36C24226Q0045.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

PLACE OF PERFORMANCE

East Orange 385 Tremont Avenue East Orange, NJ

Lyons 151 Knollcroft Road Lyons, NJ

385 East Tremont Ave

East Orange NJ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is set-aside as a 100% Total Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 (other services to building and dwellings – gutter cleaning services), with a small business size standard of $9.0 Million. The FSC/PSC is Z1AA.

The VA New Jersey Healthcare System (VANJHCS) is seeking a FFP – IDIQ service contract to purchase semi-annual cleaning and maintenance of building gutters, downspouts and roof drains, as required. The Contractor shall provide all labor, appropriate equipment, material and tools necessary to perform services as required throughout the VANJHCS.

All quotes shall be sent to Contract Specialist, Tiffany Vazquez-Simon via email at tiffany.vazquez-simon@va.gov. Submission of your response shall be received no later than 12:00PM ET on October 31, 2025 via email. The email subject line shall identify Solicitation 36C24226Q0045. The Government shall only accept electronic submissions via email.

Questions about this solicitation shall be accepted until October 24, 2025 by 12:00PM ET. All questions shall be sent to Contract Specialist, Tiffany Vazquez-Simon via email at tiffany.vazquez-simon@va.gov. All questions/answers will be posted via an amendment to this solicitation.

SITE VISIT: A site visit is REQUIRED to determine the actual number of gutters and down spouts to be cleaned. The Contractor shall be responsible for verifying all measurements prior to ordering materials. The dates/times have been scheduled as follows:

1. East Orange: 385 Tremont Avenue East Orange, NJ 07018-1095 DATE/TIME: Tuesday 10/21/2025 11:00AM – 2:00PM ET Buildings 2, 5a,15,16,17,18.

2. Lyons VAMC: 151 Knollcroft Lyons, NJ 07939 DATE/TIME: Wednesday 10/22/2025 11:00AM – 2:00PM ET Buildings 1 through 11, 13, 15, 16, 53, 54, 57, 143, 135, all flat roofs, drains on all buildings and Housekeeping Quarters Buildings 19, 25 and 26.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

All interested companies shall provide quotations for the following:

PRICE COST SCHEDULE

Supplies/Services

*ESTIMATED QUANTITIES: All quantities listed herein are estimated quantities. The Government is not obligated to purchase any specified amount beyond the minimum order value for services under this contract. The Government will be Obligated to make payment for all services requested and received in the quantities and of the quality requested. The Government does not guarantee or imply that any specified number of orders/referrals for services will be placed under this contract.

*NOTE: Pricing for CLINS for Maintenance and Materials & Parts (0002, 0003, 0005, 0006 and alike) do NOT need to be submitted in this initial RFQ. When directed and approved by the government the vendor shall perform repairs. The vendor shall perform the repair after an itemized quote is submitted to the VA and approved by the Contracting Officer (CO).

Min: $500.00 Max: $ 200,000.00

ITEM NUMBER

EAST ORANGE - Gutter Cleaning (Semi-Annual to be completed in April & November) Contract Period: Base POP Begin: 11-03-2025 POP End: 11-02-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: Z1AA - Maintenance of Office Buildings

EAST ORANGE - Gutter Maintenance* Contract Period: Base POP Begin: 11-03-2025 POP End: 11-02-2026

EAST ORANGE - Materials & Parts*

POP Begin: 11-03-2025 POP End: 11-02-2026

Lyons - Gutter Cleaning

Contract Period: Base POP Begin: 11-03-2025 POP End: 11-02-2026

LYONS - Gutter Maintenance*

POP Begin: 11-03-2025 POP End: 11-02-2026

LYONS - Materials & Parts*

POP Begin: 11-03-2025 POP End: 11-02-2026

EAST ORANGE - Gutter Cleaning

Contract Period: Year 1 POP Begin: 11-03-2026 POP End: 11-02-2027

EAST ORANGE - Gutter Maintenance* Contract Period: Task Year 1 POP Begin: 11-03-2026 POP End: 11-02-2027

EAST ORANGE - Materials & Parts*

POP Begin: 11-03-2026 POP End: 11-02-2027

Lyons - Gutter Cleaning

Contract Period: Task Year 1 POP Begin: 11-03-2026 POP End: 11-02-2027

LYONS - Gutter Maintenance*

POP Begin: 11-03-2026 POP End: 11-02-2027

LYONS - Materials & Parts*

POP Begin: 11-03-2026 POP End: 11-02-2027

EAST ORANGE - Gutter Cleaning

Contract Period: Task Year 2 POP Begin: 11-03-2027 POP End: 11-02-2028

EAST ORANGE - Gutter Maintenance* Contract Period: Task Year 2 POP Begin: 11-03-2027 POP End: 11-02-2028

EAST ORANGE - Materials & Parts*

POP Begin: 11-03-2027 POP End: 11-02-2028

Lyons - Gutter Cleaning

Contract Period: Task Year 2 POP Begin: 11-03-2027 POP End: 11-02-2028

LYONS - Gutter Maintenance*

POP Begin: 11-03-2027 POP End: 11-02-2028

LYONS - Materials & Parts*

POP Begin: 11-03-2027 POP End: 11-02-2028

EAST ORANGE - Gutter Cleaning

Contract Period: Task Year 3 POP Begin: 11-03-2028 POP End: 11-02-2029

EAST ORANGE - Gutter Maintenance* Contract Period: Task Year 3 POP Begin: 11-03-2028 POP End: 11-02-2029

EAST ORANGE - Materials & Parts*

POP Begin: 11-03-2028 POP End: 11-02-2029

Lyons - Gutter Cleaning

Contract Period: Task Year 3 POP Begin: 11-03-2028 POP End: 11-02-2029

LYONS - Gutter Maintenance*

POP Begin: 11-03-2028 POP End: 11-02-2029

LYONS - Materials & Parts*

POP Begin: 11-03-2028 POP End: 11-02-2029

EAST ORANGE - Gutter Cleaning

Contract Period: Task Year 4 POP Begin: 11-03-2029 POP End: 11-02-2030

EAST ORANGE - Gutter Maintenance* Contract Period: Task Year 4 POP Begin: 11-03-2029 POP End: 11-02-2030

EAST ORANGE - Materials & Parts*

POP Begin: 11-03-2029 POP End: 11-02-2030

Lyons - Gutter Cleaning

Contract Period: Task Year 4 POP Begin: 11-03-2029 POP End: 11-02-2030

LYONS - Gutter Maintenance*

POP Begin: 11-03-2029 POP End: 11-02-2030

LYONS - Materials & Parts*

POP Begin: 11-03-2029 POP End: 11-02-2030

GRAND TOTAL

Statement of Work - See Attachment

Period of Performance The contract period of performance is a 5-year ordering period; 11/03/2025-11/02/2030. All tasks and deliverables for this contract must be completed within the months of April and November.

Task Year 1: 11/03/2025 – 11/02/2026 Task Year 2: 11/03/2026 – 11/02/2027 Task Year 3: 11/03/2027 – 11/02/2028 Task Year 4: 11/03/2028– 11/02/2029 Task Year 5: 11/03/2029 – 11/02/2030

Place of Performance VA New Jersey Healthcare System East Orange VAMC located at 385 Tremont Avenue East Orange, NJ 07018-1095

· Buildings 2, 5a,15,16,17,18.

Lyons VAMC located at 151 Knollcroft Lyons, NJ 07939

· Buildings 1 through 11, 13, 15, 16, 53, 54, 57, 143, 135, all flat roofs, drains on all buildings and Housekeeping Quarters Buildings 19, 25 and 26.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(1) 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(2) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

(3) 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

(4) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

(5) 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

(6) 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

(7) 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND REPRESENTATION (JUN 2020)

(8) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(9) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(10) VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(11) 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Natalie Acevedo Contracting Officer

Hand-Carried Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Acquisition & Logistics(10N3NAL) 130 West Kingsbridge Road Bronx NY 10468-3904

Mailing Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 3 (10N3NCO) 130 West Kingsbridge Road Bronx NY 10468-3904

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Active www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the contract start date through the contract expiration date.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $200,000.00;

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after November 02, 2030.

(End of Clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond November 02, 2026. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond November 02, 2026, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

(1) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

(2) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

(3) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(4) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

(5) 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(6) 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

(7) 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

(8) 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION) (APR 2025)

(9) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(10) VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) - See Attachment

(11) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(12) VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

(13) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

(End of Addendum to 52.212-4)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” JAN 2025 (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

(1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020)

(2) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023)

(3) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

(4) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023)

(5) (i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023)

(6) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025)

(7) 52.219-8, Utilization of Small Business Concerns (JAN 2025)

(8) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024)

(9) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025)

(10) 52.222-3, Convict Labor (JUN 2003)

(11) 52.222–35, Equal Opportunity for Veterans (JUN 2020)

(12) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(13) 52.222–37, Employment Reports on Veterans (JUN 2020)

(14) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

(15) 52.222-50, Combating Trafficking in Persons (NOV 2021)

(16) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989

(17) 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025)

(18) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

(19) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

(20) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021).

(21) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

(22) 52.232-36, Payment by Third Party (MAY 2014)

(23) 52.222-41, Service Contract Labor Standards (AUG 2018) – See Attachments

(24) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

(25) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

(26) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

All quoters shall submit the following:

(1) Completed and signed SF1449.

(2) Signed acknowledgement of amendments section (if applicable).

(3) Offerors shall submit their proposal in four (4) volumes as detailed below.

A. Volume 1 -Technical Capability

i. Capability: Contractor shall submit a proposal that verifies it is a firm that specializes in gutter cleaning and maintenance services. The proposal shall be comprehensive and demonstrate an understanding of the requirement and not a copy and paste of the Statement of Work. All requirements specified in the solicitation are mandatory and by responding to this solicitation contractors are affirming that they can perform all the work and can successfully execute the required services.

ii. Key Personnel: Contractor shall provide the managerial and technical qualifications of key personnel and other staff who will be executing and completing the required services of the contract. Provide documentation of the required certifications (OSHA, JACO, etc.) for all personnel that will be working under this contract.

iii. Quality Assurance: Contractor shall provide a description (or sample) of your Quality Assurance / Quality Control Program that will be utilized during the performance periods of the contract.

iv. Past Experience: Provide three (3) instances of previous work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

v. The Contractor shall indicate if subcontractors will be used. If so, who the pertinent POCs will be for each subcontractor and their placement in the management hierarchy. Contractor must provide a performance plan to meet the requirement and who will be responsible for performing what tasks.

B. Volume 2 - Past Performance Offerors shall submit at least two (2) relevant and recent past performance references of different contracts and/or projects that occurred in the public or private sector. Relevant past performance is defined as performance that is the same or similar in scope to the services being sought. Recent past performance is defined as performance that is occurring or ended within the last three (3) years. Offerors shall provide a Past Performance Questionnaire to the references serviced. References must independently complete, sign and date the questionnaire. References shall email completed questionnaires to Tiffany Vazquez-Simon, Contracting Specialist, tiffany.vazquez-simon@va.gov, no later than 12:00PM ET on October 28, 2025. If references are not able to email a signed questionnaire, offerors shall provide current and active contact information for the references: name and address of the facility, point of contact, phone number, and e-mail address. A proposal containing no relevant past performance shall have past performance evaluated as “neutral.” See Attachment.

C. Volume 3 – Price A. Offerors shall provide a complete Price/Cost schedule to be considered for award. If there is no cost for a CLIN, enter $0.00 as the unit cost. Proposals that do not include pricing for all CLINs, in all performance periods, will be considered incomplete and removed from any further consideration. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

D. Volume 4 – Supplementary Documents/Requirements A. Signed quality assurance surveillance plan (QASP).

B. Signed VAAR 852.219-75- VA Notice of Limitations on Subcontracting C. Proof of liability insurance.

D. Proof of key personnel required certifications

Offers that do not adhere to these instructions may be determined to be incomplete or non-responsive and, therefore, risk being rejected without further consideration for award.

All quotes shall be sent to Contract Specialist, Tiffany Vazquez-Simon via email at tiffany.vazquez-simon@va.gov. Submission of your response shall be received no later than 12:00PM ET on October 31, 2025 via email. The email subject line shall identify Solicitation 36C24226Q0045. The Government shall only accept electronic submissions via email.

Questions about this solicitation shall be accepted until October 24, 2025 by 12:00PM ET. All questions shall be sent to Contract Specialist, Tiffany Vazquez-Simon via email at tiffany.vazquez-simon@va.gov. All questions/answers will be posted via an amendment to this solicitation. It shall be the responsibility of the contractor to monitor the Contract Opportunities website www.sam.gov for any and all amendments to this solicitation. Questions about this solicitation shall only be accepted from an interested party to this solicitation. As this solicitation has been set aside for SDVOSB businesses, questions shall only be accepted from SDVOSB businesses.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(1) Technical Capability The Government will assess the Contractor’s ability to demonstrate a clear understanding of the services required and its ability to perform the work adequately and satisfactorily in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated, its qualified key personnel, quality control program, and past experience. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

(2) Past Performance The Government will assess the relative risks associated with a Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the past performance records. The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e., the Contractor Performance Assessment Reporting System (CPARS), etc. The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement provided by the offeror, as well as information obtained from any other sources, to establish a past performance rating. A proposal containing no relevant past performance shall have past performance evaluated as “neutral.”

(3) Price The Government will evaluate offers for award purposes based on the pricing for all options to the total price for the basic requirement. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror’s technical proposal. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

*NOTE: Pricing for CLINS for Maintenance and Materials & Parts (0002, 0003, 0005, 0006 and alike) do NOT need to be submitted in this initial RFQ. When directed and approved by the government the vendor shall perform repairs. The vendor shall perform the repair after an itemized quote is submitted to the VA and approved by the Contracting Officer (CO).

(4) Required Documents:

The Government will evaluate the offers submission of required documents.

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00PM ET on October 31, 2025 via email to tiffany.vazquez-simon@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist, Tiffany Vazquez-simon Tiffany.vazquez-simon@va.gov

RPO EAST, NCO 2

See attached document: Statement of Work 2.

See attached document: QASP - VANJHCS Gutters.

See attached document: PAST PERFORMANCE QUESTIONNAIRE-36C24226Q0045.

See attached document: VAAR 852.219-75.

See attached document: WD 2015-4209 REv. 31.

See attached document: WD 2015-4211 REv. 31.

The Contractor shall provide all labor, appropriate equipment, material and tools necessary to perform semiannual cleaning and maintenance of building gutters, downspouts and roof drains as required throughout the VANJHCS.

Effective Date: 04/18/2025 36C24226Q0045 Revision: 02