36C24225Q0845.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

Contracting Specialist Barry Sawyer Barry.Sawyer@va.gov 585-393-8563

PLACE OF PERFORMANCE

151 Knollcroft Rd

Lyons NJ

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified Contractors who are able to meet the requirements identified in the accompanying Statement of Work. This is not a solicitation. A solicitation will be issued at a later date. This notice does not restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary. The Government will not pay for information requested nor will it compensate any Contractor for any cost incurred in developing information provided to the Government.

The Lyons VAMC Campus (151 Knollcroft Rd, Lyons, NJ 074939 ) is seeking a vendor to provide a Conveyor Dish machine, single Tank with Ventless Energy Recovery.

The NAICS Code is 325612 – Polish and Other Sanitation Good Manufacturing Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

Your response needs to address how you will meet the Government's requirements. This requirement will be Set-aside for Small Business; Brand name or Equal and qualified contractors are asked to submit the following information:

9) *If GSA, please identify Contract and # Please identify your company's small business size standard and applicable NAICS code. For more information refer to http://www.sba.gov/content/table-small-business-size-standards.

Please email statements of capabilities to Barry Sawyer no later than July 22, 2025, at 4:00PM Eastern time to Barry.Sawyer@va.gov This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources-sought announcement are not considered adequate responses to any future solicitation announcements.

Statement of Work Conveyor Dish machine VAMC Lyons. 151 Knoll croft Rd, Lyons NJ 07939

A. Introduction – brief description of agency’s mission for this procurement.

The Conveyor Dish machine saves on labor, time and operations. It is needed in Nutrition & Food Service for volume, speed and productivity based on the number of meals served to our Veterans daily

B. Background /Objective – General Description and type of contract contemplated. Succinct statement of the purpose of the work desired or desired end product.

The VAMC Lyons. 151 Knollcroft Rd, Lyons NJ 07939 is currently seeking a Conveyor Dish machine, single Tank with Ventless Energy Recovery. This dish machine facilitates the movement of dishes or racks through a wash, rise and sanitize chambers.

Building 135 presently has a census of approximately 200 Veterans being served meals three time a day. A heavy-duty stainless-steel dish machine is ideal for this institution since we serve over 600 meals daily. This dish machine maintains high temperature washing which kills bacteria and viruses. It provides the advantage of volume and speed.

C. Place of Delivery – VAMC Lyons. 151 Knollcroft Rd, Lyons Nj 07939, building 135 (Community Living Center), Ground floor, Main Kitchen

D. Period of Performance 60 days after receipt of award (ARO). The government requires FOB Destination.

E. Scope of Work –

Training for the proper use of the Dish machine will be provided by the Vendor.

Specific Deliverables – state what the deliverables are on the contract. This should include quantity, and salient characteristics if multiple items are required.

1. The contractor shall provide:

· Conveyor Dishwasher, single tank with Ventless Energy Recovery

· 208v/60/3‐ph, Left to Right, (202) racks/hour, .45 gallon/rack,

· Standard Height (19.5”h x 22”w opening

· Disposer, with 1-1/2 HP motor, steel housing, with adjustable flange feet

· Heat Pump

· Soiled Breakdown system

· Soiled dish table, with pre-rinse sink, and spray with sink grill, overhead racks and storage shelf.

· Water Softener 14 gallons water volume, with salt alarm and able to hold 2 bags of salt.

· The system must include a complete delime and booster guard to minimize lime scale build-up.

· The unit must be equipped with intuitive touch screen controls to ensure easy and efficient operation.

· The equipment’s opening must accommodate full-size sheet pans placed horizontally.

The supplied item must meet the requirement to fit within existing space parameters:

· Room location of installation dimensions - H: 107” W: 125” L: 183”

· Dishwasher crated dimensions: H: 84” W: 38” L: 74”

· Heat pump assembly: H: 36” W: 34” L: 52”

2. The contractor shall deliver, uncrate, and set in place. Vendor must install unit to be performed during regular work hours (M-F) 8 am – 5pm). Dish machine will be delivered, received, uncrated and set up in building 135, Rm -108 (Pot Room).

Once all utilities have been connected by the Customer Facility Management Services, the Vendor will make return trip to perform dishwasher startup and verify operation of all equipment.

F. Special Instructions – Installations completed during normal business hours. Monday – Friday; 8:00am – 5:00pm

• Receipt of equipment at local installer’s office or delivery to customer’s facility at a pre‐scheduled time

• Uncrating and set‐in place in existing location on the ground level

• Final hook‐ups (within 5 feet) to existing utilities

• Validation equipment is working properly upon completion of installation

• Removal of packaging materials and rubbish

G. Warranty/Guarantee information – Standard warranty - 1-Year parts, labor & travel time during normal working hours within the USA

The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work, and hold the Contractor in default.

H. Government Furnished Property Customer location facilities personnel will be responsible for running proper utilities and making final utility connections to all equipment as well as removal of any existing equipment if need be.

I. Inspection/Acceptance

Upon delivery and assembly, [Helen Kane/Natalie Roberts-Moore] will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment/supplies are accounted for in the delivery and that there is no discrepancy with the delivery manifest. Any damaged items identified during the inspection will not be accepted.

Sources Sought Notice