S02 - Solicitation Attachment -u -11-04-2024.pdf

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

This solicitation is small business set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 311511, with a small business size standard of 1,150 Employees. The FSC/PSC is 8910 – Dairy Foods and Eggs.

The Network Contracting Office 02 located at 130 W Kingsbridge Rd, Bronx, NY 10468-3904, in support of

VISN 02 Castle Point Campus (Hudson Valley) VA Medical Center at 41 Castle Point Rd, Wappingers Falls, NY

12590-7004 and Montrose Campus FDR (Hudson Valley) VA Medical Center at 2094 Albany Post Road, Montrose, NY 10548-1454 has a requirement for a variety of fresh bakery products stated in the attached document.

All questions regarding this solicitation shall be submitted via email to Wilmen Joa (Contracting Officer) at

Wilmen.Joa@va.gov no later than 11:00 A.M. EST on November 15, 2024.

All quotes regarding this solicitation shall be submitted via email to Wilmen Joa (Contracting Officer) at

Wilmen.Joa@va.gov no later than 11:00 A.M. EST on November 18, 2024.

All interested companies shall provide a separate quotation per the VA Medical Center listed above. Complete the unit and total cost for all pricing periods for items listed in section C.4.4 (B) of the Statement of Work below.

Also, provide a copy of the last inspection report with the quotations.

Statement of Work for Milk and Dairy Products

1. OVERVIEW: The Contractor shall provide Milk and Dairy Products to one (1) VA Medical Center at 2 main campuses (hereafter referred to as the VA) located at the following locations:

Franklin Delano Roosevelt Medical Center

2094 Albany Post Road

Montrose, NY 10548

Castle Point Medical Center

41 Castle Point Road

Wappingers Falls, NY 12590

The VA intends to award a firm, fixed price contract for the provision of Milk and Dairy Products. The quantities listed in the attached Pricing Schedule are estimated requirements for the Nutrition & Food Services. The

Contractor shall be a United States (US) Vendor and a US citizen.

2. SCOPE OF WORK:

Contractor shall provide the estimated Milk and Juice requirements as described in the schedule below to the

Location: VA Hudson Valley (Montrose & Castle Point Campuses); in accordance with the specifications contained herein.

The Government anticipates award of a Firm Fixed-Price Estimated Requirements contract for Milk and Juice. The

Government does not guarantee the estimated yearly quantity. Any proposed alternate item shall meet the requirements of the Government specification as cited in the Index of Federal Specifications/Standards (FED) and or commercial Item Description (CID). The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

DEFINITIONS

N&FS – Nutrition & Food Service

C.1.0. GENERAL REQUIREMENTS

C.1.1. The contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity, quality, or delivery terms of this contract.

C.2.0. ALTERNATE ITEMS, PACKAGING, AND PACKING:

C.2.1. Offerors may propose alternate items, packaging, or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate item will be made against a common denominator (i.e.; weight, package quantity, etc.). Offerors are reminded that the alternate item must meet all the requirements of the Government specifications.

C.2.2. Availability of requirements documents cited in the solicitation:

a) The GSA Index of Federal Specifications (FED), Standards and Commercial Item Descriptions (CID), FPMR

Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to:

GSA

Federal Supply Service (Address)

b) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph C2.2.(a) of this provision.

Additional copies will be issued for a fee.

C.3.0. PRODUCT QUALITY AND FRESHNESS:

C.3.1. All milk shall be delivered to the requested destination no later than 72 hours after said milk is pasteurized.

This requirement is in accordance with the CID Specification # A-A-200113, dated December 12, 1986. All milk and milk product items furnished under this contract shall be fresh and of the highest quality. Failure to comply with this condition will be considered grounds for contract default against the offeror.

C.3.2. The successful offeror shall furnish to the COR and or the Contracting Officer the code or instructions to decipher the date on which the pasteurization process was completed. This information shall be furnished within five (5) days from award of the contract. Failure to comply with this condition will be considered grounds for contract default against the offeror.

C.3.3. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of

Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt, filth, or contamination.

C.3.4. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.

C.3.5. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic

Act, and regulations promulgated there under, is acceptable.

C.3.6. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product.

C.3.7. Additional packaging, packing, and/or marking requirements can be found in the Addendum to 52.212-4, Terms and Conditions—Commercial Items.

C.4.0. DELIVERIES:

The period of performance for the provision of milk and dairy products shall be a Single Ordering period for 5 years effective 12/01/2024 through 11/30/2029 with five (5) one-year pricing periods without the prior written approval of the Contracting Officer.

C.4.1 The Contracting Officer shall authorize Medical Center personnel to place delivery orders for milk, dairy, and juice products listed in the schedule of pricing.

C.4.2 Orders shall be placed no less than 1 work day prior to required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours old and with a minimum of 7 days of shelf life.

C.4.3. Deliveries shall be made between 8:00 a.m. and 10:00 a.m., local time, Daily, but minimally twice a week on Monday, Tuesday, Thursday, Friday, and Saturday, as requested by the COR or his/her designee, excluding

Sundays and designated Federal Holidays. All milk and dairy products must be delivered in a refrigerated truck at

40 degrees Fahrenheit or below to ensure quality and freshness.

C.4.4 Delivery shall be made within the premises at the following location:

Franklin Delano Roosevelt Medical Center

Building 5

Castle Point Medical Center

Building 16

C.4.4 (a). Period of Performance: The period of performance for the provision of Milk and Dairy Products shall be a Single Ordering period for 5 years effective 12/01/2024 through 11/30/2029 with five (5) one-year pricing periods.

The decision to exercise the pricing periods rests solely with the Government.

C.4.4 (b). The requirements shall be delivered accordingly to the VA Medical Centers listed below:

Castle Point Campus (Hudson Valley) VAMC, NY Pricing Period 1 - December 1, 2024, through

November 30, 2025

Item

Description

Castle

Point QTY Unit

Unit Cost

Total Cost

1 4 oz 2% Milk carton 1400 EA

2 Half-pint Whole Milk carton 1400 EA

3 Half-pint 2% Milk carton 24000 EA

4 Half-Pint Lactose Free Milk carton 1400 EA

5 Gallon Whole Milk 144 EA

6 3/8 ounce Non-Dairy creamers 9600 EA

7 Gallon Skim Milk 48 EA

• Total Aggregate Price for Pricing Period 1: _____________

Castle Point Campus (Hudson Valley) VAMC, NY Pricing Period 2 - December 1, 2025, through November

30, 2026

Item

Description

Castle

2 Half-pint Whole Milk carton 1400 EA

3 Half-pint 2% Milk carton 24000 EA

4 Half-Pint Lactose Free Milk carton 1400 EA

5 Gallon Whole Milk 144 EA

• Total Aggregate Price for Pricing Period 2: _____________

Castle Point Campus (Hudson Valley) VAMC, NY Pricing Period 3 - December 1, 2026, through

November 30, 2027

Item

Description

Castle

2 Half-pint Whole Milk carton 1400 EA

3 Half-pint 2% Milk carton 24000 EA

4 Half-Pint Lactose Free Milk carton 1400 EA

5 Gallon Whole Milk 144 EA

• Total Aggregate Price for Pricing Period 3: _____________

Castle Point Campus (Hudson Valley) VAMC, NY Pricing Period 4 - December 1, 2027, through

November 30, 2028

Item

Description

Castle

2 Half-pint Whole Milk carton 1400 EA

3 Half-pint 2% Milk carton 24000 EA

4 Half-Pint Lactose Free Milk carton 1400 EA

5 Gallon Whole Milk 144 EA

• Total Aggregate Price for Pricing Period 4: _____________

Castle Point Campus (Hudson Valley) VAMC, NY Pricing Period 5 - December 1, 2028, through

November 30, 2029

Item

Description

Castle

2 Half-pint Whole Milk carton 1400 EA

3 Half-pint 2% Milk carton 24000 EA

4 Half-Pint Lactose Free Milk carton 1400 EA

5 Gallon Whole Milk 144 EA

• Total Aggregate Price for Pricing Period 5: _____________

Montrose Campus FDR (Hudson Valley) VAMC, NY Pricing Period 1 - December 1, 2024, through

November 30, 2025

Item

Description

FDR-

Montrose

QTY

1 4 oz 2% Milk carton 2000 EA

2 Half-pint Whole Milk carton 12000 EA

3 Half-pint Skim Milk carton 12000 EA

4 Half-pint 2% Milk carton 86954 EA

5 Half-Pint Lactose Free Milk carton 12000 EA

6 1 Pound Cottage Cheese 500 EA

7 Gallon Juice Drink (Assorted Flavors) 144 EA

8 Gallon Whole Milk 192 EA

9 4 oz Skim Milk carton 3000 EA

• Total Aggregate Price for Pricing Period 1: _____________

Montrose Campus FDR (Hudson Valley) VAMC, NY Pricing Period 2 - December 1, 2025, through

November 30, 2026

Item

Description

FDR-

Montrose

2 Half-pint Whole Milk carton 12000 EA

3 Half-pint Skim Milk carton 12000 EA

4 Half-pint 2% Milk carton 86954 EA

5 Half-Pint Lactose Free Milk carton 12000 EA

6 1 Pound Cottage Cheese 500 EA

7 Gallon Juice Drink (Assorted Flavors) 144 EA

• Total Aggregate Price for Pricing Period 2: _____________

Montrose Campus FDR (Hudson Valley) VAMC, NY Pricing Period 3 - December 1, 2026, through

November 30, 2027

Item

Description

FDR-

Montrose

2 Half-pint Whole Milk carton 12000 EA

3 Half-pint Skim Milk carton 12000 EA

4 Half-pint 2% Milk carton 86954 EA

5 Half-Pint Lactose Free Milk carton 12000 EA

6 1 Pound Cottage Cheese 500 EA

7 Gallon Juice Drink (Assorted Flavors) 144 EA

• Total Aggregate Price for Pricing Period 3: _____________

Montrose Campus FDR (Hudson Valley) VAMC, NY Pricing Period 4 - December 1, 2027, through

November 30, 2028

Item

Description

FDR-

Montrose

2 Half-pint Whole Milk carton 12000 EA

3 Half-pint Skim Milk carton 12000 EA

4 Half-pint 2% Milk carton 86954 EA

5 Half-Pint Lactose Free Milk carton 12000 EA

6 1 Pound Cottage Cheese 500 EA

7 Gallon Juice Drink (Assorted Flavors) 144 EA

• Total Aggregate Price for Pricing Period 4: _____________

Montrose Campus FDR (Hudson Valley) VAMC, NY Pricing Period 5 - December 1, 2028, through

November 30, 2029

Item

Description

FDR-

Montrose

2 Half-pint Whole Milk carton 12000 EA

3 Half-pint Skim Milk carton 12000 EA

4 Half-pint 2% Milk carton 86954 EA

5 Half-Pint Lactose Free Milk carton 12000 EA

6 1 Pound Cottage Cheese 500 EA

7 Gallon Juice Drink (Assorted Flavors) 144 EA

• Total Aggregate Price for Pricing Period 5: _____________

*** Castle Point Campus (Hudson Valley) VAMC ***

Pricing Period 1: December 1, 2024, through November 30, 2025, $____________

Pricing Period 2: December 1, 2025, through November 30, 2026, $____________

Pricing Period 3: December 1, 2026, through November 30, 2027, $____________

Pricing Period 4: December 1, 2027, through November 30, 2028, $____________

Pricing Period 5: December 1, 2028, through November 30, 2029, $____________

• Total Aggregate Price for all Pricing Period 1 to 5, $____________

*** Montrose Campus FDR (Hudson Valley) VAMC ***

Pricing Period 1: December 1, 2024, through November 30, 2025, $____________

Pricing Period 2: December 1, 2025, through November 30, 2026, $____________

Pricing Period 3: December 1, 2026, through November 30, 2027, $____________

Pricing Period 4: December 1, 2027, through November 30, 2028, $____________

Pricing Period 5: December 1, 2028, through November 30, 2029, $____________

• Total Aggregate Price for all Pricing Period 1 to 5, $____________

C.4.5. Federal Holidays are as follows and include any other days specifically declared by the President of the

United States to be a national holiday:

New Year’s Day Martin Luther King’s Birthday

Presidents’ Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veterans’ Day Thanksgiving

Christmas

C.4.6 BRANCH FIRM:

If the orders are to be placed and delivery effected by a branch firm at other than the address given on page one, this firm and address with telephone number will be inserted below.

BRANCH FIRM FOR DELIVERIES TO __________________VAMC:

Name: _______________________________________

Address: _______________________________________

Telephone: _______________________________________

C.5.0. INSPECTION OF PLANTS:

C.5.1. All products furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period (See Addendum to

52.212-3 for representations and certifications. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror. If the plant of the apparent low offeror does not meet specification or is not acceptable, the offer will be rejected.

C.5.2. INSPECTION OF PLANTS: An inspection may be made of the premises and employees of bidder, prior to making award, and conditions found will be considered in awarding the contract. Inspection may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractors account.

C.6.0. PAYMENTS:

C.6.1. Payments under this contract shall be made by Electronic Fund Transfer (EFT) by the VA Finance

Services Center. See FAR Clause 52.232-33, Payment by Electronic Funds Transfer - System for Award

Management for further information.

C.7.0. CONTRACTING OFFICER (CO):

The Contract Officer (CO) named below is responsible for the overall administration of the contract. The CO is the primary POC for all questions regarding this procurement.

Wilmen Joa

Department of Veterans Affairs

Network Contracting Office 2

The awarded Contractor(s) is advised that only the Contract Specialist, acting within the scope of the contract and his/her duties and responsibilities and, after advice and consultation with the Contracting Officer, has the authority to make changes which effect contract prices, quality, quantity, delivery terms and conditions, term of contract. In no event shall any understanding or agreement, contract modification, change order, or other matters in deviation from the terms of this contract between the Contractor and a person other than the Contracting

Officer, be effective or binding upon the Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer.

C.8.0. CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The following individuals have been designated as the Contracting Officer’s Representative (COR) to monitor and certify receipt of services rendered under these contracts:

Anna-Carina Sporri, MS, RDN

Associate Chief, Food Service

VA Medical Center

The contract type is firm-fixed price, FOB Destination.

C.9.0. Place of Performance / Place of Delivery

The anticipated award date is 12/01/2024.

The Pricing Period are:

Pricing Period 1: December 1, 2024, through November 30, 2025

Pricing Period 2: December 1, 2025, through November 30, 2026

Pricing Period 3: December 1, 2026, through November 30, 2027

Pricing Period 4: December 1, 2027, through November 30, 2028

Pricing Period 5: December 1, 2028, through November 30, 2029

The delivery locations are:

• Franklin Delano Roosevelt Medical Center

• Castle Point Medical Center

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award

Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph

(j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

(September 2024)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Products and Commercial Services” (September 2024)

All quoters shall submit the following:

Pricing for items listed on Section C.4.4 (B) of the Statement of Work and the most recent inspection report.

All quotes shall be sent to Wilmen Joa via e-mail at Wilmen.Joa@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition

Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

http://acquisition.gov/comp/far/index.html

• Price

• Technical

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sept 2024)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the

Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for

Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) Terms of any express warranty;

(5) Price and any discount terms;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications at Federal Acquisition Regulation

(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(8) Acknowledgment Request for Quotation amendments;

(9) Past performance will not be considered in simplified acquisition procurements.

(10) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items

(provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in this solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The

Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part

101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service

Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( https:/quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single

Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600

EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its

Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 file://///R04.med.va.gov/v03/NYN/Users/VHANYNJoaW/LOCAL%20NETWORK%20DRIVE/2.%20Supply%20Team/AP-4312%20-%20Bread%20Products/Signed/www.sam.gov file://///R04.med.va.gov/v03/NYN/Users/VHANYNJoaW/LOCAL%20NETWORK%20DRIVE/2.%20Supply%20Team/AP-4312%20-%20Bread%20Products/Signed/www.sam.gov

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:00 AM EST on November 18, 2024 at

Wilmen.Joa@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact:

Wilmen Joa

Department of Veterans Affairs

Network Contracting Office 2

E-Mail: Wilmen.Joa@va.gov mailto:Wilmen.Joa@va.gov