36C24418B0529-107.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 95

36C24418B0529 X 06-27-2018

646-13-105

00244

Department of Veterans Affairs Network Contracting Office 4

See attached delivery schedule

BILL MATELAN 412-822-3769

THIS SOLICITATION IS FOR PROJECT # 646-13-105, "MASTER WAYFINDING", at the Veterans Affairs Pittsburgh Healthcare Systen (VAPHS) University Drive C, Pittsburgh PA 15206 and 1010 Delafield Road Pittsburgh PA 15215.

This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) THE NAICS FOR THIS PROCUREMENT IS 236220 AND THE SMALL BUSINESS SIZE STANDARD IS $33.5 MILLION The Magnitude of Construction $1,000,000 to $5,000,000 Award will be made (in accordance with FAR 9.104 “STANDARDS”) to that responsible bidder whose bid, conforming to the invitation for bids, is determined to be technically acceptable and which represents the best value tothe Government considering only price and the price-related factors included in the invitation

This work is to be performed in accordance with the specifications and drawings developed by the architect, Wayfinding Associates LLC, which are attached to and made part of this solicitation.

REFER TO PAGES 9 AND 44 FOR INFORMATION REGARDING THE PRE-BID SITE VISIT

The Contractor shall be responsible for the correct title classification of their workers and compliance with all applicable wage rates

ALL BIDS MUST BE RECEIVED NO LATER THAN 12:00 noon on July 30, 2018, when a public bid opening will be held in Conference Room 2A255 at VAPHS 1010 Delafield Road, Pittsburgh, PA 15215. Bids may be delivered in person or sent via USPS or a delivery service to: WILLIAM MATELAN / VAPHS / 1010 DELAFIELD ROAD / PITTSBURGH PA 15235 ANY BIDS RECEIVED AFTER THE TIME SPECIFIED WILL BE CONSIDERED NONCOMPLIANT AND INVALID

FAXED AND/OR EMAILED BIDS WILL NOT BE ACCEPTED

10 540

X X 52.211-10

X 5

0 12:00 NOON

07-30-2018

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

ENTER PRICING AND AMENDMENT ACKNOWLEDGMENTS ON THE BID

SCHEDULE - PAGE 5 OF THIS SOLICITATION

00244

Network Contracting Office 4

Austin Payment Center

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.1 52.216-1 TYPE OF CONTRACT (APR 1984)

A.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

A.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

A.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY

2014)

A.5 52.228-1 BID GUARANTEE (SEP 1996)

A.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

A.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

A.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

A.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

A.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

A.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

A.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

A.13 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

4.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (JUL 2013)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

4.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.11 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008)

4.12 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

4.13 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

4.15 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (JUL 2002)

4.16 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (JUL 2002) ALTERNATE I

4.17 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)

4.18 VAAR 852.236-76 CORRESPONDENCE (APR 1984)

4.19 VAAR 852.236-77 REFERENCE TO "STANDARDS" (JUL 2002)

4.20 VAAR 852.236-78 GOVERNMENT SUPERVISION (APR 1984)

4.21 VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL (APR 1984)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 1984)

4.23 VAAR 852.236-83 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(INCLUDING NAS) (JUL 2002)

ADDITIONAL REQUIREMENTS FOR BAR CHART SCHEDULE

4.24 VAAR 852.236-85 SUPPLEMENTARY LABOR STANDARDS PROVISIONS (APR 1984)

4.25 VAAR 852.236-86 WORKER'S COMPENSATION (JAN 2008)

4.26 VAAR 852.236-87 ACCIDENT PREVENTION (SEP 1993)

4.27 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.28 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.29 VAAR 852.236-91 SPECIAL NOTES (JUL 2002)

4.30 VAAR 852.246-74 SPECIAL WARRANTIES (JAN 2008)

4.31 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

4.32 IT CONTRACT SECURITY

BID SCHEDULE

The Government intends to award a firm, fixed-price contract to the responsive / responsible offeror who submits the lowest offer for BID ITEM 1 / BASE BID.

In the event that adequate funding is not available for the Base Bid, award will be made on BID ITEM 2 / BID ALTERNATE 1 or BID ITEM 3/BID ALTERNATE 2 or BID ITEM 4 / BID ALTERNATE 3, depending on available funding.

BID ITEM 1 / BASE BID: (as described in Specification section 01 00 00 / 1.3 / A)

Provide complete signage system including support and anchor components, consistent with the Drawings, Project Manual and all references listed. Provide electrical power and data circuits to any and all illuminated signs. Provide data circuits to smart signs. Remove all existing signs replaced by the associated new signs. All work is to be performed in accordance with the Drawings and Specifications as prepared by the architect, Wayfinding Associates LLC.

AMOUNT OF BID (NUMERICAL):

AMOUNT OF BID (WRITTEN):

ACKNOWLEDGEMENT OF AMENDMENTS: / / /

BID ITEM 2 / BID ALTERNATE 1:

Contractor shall perform all work as described in Bid Item 1 (Base Bid) except:

Delete all work associated with Buildings HZ-32 / HZ-52 / HZ-53 at Heinz Campus

AMOUNT OF BID (NUMERICAL):

AMOUNT OF BID (WRITTEN):

BID ITEM 3/ BID ALTERNATE 2:

Contractor shall perform all work as described in Bid Item 2 except:

1. Use Aluminum Skirt Bases instead of Aluminum Skirt Bases at University Drive for sign types:

UX-i3, UX-iW1, UX-iW2, UX-iW3, UX-W1, UX-W3, UX-W4

2. Use Aluminum Skirt Bases instead of Aluminum Skirt Bases at Heinz for sign types:

HX-i1, HX-i3, HX-i3n, HX-W1, HX-W2, HX-W3

BID ITEM 4/ BID ALTERNATE 3:

Contractor shall perform all work as described in Bid Item 3 except:

1. Delete all work associated with and located in the following buildings at HZ campus:

HZ-63 / HZ-64 / HZ-65 / HZ-66 / HZ-67 / HZ-68 / HZ-69

2. Delete the following from Building 71 at Heinz:

ROOM SIGNS ONLY: Primary room ID, Patient room ID, Patient bed sign, Room sign with indicator (References sign types: i3, i5, i5.1, i8, i9, i10).

BID ITEM 5 / BID ALTERNATE 4:

Contractor shall perform all work as described in Bid Item 4 except:

1. Delete all work associated with Unit “C” signs 115 through 119 (inclusive) on the Ground floor South area of Building 50 at HZ

2. Delete all work associated with “CODE & LIFE SAFETY ”sign types L2 through L10 (inclusive) / N2 / N3 / N4 / N7 / N7v / N8 / N15 / R1 through R10 (inclusive)

COMPANY NAME:

CONTRACTORS SIGNATURE & DATE: _________________________________________________

CONTRACTOR’S PRINTED NAME:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS

TRAINING

All employees of the general Contractor and Subcontractors shall have the 10-hour OSHA certified construction safety course. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for review and approval prior to any work being performed. There shall be no exceptions to this requirement.

FAILURE TO PRESENT THE PROPER TRAINING DOCUMENTATION UPON THE CONTRACTING

OFFICER’S/COR’S REQUEST WILL RESULT IN THE INDIVIDUAL BEING REMOVED FROM THE JOB; THE

INDIVIDUAL MAY ONLY RETURN AFTER THE PROPOER DOCUMENTATION HAS BEEN PROVIDED.

THERE SHALL BE NO EXCEPTIONS TO THIS REQUIREMENT.

TB TESTING

It is the responsibility of the Contractor to provide TB training annually and a TWO-STEP PPD test annually for all personnel providing services at the VA Medical Center. Proof of TB testing showing a negative indication of TB must be provided to the CO/COR before work may begin.

FAILURE TO PRESENT THE PROPER TRAINING DOCUMENTATION WILL RESULT IN THE INDIVIDUAL

BEING REMOVED FROM THE JOB; THE INDIVIDUAL MAY ONLY RETURN AFTER THE PROPER

DOCUMENTATION HAS BEEN PROVIDED. THERE SHALL BE NO EXCEPTIONS TO THIS REQUIREMENT.

DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above may result in a determination of “Non-Responsibility” for the bidder/offeror. This requirement is applicable to all subcontracting tiers, and prospective prime Contractors are responsible for determining the responsibility of their prospective Subcontractors.

POST AWARD - SUBCONTRACTOR SAFETY AND ENVIRONMENTAL VIOLATIONS & EMR

This directive is applicable to prime contractors and all subcontracting tiers. IAW FAR 9.104-4 Subcontractor Responsibility Matters, prospective contractors are responsible for determining the responsibility of their prospective subcontractors. After award, prime contractors are responsible for ensuring subcontractors have no more than three (3) serious, one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years and EMR equal to or less than 1.0.

PRIVACY AND CONFIDENTIALITY

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information maybe overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this agreement or its attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of the privacy and confidential should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

KEYS

All keys provided the Contractor or any Subcontractor for use during the project shall be returned to the COR at completion of the work or upon request. No keys shall be reproduced by the Contractor or any Subcontractor. There shall be a charge for each key that is lost or not returned to the COR.

CONTRACTOR NORMAL WORK HOURS

The Contractor work hours are from 7:00 am to 4:30 pm, Monday through Friday, excluding federal holidays. Federal holidays that fall on a non-work day –Saturday or Sunday—the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The Contractor may request authorization from the Contracting Officer to work an alternate schedule and/or on holidays. This project may require the Contractor to work other than “normal work hours”. Any work done during “other than normal” work hours shall be done at no additional cost to the Government. However, the Contracting Officer reserves the right to deny or authorize the Contractor’s request at his or her discretion considering the best interest of the Government. All federal holidays are observed as non -work days.

Federal holidays can be found on the following web site: www.opm.gov/operating_status_schedules/fedhol/2012.asp.

REFER TO SPEC SECTION 01 01 10 / 2.0 / B FOR WORKING HOURS SPECIFIC TO THIS PROJECT.

MEETING MINUTES:

The construction contractor shall be responsible for taking complete and accurate minutes of each and every meeting at which a representative of the project design firm is not present. The minutes shall be submitted to the COR and/or the CO for review. The minutes shall become official only after being approved by the COR and/or the CO.

SITE SUPERVISOR:

The Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The superintendent shall be a direct employee of the contracting company to which the project is awarded and may not be a subcontractor or employee of any subcontractor. The superintendent must be on site during all normal working hours and/or whenever employees from the contractor and/or any subcontractor are on site. If the supervisor should not be present and on site when anyone is working, the COR will instruct all personnel to stop working and leave the site immediately and to not return until the superintendent is back onsite. Any production time lost because of the lack of a supervisor will the responsibility of the contractor and will incur no additional cost to the VA. If the Contracting Officer determines, at any time during performance of this contract, that the actions and/or performance of the site superintendent does not meet the standards of the VA, the COR, and/or the CO, it shall be the contracting officer’s sole decision and at his sole discretion to require the Contractor to replace the current site superintendent with one who is “satisfactory to the Contracting Officer”.

The following information must be included with the offeror’s bid package:

1. Duns & Bradstreet Number

2. Tax ID Number

3. Copy of the firm's Registration on www.vip.vetbiz.gov

4. Experience Modification Rate (EMR) Certification from Insurance Company and OSHA/EPA violation Information

5. Bid Sheet

NOTICE OF PRE-BID SITE VISIT

Interested Contractors are highly encouraged to attend the pre-proposal site visit which will be held on TUESDAY

JULY 10, 2018 at 11:00 AM at the VA Pittsburgh Healthcare System / University Drive C / Pittsburgh PA 15240

/ Conference Room AN220 / ground floor in building one..

Interested parties are requested to submit questions and requests for clarification via email to the Contracting Officer no later than COB on JULY 16, 2018. All responses will be posted as an amendment to the solicitation and shall become part of the solicitation and any resulting contract

NOTICE OF PUBLIC BID OPENING

A public bid opening will be held on July 30, 2018 at 12:00 noon in Conference Room 2A255 at VAPHS / 1010 Delafield Road / Pittsburgh PA 15215. ALL BIDS ARE DUE NO LATER THAN THIS TIME.

REMOVAL OF SECTIONS AT TIME OF AWARD

Instructions, Conditions and Other Statements to Bidders/Offers; and Representations and Certifications will be removed as a result of an award, but will be deemed to be incorporated by reference in that award.

FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

All requests by any offeror regarding the meaning or interpretation of the solicitation; proposals; drawings; specifications;

etc. must be requested in writing via email and received by the Contracting Officer no later than seven working days before the closing date of the solicitation so that the requested information may be posted to http://www.fbo.gov for the benefit of all potential bidders.

REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT RATING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractors past performance on all construction contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor Performance Assessment Rating System (CPARS) which is maintained by the Naval Sea Systems Command (NAVSEA). The CPARS database information is shared with the Federal Awardee Performance and Integrity Information System (FAPIIS) database, which is available to all Federal agencies.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with the NAVSEA CPARS database at the following web address: http://www.cpars.gov/cparsmain.htm Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and reassign the report to the VA contracting officer.

Failure to have a current registration with the NAVSEA CPARS database, or to reassign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE (EMR)

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one

(1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder's insurance company and be furnished on the insurance carrier's letterhead.

Self-insured Contractors or other Contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self- insured Contractors or other Contractors that cannot provide EMR rating on insurance letterhead from the state of PA shall obtain their EMR rating from their state run worker's compensation insurance rating bureau.

The “Contractor Pre-Award OSHA Evaluation Form” (included in this section) must be completed and returned with all bids.

THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPYING WITH SUBMISSION OF ALL FORMS

REQUIRED BY VAPHS FOR THE DURATION OF THE PROJECT.

COMPLETE & SUBMIT WITH BID

Contractor Pre-Award OSHA Evaluation Form

Company Name:

Address:

Telephone:

Email:

Contact:

1. Utilizing your OSHA 300 Forms, please complete the following information:

Category 2014 2015 2016 2017

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the Contractor.)

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

2. Provide your six-digit North American Industrial Classification System (NAICS) Code for this acquisition:

3. Who administers your company’s Safety and Health Program?

4. Company’s Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR of greater than 1.0 disqualifies the Contractor):

Signature:

Date:

Printed Name and Title:

VA Pittsburgh Healthcare System (VAPHS) Medical Center Requirements

1.0 GENERAL INTENTION:

A. This section pertains to station policy for construction projects performed at the VA Pittsburgh Health Care

System. Safety and health concerns are taken seriously. Both our staff and yours are expected to strictly adhere to the regulations and requirements. This is exceedingly important, since we must be primarily concerned for the safety of our patients. In this regard, OSHA Standards may protect worker safety and health, but they have minimal benefit for protecting the safety and health of our patients, due primarily to their differing medical conditions. Review this information as orientation with your personnel performing work on site is a condition of this contract. Where the requirements as outlined in this and other specification sections are differing, the more stringent and beneficial to the VA Pittsburgh Healthcare System shall apply.

2.0 REQUIREMENTS

A. Security

1. Secure all construction areas, especially mechanical and electrical rooms against entry of unauthorized individuals including patients.

2. Notify the COR for permission to work after hours and weekends. Standard work hours for the medical center are Monday – Friday, 7:00 a.m. to 4:30 p.m.

3. All contractors will wear and display VA contractor badges provided by the VA Police Department.

4. Only a limited number of keys will be issued to the contractor.

5. If the Contractor loses a key, all areas that are required to be keyed for the security of the medical center , will be re-keyed at the Contractor's expense at a charge of $50 per key and $50 per change. Any and all new keys required to be issued for security of the medical center will be completed at the Contractor's expense.

6. Ensure all doors leading to and from the construction areas are locked at all times to prevent access to the area from unauthorized persons.

7. The COR is responsible for ensuring that all Contractors comply with physical security policies. COR will ensure contractor gets required security badge. A compliant ID badge must be worn by Contractors at all times while on VA premises.

8. Contractor may not have access to the VA network or any VA sensitive information under this contract.

9. All Contractor and subcontractors employees s must receive Privacy training annually using one of the following methods:

a) Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in Talent Management System (TMS).

b) Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

c) Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

B. Patient Privacy

1. Before entering a patient care room, receive permission and instructions from the nurse in charge. Respect the privacy of all patients. Remember, the patients at VAPHS are veterans who have served to protect our country.

C. General Safety

1. Follow all federal, state and local safety and health regulations.

2. Maintain safety in the construction site/area in accordance with the provisions of the contract, which includes the OSHA Regulations, National Electrical Codes. NFPA 70, National Electric Code and NFPA 101, Life Safety Code. Work in a safe manner and take all proper precautions while performing your work. Extra precautions shall be taken when working around persons occupying the building during construction.

3. Provide Personal Preventive Equipment (PPE) for your employees.

4. Post appropriate signs in specific hazardous areas. Contractor to post construction warning signs at each entrance to area.

5. Keep tools, ladders, etc. away from patients to prevent injuries.

6. For Tuberculosis - Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction). Contractor is required to annual certify all Contractors working on VAPHS have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working at VAPHS. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met. Provide evidence to respective COR.

7. For Influenza - Per VHA Directive 1192, all Contractors working at VAPHS are required to show documentation of annual seasonal Influenza vaccination. Provide evidence to respective COR.

D. Security and Privacy Requirements

1. The COR is responsible for ensuring that all Contractors comply with physical security policies. COR will ensure Contractor gets required security badge. A compliant ID badge must be worn by Contractors at all times while on VA premises.

2. Contractor may not have access to the VA network or any VA sensitive information under this contract.

3. All Contractors must receive Privacy training annually using one of the following methods:

a) Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in Talent Management System (TMS).

b) Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

c) Training must be completed prior to the performance of the contract and annually thereafter.

Proof of training completion must be verified and tracked by the COR.

E. Safety Inspections:

1. The professional Occupational Safety & Health staff at this facility will perform Safety inspections of all contract operations. Written reports of unsafe practices or conditions will be reported to the Contracting Officers Representative (COR) and Contracting Officer for immediate attention and resolution.

2. VAPHS inspectors will perform continuous inspections of the work site in accordance with contract requirements. All deficiencies noted by the VAPHS inspectors will be reported to COR for contractor correction.

3. Review of the Contract Workers Safety Information (Attachment A) as well as any other location-specific information which should be disseminated to all contractor personnel who will work onsite.

F. Fire Alarms:

1. The fire alarm system connects all buildings at this facility, and is activated by various heat, duct, manual pull stations, and smoke sensors. Manual pull stations are provided at each entrance. Please survey the area in which you are working to locate the manual pull stations.

2. If in the event of a fire alarm sounding, staff to remain in their area, unless medical center personnel (Safety, Nursing or Engineering) instructs otherwise or unless a fire situation is in your area, in which case you should immediately evacuate.

3. Any work involving the fire protection systems will require written permission to proceed from the COR.

Do not tamper with or otherwise disturb any fire alarm system components without prior written permission.

G. Hazardous Materials:

1. Many of the operations may involve the use of hazardous materials. Prior to bringing hazardous materials on site, all Material Safety Data Sheets will be submitted through the COR for evaluation by the facilities Industrial Hygienist/Safety Representative.

2. Storage of hazardous materials within buildings will be minimal with only enough on hand to perform daily work tasks. Flammable materials will either be removed from buildings at the end of the work shift or stored in approved flammable storage containers.

3. Care must be taken to assure adequate ventilation to remove vapors of hazardous materials in use. Many of the patients being cared for in the facility are susceptible to environmental contaminants, even when odors seem minimal. Isolate those areas where vapors are produced and ventilate to the most extent possible to reduce the number of complaints.

4. When chemicals become odorous, the COR and Safety Office should be contacted immediately, i.e., adhesive remover used to remove glue, so employees in adjacent areas can be notified.

H. Airborne Dust Control During Construction:

1. In order to protect patients, visitors, staff, and contractors from safety and health hazards associated with construction activities, this policy is established for the VA Pittsburgh Healthcare System (VAPHS) and for all VAPHS-affiliated/owned/leased property where construction activities are undertaken.

2. Generation of dust is of major concern within the medical center. Where operations involve the generation of dust, all efforts will be directed at eliminating airborne generated dust associated with construction.

3. The Infection Control staff will work to assist the COR in identifying and specifying all infectious control requirements that will be in effect and required during the construction activities. This includes completion of an anticipated Infection Control Risk Assessment (ICRA) permit. ICRA permit must be signed by all parties and posted at each entrance to the construction site before any work can commence.

4. Contractor is required to have a permanent manometer installed at the entrance of each construction site to validate to VAPHS and contractor that the ICRA is maintain negative pressure from the medical center.

5. All employees of contractor and subcontractors are required to have Infection Control Risk Assessment (ICRA) 8-hour Certification Class. The ICRA 8-hour course is an awareness training class covering basic procedures and policies to reduce infection contamination, communication and documentation necessary for the topic and the various responsibilities to ensure facility construction meets the organization’s contamination protocols. Contractor will submit these certificates of compliance within 30 days of project commencement for each employee and employee of all subcontractors.

6. Contractor and subcontractors that are building the infection control barriers must have an ICRA 24-hour certificate course. The ICRA 24-hour course is a best practices class covering the proper methods to erect, maintain and dismantle ICRA barriers. Contractor to submit employee compliance to COR before any Infection Control barrier is built or within 30 days of project commencement (whichever is first).

7. No plastic will be used in separating construction area from Medical Center.

8. The Infection Control staff will work to assist the COR in identifying and specifying all infectious control requirements that will be in effect and required during the construction activities. This includes completion of an anticipated Infection Control Risk Assessment (ICRA) permit.

9. Pre-Construction. A meeting of the COR, safety, infection control, contractor (including sub-contractors), and other identified parties performing the construction activities must be held prior to beginning of any work (or work phase) onsite. This meeting will be held to review the construction activity plans and how they address the concerns identified during the development of the construction project and contract documents. Pre-Construction meetings will be held once for small projects or projects involving only one phase as well as more than once for projects employing multiple phases of work. General items for discussion during the Pre-Construction meeting(s) are identified on the Pre- Construction Meeting Checklist (Attachment B). The meeting will also discuss the following information at a minimum as well as ensure that everyone present is familiar with their role in keeping the medical center safe:

a) Identification of the contractor site superintendent who works for the prime contractor. Provide evidence of superintendent’s OSHA 30 hour certification prior to work commencement. OSHA 10 certification required for all staff of contractor and subcontractors. Provide evidence of certificate to COR prior to work commencement

b) Identification of the contractor’s Site Safety and Health Officer (SSHO) and all other project competent person(s) (CP) as defined in VA Master Specification 01 35 26 and 29 CFR 1926.

c) Identification of current applicable local, state, and federal safety and environmental regulations that are in effect and applicable during the construction activities; e.g., Occupational Safety and Health Administration (OSHA), US Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), etc.

d) Identification of current applicable local and national VA safety and environmental regulations.

e) Review of the Contract Workers Safety Information (Attachment A) as well as any other location-specific information which should be disseminated to all contractor personnel who will work onsite.

f) Review of the Pre-Construction Risk Assessment (PCRA) requirements for construction activities and completion of the permit for the project and/or project phase. The general contractor, or in the case of work performed by VA staff the work supervisor, is responsible for identifying all potential construction risks as outlined in the PCRA permit (Attachment C). This effective planning will ensure minimal impact to the medical center.

g) Review of the Infectious Control Risk Assessment (ICRA) policy requirements for construction activities and completion of the permit for the project and/or project phase. The COR/RE/PM in conjunction with the infectious control staff, director or manager of the unit(s) affected, and the contractor are responsible for identifying and reviewing all potential construction risks and requirements as outlined in the ICRA permit (Attachment D).

h) Review of the medical center’s Hot Work Policy and permit process (Attachment E).

i) Review of the medical center’s Confined Space Policy (reference EC-042).

j) Review of the medical center’s Firewall/Smoke Wall Penetration Policy and permit process (reference EC-061).

k) Review of the medical center’s Fire Alarm/Fire Sprinkler Impairment, Utility Outage and Lock- Out/Tag-Out Policies and processes as applicable (reference FMS-007, FMS-014, and FMS-010 respectively).

l) Review of the medical center’s current contract staff credentialing and badging requirements, and what steps must be taken before contract staff are permitted to work onsite (reference FMS-039).

m) Review of the medical center’s current contract staff information safety and security requirements (Attachment F).

n) Review of any additional policies/guidelines as applicable to the contract.

I. Contact with Asbestos Containing Materials:

1. Due to the age of our buildings, many contain asbestos containing materials (ACM). Primary ACM uses in the medical center include floor tile, mastic, and piping and HVAC insulation. The medical center has performed a comprehensive asbestos survey and has identified accessible ACM. Some areas contain damaged asbestos and should not be accessed without prior abatement.

2. The most common type of ACM insulation you may encounter includes thermal system insulation (TSI) and vinyl asbestos tile floor (VAT). ACM TSI is generally covered with a cloth wrap or lagging and the asbestos substrate generally appear white in color. DO NOT SAND, DRILL, GOUGE, OR OTHERWISE DISTURB THIS TYPE OF INSULATION. Contractors disturbing or releasing asbestos containing materials will be liable for all damages and cleanup costs.

3. Where disturbance of asbestos is likely, it has been addressed in the contract for removal. If contact with the presence of asbestos is presented, stop all work in the immediate area and immediately contact the COR and the Industrial Hygienist/Safety Office to make necessary arrangements for removal.

4. In some areas, asbestos insulation has been identified on elbows between fiberglass piping insulation as patching materials among the fiberglass insulation. Fiberglass insulation used in this facility is usually yellow or pink in color, wrapped either by cloth or paper lagging.

5. To protect and ensure all your employees are aware that asbestos containing materials have been used in the construction of this facility, you are required to have them review this section and complete the awareness statement included as Attachment A. Once this documentation has been signed by all employees, forward to the COR for documentation.

6. A complete assessment of asbestos materials and conditions are available for viewing by contacting the COR. Prior to performing work above any ceiling or starting in a new area, consult with the COR concerning existing conditions of ACM.

7. Some of the areas in the facility are identified as restricted areas due to condition of ACM. These are readily labeled. DO NOT ENTER THESE AREAS unless first contacting the COR. Entry requirements to these areas are awareness of the hazards, proper protective clothing (coveralls and respirators), and personal monitoring in accordance with OSHA requirements.

8. Submit contractor asbestos awareness statements for all persons working on the site prior to commencing work.

J. Environmental Protection: (See Environmental Compliance: PG-18-17 at https://www.cfm.va.gov/til/index.asp)

1. It will help to be educated of the seriousness, which the environmental protection requirements of each contract are regarded. Adherence to these requirements is subject to continuing scrutiny from the community and backed by severe penalties, such as fines and incarceration. These environmental requirements will be strictly enforced.

2. No hazardous materials will be disposed of on Government property during and after completion of the project. All waste will be hauled off-site or disposed of in contractor-owned and operated waste removal containers.

3. A copy of all waste manifests for special or hazardous wastes will be forwarded to the COR and the Industrial Hygienist. Environmental requirements will be strictly enforced.

K. Permit Required Confined Spaces:

1. Contractors performing work on this facility will follow all requirements outlined in OSHA Standards for working in confined spaces. There are numerous “permit required” confined spaces on this facility.

These spaces have been identified as a confined space. Some spaces have been posted, but most of them have not due to their configuration.

2. Confined spaces are areas, which are large enough to be entered, have limited egress/exit potential, and are not designed for permanent human occupancy. If you encounter any space, which meets this definition, if it is a suspected confined space, please contact the COR and the Industrial Hygienist/Safety Office for a determination.

3. Contractors performing work in confined spaces are responsible for compliance with all applicable standards and regulations.

L. Housekeeping:

1. Protect patients and VA personnel in occupied areas from the hazards of dust, noise, construction debris and material associated with a construction environment. Keep work area clear, clean and free of loose debris, construction materials and partially installed work which would create a safety hazard or interfere with VA personnel duties and traffic.

2. Wet mop occupied areas clean and remove any accumulation of dust/debris from cutting or drilling from any surface at the end of each workday. Contractor to provide mops and buckets to keep area within their work site clean and areas outside their work site that are affected by traffic from the site.

3. Make every effort to keep dust and noise to a minimum at all times. Take special precautions to protect VA equipment from damage including excessive dust.

4. Maintain clear access to mechanical, electrical devices, equipment and main corridors. This will ensure access to existing systems in the event of an emergency.

5. Clean area of all construction debris and dust upon completion of demolition and/or renovation at the end of each workday.

6. During construction operations, keep existing finishes protected from damage. Cover and protect all carpets during construction. Any carpets or surfaces damaged as a result of construction activities will be replaced by the contractor and at the contractor’s expense.

M. Hot Work Permits:

1. Any hot work operations including cutting, welding, thermal welding, brazing, soldering, grinding, thermal spraying, thawing pipes or any other similar activity, will require a Hot Work Permit to be obtained by the Contractor from the Safety Officer. The Contractor will be responsible for conforming to all Medical Center regulations, policies and procedures concerning Hot Work Permits as outlined below:

a) Prior to the performance of hot work, a request for a Hot Work Permit will be made to the Safety Department. (Attachment E).

b) The COR and a representative from the Safety Office will inspect the area and ensure that the requirements of NFPA 241 and OSHA standards have been satisfied. The Hot Work Permit will be granted and will be posted in the immediate area of the work.

c) The Hot Work Permit will apply only to the location identified on the permit. If additional areas involve hot work, additional permits must be requested.

d) Upon completion of all hot work, the COR will be notified by the responsible individual to perform a re-inspection of the area.

e) Do not use any of the extinguishers in the medical center for standby purpose while conducting hot work. Contractors are required to supply their own Class ABC extinguishers. Medical center extinguishers are only to be used in the event of a fire.

N. Utility Shutdowns

1. Contractor shall submit a request to interrupt any such services to COR, in writing, two weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. This requirement supersedes the General Requirements 01 00 00 Section 1.6 K.2

O. Penetration Permits

1. Contractor to complete Penetration Permit prior to commencement of any penetrations in fire rated construction barriers. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, Fire stopping.

P. Emergency Medical Services: Emergency medical services for stabilization purposes are available for contractors at this facility. For medical emergencies, dial 911 when inside any building at the University Drive and Heinz divisions. Report the nature of the emergency and location. The operator will dispatch in-house personnel or coordinate an outside emergency assistance based on the nature of the emergency.

Q. Use of Government Owned Material and Equipment: Use of Government owned material and equipment is prohibited. This includes flatbeds, etc. for delivery of materials.

R. Superintendent

1. Prime Contractor’s Superintendent must be employed by the Contractor and must have full authority to act for the contractor. (FAR 52.236-6).

2. The prime contractor shall, at Notice to Proceed, designate a single site superintendent who is empowered to act on behalf of the contractor while work is being completed. The site superintendent must be employed by the prime contractor and may not be an employee of a sub-contractor. At all times during the performance of this contract, including at all times when any contractor or sub-contractor staff are on-site, the superintendent shall be onsite to supervise and direct staff work. At all times during the performance of this contract whether staff is onsite working, the Superintendent must be available by telephone. At the commencement of the contract and prior to beginning any construction, the contractor will supply the COR with the name and telephone number for the superintendent.