36C24224Q0260.docx

SUBJECT*

Ambulance Equipment- Stretcher, Loader, LUCAS Service

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Natalie Acevedo natalie.acevedo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

J065 – Maintenance Repair, and Rebuilding of Equipment – Medical, Dental and Veterinary Equipment and Supplies.

SOL: 36C24224Q0260

DUE: January 23, 2024, at 10:00 AM EST.

SET ASIDE: N/A

NAICS: 811210 – Electronic and Precision Equipment Repair and ‘Maintenance.

POP: 3/1/2024 – 2/28/2025 with 2 option years AGENCY: New Jersey VA Healthcare System, Lyons Campus, located at 151 KNOLLCROFT RD BLDG 12 LYONS, New Jersey 07939-5001 POC: Natalie Acevedo, email Natalie.Acevedo@va.gov

DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO STRYKER.

Market research was conducted and determined that STRYKER is the only vendor capable of meeting the requirement at New Jersey VAHCS, Lyons Campus.

The VA New Jersey Health Care System (Lyons Campus) Public Safety Service- Fire Department is currently seeking a service contract for its various Stryker Ambulance Equipment, including the following:

(2) LUCAS 3 Chest compression systems

(3) Stryker Power Load cot loading systems

(4) Stryker PowerPro Ambulance stretchers.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted.

No contract award will be made based on proposals, or quotations received in response to this notice.

The government MAY consider all Expressions of Interest (EOI) received prior to January 23, 2024.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Responses to this notice must be emailed to Natalie.Acevedo@va.gov and received by 10:00 AM EST on January 23, 2024.

Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.

See attached Statement of Work below for additional details.

If you have any questions or concerns, please contact me.

Special Notice Special Notice

Special Notice

Statement of Work VA New Jersey- Lyons Fire Department- Stryker Ambulance Equipment Service

Background: The VA New Jersey Health Care System (Lyons Campus) Public Safety Service- Fire Department is currently seeking a service contract for its various Stryker Ambulance Equipment, including the following:

(2) LUCAS 3 Chest compression systems

(3) Stryker Power Load cot loading systems

(4) Stryker PowerPro Ambulance stretchers.

These critical systems and pieces of equipment are utilized daily in the treatment and transport of veterans during both emergency and non-emergency situations. The equipment is aging and requires repairs and maintenance that is proprietary and only performed by approved Stryker maintenance teams. The contract would be for a base year (12 months) with two option years for the field service, repair, and replacement of certain parts covered under Stryker’s ProCare plan.

A. Scope of Work:

1. Contractor shall furnish all parts and labor to accomplish the task of providing annual field service, maintenance, and repairs of Lyons VA Fire Department EMS equipment identified below:

2. The field service, maintenance, and repairs identified above shall include:

a. Use of only Stryker OEM parts

b. Labor and travel expenses

c. Battery service and replacement

d. 24/7 phone support

e. 2-hour callback time

f. 24–72-hour repair turnaround

g. Loaner Devices during PM or repair

h. Software upgrades, where applicable

i. Documentation of service and repairs, as requested.

j. Annual preventative maintenance inspections

3. As previously stated, technicians and contractors assigned to perform the work shall be designated as approved service technicians with industry knowledge, experience, and tools certified by Stryker.

B. Safety Requirements The service technician assigned to perform the work shall adhere to any safety requirements established by Stryker Medical in the performance of their duties. If the repairs of the assembly result in the spillage of additional hazardous materials, including hydraulic fluid, then adherence to proper handling, cleaning, and disposal shall be followed. Additionally, technicians shall adhere to all CDC Guidelines for the prevention of infectious disease, specifically COVID-19.

The system being repaired weighs approximately 211 lbs. and is responsible for retaining a 125 lbs. powered stretcher with a maximum patient/equipment load rating of 700 lbs. The Power Load system is mounted in the back of an ambulance which operates on public and private roadways. The potential for accident exists, which would require the Power Load system to ensure the safety of patients and responders alike. Absolutely no substitute for OEM equipment and fully trained/certified technicians and inspectors shall exist throughout this process.

The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

C. Period of Performance The work to be performed on the Stryker-brand systems shall be scheduled for completion no later than two work weeks (Mon-Fri) from the acceptance of the award. The contract shall be for annual maintenance and repairs, for a base year of 12 months, with two option years. Annual/routine maintenance shall be scheduled by the contract manager in conjunction with the availability of a certified technician provided by Stryker. Non-routine/emergent repairs shall be requested and fulfilled in accordance with ProCare plan terms.

D. Type of Contract Firm Fixed Price with Base Year with 2 Option Years.

E. Place of performance New Jersey VA Healthcare System Lyons Campus

151 KNOLLCROFT RD BLDG 12

LYONS, New Jersey 07939-5001 The work shall be performed on-site of the Lyons VA Medical Center- Fire Department Bldg. 12. Adequate facilities and lighting can be provided to the repair technician.

F. Contracting Officer Representative (COR) The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract perform inspections necessary in connection with the contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractors performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of the Contractor personnel. A letter of designation issued to the COR, especially with regard to changes in cost, price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

G. Inspection

Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full functioning condition No invoices will be processed for payment prior to the completion of POC inspection.

H. Government Furnished Property

N/A

I. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

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