36C24418Q9495-001.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-18-AP-0739

1. Contracting Activity: Department of Veterans Affairs, VISN 04, NCO4, 562 Erie VA Medical Center, 562-18-3-712-0043

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Erie VA (562) is constructing a new Dental Clinic to provide a modern facility to better serve Veteran medical needs. This contract is for the purchase, delivery and installation of Planmeca name brand intraoral and 3D panoramic imaging equipment for 5 new dental operatories and panoramic exam room on the third floor of the new Dental Clinic site located at 135 East 38 Street, Erie PA, 16504. The estimated value of the proposed action is

This procurement is for the purchase, delivery and installation of one Planmeca brand name (1) 3D panoramic dental x-ray machine with accessories and software and five (5) Planeca brand name ProX intraoral dental x-ray machines with accessories and software for the Erie VAMC.

1. PMMID � SP MID Pan w/ 3D Sensor & SP, no pan sensor. (Includes 3D Imaging PC and RECO Server for 3D reconstruction not data storage (monitor not included), Planmeca Romexis (V4.6.1) 3D &2D Software with 5 concurrent user licenses, and Romexis Implant Library) 1 EA

2. FE004174 PlanMeca CALM 1 EA

3. FE000370 DICOM Software License 1 EA

4. INSTALL3D PLANMECA 3D Installation and calibration 1 EA

5. ONSITE TRAINING Full day of onsite Advanced Imaging Training w/CE credits 1 EA

6. PROX-80 ProX with Single Stud Mount and 80� arm 5 EA

7. 0006001012 Round Cone 30cm (12 in cone extension) 5 EA

8. 0010031749-KB ProX Dual Stud Plate with side covers for the wall mounted ProX's, 5EA

9. FE003793ETH-K PLANMECA ProSensor Set with Sensor Size 2 to include Romexis 2D Site Licenses 5 EA

10. FE003796 PLANMECA ProSensor HD Size 1 with 3ft Cable 1 EA

11. INSTALLION PLANMECA Intra Oral X-ray with Digital Sensors Ins, includes physical installation of Planmeca equipment to prepared site based on pre-installation instructions provided. 5 EA

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The brand name Planmeca ProMax 3D Mid CBCT unit X-ray (Panoramic) and Planmeca ProX Intra-oral X-ray Units have unique qualifications that are being requested. The equipment will be able to maintain current patient images and patient records currently being utilized in the Erie VAMC�s Dental Clinic. Loss of this continuity of care with existing patient images would cause significant delays in patient care, increased costs due to the need for repeat x-rays and patient safety concerns. At the present time, the staff in the Erie VAMC�s dental clinic is already trained and proficient in the use of this brand of equipment. Use of this specific equipment would also significantly decrease the training requirements, costs, and assure a smooth transition for patient care services.

Additionally, if the Erie VAMC would pursue other brands, staff education will need to be conducted and re-educating of staff would prevent a smooth transition thus creating a significant impact on patient care. Continuity and familiarity for these units are necessary to continue to provide uninterrupted patient care. While there are other brands of imaging equipment similar to Planmeca, utilities have already been installed in the new clinic area and casework specific to this equipment size has already been planned. Any changes to the clinic area or installed utilities would be at an unnecessary additional cost to the government at this time.

4. Description of market research conducted and results or statement why it was not conducted:

Planmeca, a large business, provides the requested items. Federal Procurement Data System research indicates that Planmerica has recently worked through 3 Service Disabled Veteran Owned Small Business vendors.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3.

See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Amanda L. Saunders Contracting Officer

NCO4

Chief NCO4