 52.228-1)

(c) The offeror to whom award is made will be required to furnish a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions.

(d) In accordance with FAR 52.228-5, Insurance, Work on Government Installation, proof of liability insurance is required within ten (10) days after award of the contract for this project in the form of a certificate.

(e) Site Visit Information, See FAR 52.236-27

(f) Subcontractors, material firms and other interested in preparing sub-bids may obtain a list of Prime Contractors from www.FBO.GOV via Interested Vendors Section.

36C24419R0060

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

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