36C24224Q0085.docx

SUBJECT*

Generator and Equipment Maintenance and Storage

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Contract Specialist Chris Weider Christopher.Weider@va.gov 716-862-7461 x22470

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106-1(b) to obtain diesel generator and equipment storage and maintenance.

Period of performance: 12/21/2023 through 12/20/2024 with one one-year option period.

Basic description of the requirement: The James J. Peters VA Medical Center (JJP VAMC) (130 W. Kingsbridge Rd., Bronx, NY 10468) has a requirement for the procurement of services involving the storage, maintenance and transport of Government Property that requires specialized care. The government property is currently in storage and shall remain in storage that meets requirements until the JJP VAMC is ready to receive the equipment. Specialized preventive maintenance services will be periodically performed on two diesel engine generators by Contractor-personnel while in storage and specialized rigging procedures are required to load and transport equipment at the conclusion of storage.

It is in the best interest to ensure the equipment is stored and maintained properly while not in use to preserve the equipment (called “pickling”). “Pickling” is an unconventional term used to describe preservation and conditioning efforts of mechanical equipment placed into long-term storage to maintain optimal functioning condition of all major parts or components.

The Contractor’s storage facility shall not be located more than 50 miles from the James J. Peters VA Medical Center (Bronx, NY). VA owned equipment cannot be mixed with non-VA equipment. The storage facility shall have the capability to offload and onload all equipment. The Contractor shall provide rigging services for offloading and onloading when requested.

No.

Equipment

Manufacturer

Model Number

QTY

5kV Circuit Breakers Cubicle 1200 Amp

Eaton VCP-TR Fixed CB

36 x 50 x 85

2,000

Neutral Grounding Resistor

Post Glover

NG024A400- DDDAACEK0

36 x 50 x 85

Automatic Transfer Switches

ASCO

7000 Series 7ATB

34 x 28 x 86

HVAC

Equipment (RTU-1)

AAON

RQ005

45 x 100 x 50

HVAC

Equipment (RTU-2)

AAON

RN013

96 x 110 x 48

HVAC

Equipment (RTU-5)

AAON

RQ002

45 x 100 x 50

Paralleling Switchgear Batteries for Controls Crate

For item 1, at the conclusion of storage the Government Property requires special equipment (e.g. rigging, crane) to accomplish onloading to vehicles. The current warehouse has been inspected to ensure it meets manufacturer requirements for equipment storage, which is required before award. While in storage, the Contractor’s manufacturer certified technician shall perform periodic maintenance of the two Diesel Engine Generator Caterpillar units, Model Number C175-16 (60Hz).

The two (2) Diesel Engine Generators manufactured by Caterpillar (Model Number C175-16 (60Hz)) require specialized care and maintenance while in storage for a period longer than three months. The original equipment manufacturer is Caterpillar Inc., which restricts maintenance services to authorized maintainers. H. O. Penn is an authorized Caterpillar Inc. retailer and maintenance provider covering the New York City geographical area. H.O. Penn will provide storage for all items and periodic maintenance for the diesel generators.

The two diesel generators are currently under a warranty, provided by H.O. Penn, expiring March 2026 which covers any damage or failures due to workmanship and is in accordance with Caterpillar Limited Warranty SELF5731. No other company can provide this guarantee and protection of the two Diesel Engine Generators. Only Caterpillar-certified technicians can perform this service and protection with certainty that the equipment will work properly after installation and without risk to the terms and conditions of the warranty.

Bronx, NY 10468

The NAICS code for this requirement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (Size Standard $12.5 Million).

Intended Source: H.O. Penn Machinery 122 Noxon Road Poughkeepsie, NY 12603

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by November 8, 2023, at 11:00AM ET.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – Generator Storage in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above (including continued warranty coverage), to Contract Specialist, Chris Weider at christopher.weider@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.