P01 SOW -480V Switchgear Inspection Testing and Maintenance-rev2.docx

Statement of Work James J. Peters VA Medical Center the Bronx, NY 480V Switchgear Inspection Testing and Maintenance VA Project #526-18-112

1. Introduction & Mission The VA is dedicated to optimizing the health care and overall physical environment and ensuring the seamless operation of the facility. A major objective is the prevention of Engineering related and Construction - Maintenance related Safety Hazards. The VA continues to strive to assure the continuous operation of essential patient services to our Veterans and rapid response to conditions which may interfere with such services. This project details requirements to support the Mission above.

2. Background The following equipment was found to require immediate maintenance and testing. The circuit breakers to be provided maintenance and testing are currently racked-into the switchgear within MSS1 and MSS2, and are currently NOT-IN-USE. These circuit breakers are in the OPEN position. The Testing Company shall remove each circuit breaker to be provided maintenance and testing and re-install the circuit breaker into the same cubicle after maintenance and testing.

3. Objective

Provide maintenance and testing of following thirteen (13) Federal Pacific circuit breakers

4. MSS1 Switchgear

5. MSS2 Switchgear

6. SCOPE OF WORK Specific Requirements

1. ALL SHUT DOWNS, START UPS, AND GENERAL WORK SHALL BE COORDINATED WITH THE COR. THE CONTRACTOR SHALL PROVIDE ALL REQUIRED REQUESTS.

NOTE: Since all circuit breakers to be serviced are either in the “OFF” position or “RACKED-OUT” there are NO SHUT-DOWNS anticipated for this work.

2. ANY DRAWINGS PROVIDED BY THE GOVERNMENT ARE FOR REFERENCE ONLY. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY ALL DRAWINGS, PROCEDURES, INSTALLATION METHODS, AND DIMENSIONS FOR ACCURACY PRIOR TO THE START OF WORK.

3. THE CONTRACTOR MUST CLEAN THE TESTING/MAINTENANCE SITE DAILY.

4. CONTRACTOR IS TO FURNISH ALL WARRANTIES, OPERATION, AND SERVICE MANUALS PRIOR TO FINAL PAYMENT. ALL WARRANTIES SHALL BEGIN WHEN APPROVED AND ACCEPTED BY THE JAMES J. PETERS VA MEDICAL CENTER COR.

5. THE CONTRACTOR IS RESPONSIBLE FOR SECURING THE TESTING/MAINTENANCE SITE, WHILE MAINTAINING THE INTEGRITY OF THE VA MEDICAL CENTER SECURITY AND OPERATIONS.

6. CONTRACTOR MUST COMPLY WITH ALL NECESSARY JAMES J. PETERS BRONX VA MEDICAL CENTER POLICIES IN REGARD TO SECURITY, PARKING, SAFETY PROCEDURES, INFECTION CONTROL MEASURES, WASTE MANAGEMENT, ETHICAL CONDUCT, ETC.

7. TESTING AND ELECTRICAL WORK SHALL BE PERFORMED DURING OFF-PEAK HOURS TO MINIMIZE THE IMPACT OF DAILY OPERATION.

8. ELECTRICAL NETWORK ROOMS ARE PROTECTED BY WET SPRINKLER SYSTEMS. CONTRACTOR SHALL IMPLEMENT PRECAUTIONS TO PROTECT EXISTING SPRINKLERS DURING THE EXECUTION OF THIS TESTING AND MAINTENANCE PROJECT.

9. ALL WORK RELATED TO INSPECTION, TESTING, MAINTENANCE, AND CALIBRATION SHALL COMPLY WITH VHA DIRECTIVE 1028.

10. DIRECTIVE 1028 REQUIRES ALL WORK RELATED TO THE INSPECTION, TESTING, MAINTENANCE, AND CALIBRATION TO BE DOCUMENTED AND FILED APPROPRIATELY. COPIES SHALL BE SENT TO THE RESPECTIVE.

11. CONTRACTOR SHALL PROVIDE ALL POWER SOURCES FOR THEIR TEST EQUIPMENT OR OTHER EQUIPMENT REQUIRED FOR THE COMPLETION OF THE MAINTENANCE AND TESTING OF THE CIRCUIT BREAKERS.

12. CONTRACTOR SHALL ENSURE THAT ADEQUATE SUPPORT IS AVAILABLE DURING ANY MAINTENANCE AND TESTING PROCEDURES TO ENSURE IMMEDIATE REPAIR IN THE EVENT OF A FAILURE.

13. CONTRACTOR SHALL PROVIDE A REPORT TO THE COR DETAILING ALL BREAKERS TESTED, PERFORMED MAINTENANCE, EVENTS, AND FINDINGS DURING WORK. CONTRACTOR SHALL PROVIDE A FULL REPORT OF ALL COMPLETED TESTING ITEMS PER EACH DEVICE, INCLUDING BUT NOT LIMITED TO THE LISTINGS THROUGHOUT THESE DOCUMENTS.

14. CONTRACTOR SHALL ENSURE IN THE EVENT OF THE USE OF THE EXISTING ON SITE GENERATORS DURING A SHUT DOWN THAT THE CONNECTION TO THE NETWORK BE OPENED TO PREVENT BACKFEED FROM THE ASSOCIATED UNITS.

15. METERING DEVICES ASSOCIATED WITH THE SWITCHGEAR UNDER THIS SCOPE OF WORK SHALL BE TESTED AND MAINTAINED PER MANUFACTURER'S INSTRUCTIONS TO ENSURE PROPER OPERATION.

16. CONTRACTOR SHALL INSPECT ALL EQUIPMENT PRIOR TO TESTING AND PROVIDE A LIST TO THE COR OF ANY DAMAGE OR ISSUES PRIOR TO INITIATING WORK.

17. ALL ADDITIONAL CIRCUIT BREAKER REPAIRS OUTSIDE OF THE DIRECTION AND DETAIL OF THE ASSOCIATED CONSTRUCTION DOCUMENTS THAT ARE IDENTIFIED DURING MAINTENANCE AND TESTING SHALL BE SUBMITTED IN THE FORM OF A SHOP DRAWING TO THE VA COR FOR REVIEW AND ACCEPTANCE. ALL SERVICED CIRCUIT BREAKERS SHALL BE EVALUATED TO DETERMINE THE EXTENT OF MAINTENANCE REQUIRED. UPON EVALUATION THE CONTRACTOR SHALL SUBMIT A SHOP DRAWING FOR APPROVAL FOR EACH ASSOCIATED BREAKER DETAILING THE MAINTENANCE WORK TO BE COMPLETED AND THE ASSOCIATED COST ESTIMATE FOR THE ADDITIONAL MAINTENANCE WORK.

SPECIFIC SAFETY REQUIREMENTS:

1. ALL ELECTRICAL WORK SHALL COMPLY WITH NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR PART 1910 SUBPART J - GENERAL ENVIRONMENTAL CONTROLS, 29 CFR PART 1910 SUBPART S - ELECTRICAL, AND 29 CFR 1926 SUBPART K IN ADDITION TO ALL OTHER NOTED REFERENCES REQUIRED BY CONTRACT.

2. ALL QUALIFIED PERSONS PERFORMING TESTING AND MAINTENANCE WORK UNDER THIS CONTRACT SHALL COMPLY WITH MOST CURRENT EDITION OF THE NATIONAL ELECTRIC SAFETY CODE (NESC). THIS INCLUDES, BUT IS NOT LIMITED TO THE FOLLOWING SECTIONS:

-PART 4: WORK RULES FOR THE OPERATION OF ELECTRICAL SUPPLY AND COMMUNICATION LINES AND EQUIPMENT

-SECTION 41: SUPPLY AND COMMUNICATIONS SYSTEMS-RULES FOR EMPLOYERS

-SECTION 42: GENERAL RULES FOR EMPLOYEES

-SECTION 44: ADDITIONAL RULES FOR SUPPLY EMPLOYEES

-SECTION 445: PROTECTIVE GROUNDS

3. ALL QUALIFIED PERSONS PERFORMING TESTING AND MAINTENANCE WORK UNDER THIS CONTRACT SHALL BE NETA CERTIFIED.

4. ALL ELECTRICAL WORK WILL BE ACCOMPLISHED DE-ENERGIZED AND IN THE ELECTRICALLY SAFE WORK CONDITION (REFER TO NFPA 70E FOR WORK INVOLVING ELECTRICAL HAZARDS, INCLUDING EXEMPTIONS TO WORK PERMIT). ENSURE PRIMARY AND SECONDARY CIRCUITS ARE DE-ENERGIZED PRIOR TO TESTING OR MAINTENANCE ACTIVITIES.

5. PRIOR TO DE-ENERGIZATION IT IS REQUIRED TO DEVELOP A HAZARDOUS ELECTRICAL ENERGY CONTROL PROCEDURE. NOTE: Since all circuit breakers are currently in the “OFF” position, NO DE-ENERGIZATION IS EXPECTED, WHEREAS THE CONTRACTOR MUST TAKE ALL PRECAUTIONS AND IMMEIDATELY NOTIFY THE VA COR OF ANY POTENTIAL, EXPECTED OR OCCURING OUTAGES THAT RESULT FROM THIS WORK.

6. THE PROCEDURE TO COMPLETE THE VERIFICATION OF THE ABSENCE OF VOLTAGE AFTER DE-ENERGIZATION AND LOCKOUT/TAGOUT IS CONSIDERED "ENERGIZED ELECTRICAL WORK" (LIVE WORK) UNDER NFPA 70E, AND SHALL ONLY BE PERFORMED BY QUALIFIED PERSONS WEARING APPROPRIATE SHOCK PROTECTIVE (VOLTAGE RATED) GLOVES AND ARC RATE PERSONAL PROTECTIVE CLOTHING AND EQUIPMENT, USING UNDERWRITERS LABORATORIES (UL) TESTED AND APPROPRIATELY RATED CONTACT ELECTRICAL TESTING INSTRUMENTS OR EQUIPMENT APPROPRIATE FOR THE ENVIRONMENT IN WHICH THEY WILL BE USED. ALL WORK PERFORMED SHALL BE OSHA COMPLIANT AND VA MEDICAL CENTER LOCK-OUT/TAG-OUT PROCEDURE MUST BE FOLLOWED.

7. PERSONAL PROTECTIVE EQUIPMENT (PPE) IS GOVERNED IN ALL AREAS BY THE WORK BEING PERFORMED AND THE ACTIVITY HAZARD ANALYSIS (AHA). SPECIFIC PPE IS REQUIRED FOR PERFORMING WORK ON ELECTRICAL EQUIPMENT AND SHALL BE IDENTIFIED IN NFPA 70E, STANDARD FOR ELECTRICAL SAFETY IN THE WORKPLACE. ALL PPE AND ELECTRICAL TESTING INSTRUMENTS SHALL BE READILY AVAILABLE FOR INSPECTION BY THE COR.

8. PRIOR TO THE START OF ANY ELECTRICAL WORK, IT SHALL BE VERIFIED THAT A CURRENT ACTIVITY HAZARD ANALYSIS (AHA) HAS BEEN CONDUCTED. THE AHA SHALL BE CONDUCTED TO INCLUDE SHOCK HAZARD AND ARC FLASH HAZARD ANALYSIS. NO WORK SHALL BEGIN UNTIL THE AHA FOR THE WORK ACTIVITY HAS BEEN APPROVED BY THE COR.

9. PRIOR TO THE START OF ANY WORK VERIFY THAT LIGHTING IN THE AREA OF WORK IS OPERATING PROPERLY TO INSURE PERSONNEL SAFETY DURING WORK.

10. QUALIFIED PERSONS SHALL BE ON-SITE DURING ALL ELECTRICAL INSPECTION AND TESTING ACTIVITIES.

11. QUALIFICATIONS SHALL BE SUBMITTED FOR APPROVAL 2 WEEKS PRIOR TO START OF WORK. ALL PERSONS PERFORMING WORK SHALL PROVIDE VERIFICATION OF A STATE OF NEW YORK APPROVED HIGH VOLTAGE LICENSE/CERTIFICATION. ALL WORK TO ABIDE BY VA SPECIFICATIONS, VA ELECTRICAL DESIGN MANUAL, NFPA 101, AND OSHA STANDARDS.

12. EXISTING ARC FLASH LABELING MUST BE INSTALLED AND CURRENT ON BREAKER SERVICE IN WHICH WORK IS PERFORMED ON. ALL REQUIREMENTS OF NFPA 703 SHALL BE MET.

TESTING AND MAINTENANCE SUMMARY:

THE INSPECTION TESTING AND MAINTENANCE SHALL INCLUDE VISUAL AND MECHANICAL INSPECTIONS TO INSURE THE PROPER AND EFFICIENT FUNCTION OF THE ASSOCIATED ELECTRICAL EQUIPMENT. THE FOLLOWING PROCEDURES SHALL BE INCLUDED IN THE 480V SECONDARY SWITCHGEAR INSPECTION, TESTING, AND MAINTENANCE TO REDUCE THE PROBABILITY OF MALFUNCTION OF THE ASSOCIATED ELECTRICAL SYSTEMS AND EQUIPMENT:

1. CLEAN COMPONENTS OF THE ELECTRICAL SYSTEM ANY CONTAMINANT THAT CAN REDUCE THE EFFICIENCY OF THE ELECTRICAL SYSTEM OR IS NOT COMPATIBLE WITH THE ELECTRICAL SYSTEM SHALL BE ELIMINATED. THIS INCLUDES, BUT IS NOT LIMITED TO THE FOLLOWING:

- DUST, DIRT, MOISTURE, WATER, OR RUST.

PROVIDE TEMPORARY HEPA NEGATIVE PRESSURE TO ROOM WHILE WORK IS BEING PERFORMED.

2. TIGHTEN ELECTRICAL CONNECTIONS. EFFICIENCY OF THE ELECTRICAL SYSTEM IS REDUCED BY HEAT SOURCES CAUSED FROM LOOSE ELECTRICAL CONNECTIONS. THIS CAN RESULT IN FAILURES OF SINGLE, OR MULTIPLE PORTIONS OF THE ELECTRICAL SYSTEM. ALL CONNECTIONS SHALL BE INSPECTED AND TIGHTENED AS PER MANUFACTURER'S REQUIREMENTS TO INSURE THERE ARE NO LOOSE ELECTRICAL CONNECTIONS. THE SYSTEM IS SUBJECT TO CONSTANT VIBRATION, THE LOOSENING OF ELECTRICAL CONNECTIONS CAN FREQUENTLY HAPPEN.

3. LUBRICATE MECHANICAL PARTS. CIRCUIT BREAKERS, EITHER DIRECT ACTING OR RELAY ACTUATED, AND SWITCHES CONTAIN PIVOTING AND/OR SLIDING PARTS. TO INSURE THEY DO NOT BECOME INOPERABLE DUE TO NONUSE, THESE PARTS SHALL BE LUBRICATED AND EXERCISED AS PER NETA REQUIREMENTS AND MANUFACTURER'S INSTRUCTIONS.

4. INSPECTION OF RATINGS AND SETTINGS. THE RATINGS AND SETTINGS OF ALL ELECTRICAL DEVICES SHALL BE INSPECTED TO CONFIRM THEY ARE IN ACCORDANCE WITH DESIGN REQUIREMENTS AND ANY LOAD CHANGES.

5. TESTING AND CALIBRATION. THE OPERATION OF THE ELECTRICAL SYSTEM AND DEVICES SHALL BE VERIFIED AGAINST THE MANUFACTURER'S SPECIFICATIONS, ASSOCIATED DESIGN PARAMETERS, AND REQUIREMENTS, WHILE THEY ARE SUBJECTED TO ABNORMAL ELECTRICAL CONDITIONS.

SPECIFIC APPLICABLE CODES AND STANDARDS:

ALL WORK UNDER PROJECT NO. 526-18-112 480V MAIN SECONDARY SWITCHGEAR INSPECTION, TESTING, AND MAINTENANCE SHALL BE COMPLETED IN ACCORDANCE TO THE LATEST EDITION OF THE NOTED CODES AND STANDARDS BELOW:

NATIONAL ELECTRIC CODE (NEC)

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS (IEEE)

INTERNATIONAL ELECTRICAL TESTING ASSOCIATION (NETA)

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

OSHA PART 1910; SUBPART S, 1910.308

VA SPECIFICATIONS

VA ELECTRICAL DESIGN MANUAL

NFPA 101

OSHA STANDARDS

VA DIRECTIVE 1028

NFPA 70E

EQUIPMENT TESTING:

THE FOLLOWING TYPICAL SWITCHGEAR TESTING PROCEDURES TEST THE CONDITION OF INSULATION, BASIC OPERATION OF ELECTRICAL SYSTEMS, AND/OR TIMING PARAMETERS OF THE ASSOCIATED EQUIPMENT. ALL TESTING SHALL BE COMPLETED IN ACCORDANCE WITH ALL NOTED ASSOCIATED TESTING AND MAINTENANCE STANDARDS. CONTRACTOR SHALL BE RESPONSIBLE TO ENSURE ALL WORK REQUIRED CAN BE COMPLETED WITHIN THIS CONTRACT. THIS INCLUDES BOTH DIRECT AND STAND BY WORK.

1. INSULATION RESISTANCE TESTING: SUPPLY VOLTAGE FROM A SOURCE OF CONSTANT POTENTIAL ACROSS THE INSULATION OF EQUIPMENT. A MEGOHMMETER SHALL BE USED AND WILL INDICATE THE INSULATION RESISTANCE DIRECTLY ON A CALIBRATED SCALE IN MEGOHMS. THE QUALITY OF THE

INSULATION IS EVALUATED BASED ON THE LEVEL OF INSULATION RESISTANCE.

2. POLARIZATION INDEX: THE INDEX IS A RATIO OF INSULATION RESISTANCE AT TEN MINUTES TO THE INSULATION RESISTANCE AT ONE MINUTE. THIS IS A SPECIALIZED APPLICATION OF THE DATA RECORDED DURING THE DIELECTRIC ABSORPTION TEST. THE USE OF POLARIZATION INDEX TESTING IS CONFINED TO ROTATING MACHINES, TRANSFORMERS, AND CABLES.

3. CONTACT RESISTANCE TESTING: TEST THE QUALITY OF THE CONTACTS ON SWITCHES AND CIRCUIT BREAKERS. USE A DIRECT SCALE CALIBRATED IN MICROHMS, CAPABLE OF READING CONTACT RESISTANCE OF 10 MICROHMS OR LESS. CONTACT RESISTANCE SHALL BE AS LOW AS POSSIBLE TO REDUCE POWER LOSSES AT THE CONTACTS. THIS WILL RESULT IN LOCALIZED HEATING, AND SHORTEN THE LIFE SPAN OF THE CONTACTS AND ANY NEARBY INSULATION.

4. PROTECTIVE DEVICE TESTING:

a. LOW VOLTAGE CIRCUIT BREAKERS-LOW VOLTAGE CIRCUIT BREAKERS CAN BE PLACED INTO THREE CATEGORIES DEPENDING ON THE APPLICABLE INDUSTRY STANDARDS; MOLDED CASE CIRCUIT BREAKER, INSULATED CASE CIRCUIT BREAKERS, AND LOW VOLTAGE POWER CIRCUIT BREAKERS.

b. TESTING CIRCUIT BREAKER TRIPPING CHARACTERISTICS: THE OVER-CURRENT TESTS SHALL BE PERFORMED ON INDIVIDUAL POLES AT 300% OF RATED CURRENT. THE REACTION OF THE CIRCUIT BREAKER TO THIS OVERLOAD IS INDICATIVE OF IT REACTION THROUGHOUT ITS ENTIRE OVER-CURRENT TRIPPING RANGE. THIS LOAD IS CHOSEN AS THE TEST POINT BECAUSE IT IS GENERATED THE REQUIRED CURRENT IN THE FIELD AND THE WATTAGE PER POLE FROM LINE TO LOAD IS LARGE ENOUGH, SO THE DISSIPATION OF HEAT IN THE NON-ACTIVE POLE SPACES IS MINOR AND DOES NOT APPRECIABLY IMPACT THE TEST RESULTS.

5. THE TESTING OF ELECTRO-MECHANICAL TRIP DEVICES OR SOLID-STATE DEVICES BY THE PRIMARY INJECTION METHOD REQUIRES THE USE OF A HIGH CURRENT TEST SET CAPABLE OF PRODUCING SUFFICIENT CURRENT AT LOW VOLTAGE TO OPERATE EACH OF THE ELEMENTS OF THE TRIP DEVICE. THIS TEST MUST HAVE MEANS OF ADJUSTING THE AMOUNT OF CURRENT APPLIED TO THE TRIP DEVICE AND A CYCLE AND TIMER TO MEASURE THE AMOUNT OF TIME TO TRIP THE BREAKER AT EACH CURRENT SETTING. A MINIMUM OF ONE TEST SHALL BE MADE IN THE RANGE OF EACH ELEMENT OF THE TRIP DEVICE.

-THE LONG TIME DELAY ELEMENT SHOULD ORDINARILY BE TESTED AT APPROXIMATELY 300% OF ITS SETTING.

-THE SHORT TIME DELAY ELEMENT SHOULD BE TESTED AT 150% - 200% OF ITS SETTING.

THE INSTANTANEOUS ELEMENT SHALL BE TESTED TO INSURE IT DOES NOT OPERATE AT TOO LOW A CURRENT LEVEL, YET OPERATE APPROPRIATELY AT THE PROPER LEVEL. FOR THIS TEST OF THE INSTANTANEOUS ELEMENT, THE APPLIED CURRENT MUST BE SYMMETRICAL WITHOUT AN ASYMMETRICAL OFFSET OR RANDOM ERRORS WILL BE INTRODUCED.

6. CLEAN UNIT.

7. INSPECT ARC CHUTES TO ENSURE COMPONENTS ARE INTACT.

8. ENSURE CONTACTS ARE INSPECTED TO ENSURE ADEQUATE CONDITION AND ALIGNMENT.

9. ALL BOLTED ELECTRICAL CONNECTIONS SHALL BE INSPECTED FOR HIGH RESISTANCE BY MEANS OF A LOW RESISTANCE OHMMETER AND IR CAMERA OR WITH A CALIBRATED TORQUE WRENCH. METHODS SHALL BE IN ACCORDANCE WITH MANUFACTURER'S PUBLISHED DATA.

10. INSPECT OPERATION OF MECHANISMS WITHIN UNIT. OPERATIONS SHALL BE SMOOTH AND ENGAGED EASILY.

11. INSPECT LUBRICATION OF MOVING CURRENT CARRYING PARTS AND MOVING SURFACES TO ENSURE ADEQUATE LUBRICATION.

12. ELECTRICAL TESTS

a. VERIFY RESISTANCE MEASUREMENTS THROUGH BOLTED CONNECTIONS WITH A LOW RESISTANCE OHMMETER.

b. PERFORM INSULATION RESISTANCE TESTING ON EACH POLE, PHASE TO PHASE AND PHASE TO GROUND. THIS SHALL BE PERFORMED BOTH WHILE PROTECTOR IS IN THE CLOSED POSITION AND OPEN POSITION. VOLTAGE SHALL BE APPLIED AS PER THE MANUFACTURER'S INSTALLATION INSTRUCTIONS/NETA REQUIREMENTS.

c. CONTRACTOR SHALL PERFORM INSULATION RESISTANCE TESTING ON ALL CONTROL WIRING IN RESPECT TO GROUND ACCORDING TO NETA REQUIREMENTS.

13. TESTING COMPANY QUALIFICATIONS:

THE AE SHALL DETERMINE APPROPRIATE NETA CERTIFIED EQUIPMENT TESTING ORGANIZATION THAT WILL BE CONTRACTED TO EXECUTE THE SWITCHGEAR INSPECTION, TESTING AND MAINTENANCE ACTIVITIES. THE CONTRACTOR SHALL PROVIDE ONLY NETA CERTIFIED EQUIPMENT INCLUDING ASSOCIATED CERTIFICATIONS. CONTRACTOR SHALL INSPECT EQUIPMENT PRIOR TO THE COMMENCEMENT OF ANY WORK. CONTRACTOR SHALL ENSURE ALL MATERIALS ARE ON SITE DURING WORK TO MAKE REPAIRS NECESSARY TO THE ASSOCIATED EQUIPMENT. CONTRACTOR SHALL COORDINATE DIRECTLY WITH THE VA COR.

General Requirements

1. The supplier shall be required to have VA issued identification badges for all his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property.

2. A site visit is required to verify existing conditions, available information, etc.

3. There will be no smoking at this facility except in designated smoking locations. Those caught violating this requirement will be required to leave the facility and/or be escorted off the facility by Police.

4. The supplier is responsible for obtaining his/her own vehicle parking.

5. Supplier personnel must complete VA “privacy and information security awareness training.” This is mandatory training for all VA and non-VA employees working at this facility. This training must be completed annually. Completion certification must be provided for each employee that will be onsite, if applicable.

6. The supplier shall ensure that his/her personnel conduct themselves in a professional manner, i.e., no profanity; proper attire; no discourteous behavior to VA employees, etc.

7. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.). The Contracting Officer or his/her designee will notify the supplier of any noncompliance with the foregoing provisions and the action to be taken. The Supplier shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Supplier or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Supplier fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Supplier in default. Proper PPE and Training must be provided to all employees.

8. The Supplier shall provide all labor, material tools, equipment, supervision, and other related items required to complete the project as per scope of work and specifications.

9. The Supplier must comply with the latest NFPA 101 Life Safety, NFPA 99 Health Care Facilities, and VA Design Standards.

10. All expenses towards mobilization at site and demobilization including bringing in equipment, workforce, and materials, dismantling the equipment, clearing the site etc. shall be deemed to be included in the firm-fixed price, or rates quoted, by the supplier. No separate payment of such expenses shall be entertained.

11. It is the responsibility of the supplier to verify all quantities, field conditions and measurements prior to starting work. The supplier shall notify the CO/COR of any differing site conditions prior to starting any work.

12. The Supplier shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. The project Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) similar projects.

13. The supplier shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc. The Supplier shall secure the work-area after each working shift.

14. The Supplier shall post visible required warning signs and barriers prior to beginning any work.

15. The Supplier is responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government.

16. Supplier shall submit a schedule to VA for approval. The Supplier shall not perform any work without prior coordination with the COR. The supplier shall not interfere with Hospital operations, and if the Supplier becomes aware of any condition which affects Hospital operations, they will immediately notify the COR.

17. The supplier shall perform cleanup at any time when the work area becomes cluttered and/or restricts traffic. The work area must be cleaned at the end of each work shift.

18. All work must be during regular hours. Normal work hours are 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If the Supplier desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the supplier must submit a written request for approval to the VA-COR at least seven (7) working days prior to the proposed start of such work.

19. The Supplier and their employees shall update the COR daily of activities completed and any issues identified.

20. No work beyond the contract shall be completed without written approval by the Contracting Officer (CO).

21. All work shall be done in accordance with contract drawings and specifications.

22. Supplier shall incorporate all necessary construction phasing and temp power as required to implement the construction, with minimal impact to the medical facility (preferably after hours and/or weekends). The schedule must include a “PHASING PROCESS” to ensure Hospital power and resources are available.

23. The Supplier will provide a Test Procedure for VA review and approval. The Test Procedure should verify normal, emergency, and abnormal operating conditions which may occur during the life of the equipment.

Autodesk Construction Cloud (ACC) Access Requirement

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

General Safety Requirements

1. Supplier is responsible and shall continue management and implementation of a safety and health program throughout duration of the project.

2. The Contracting Officer and VA staff reserve the right to suspend work when patient, staff and supplier's safety and health program is inadequate or non-complying.

3. Supplier shall provide all Personal Protective Equipment for the workers as per the requirement of the site. Work will be stopped in case the proper protection equipment is not found with the workers and the lapse of time shall be at the Supplier’s expense.

4. All work must be in compliance with OSHA safety standards and NFPA Electrical work requirements. The supplier shall also be familiar with working on all applicable electrical equipment.

Supervision Requirements To ensure that this Project is successfully completed in a timely manner and to the satisfaction of the VA, project management items include but are not limited to the following:

1. Kickoff Meeting: The Project Manager (PM) and/or Technical Lead shall attend a kickoff meeting with the COR to define the goals of the project including expectation, schedule, communication, etc.

2. Invoicing: A summary of work performed during the invoice period shall be provided with each invoice.

3. The Supervisor and/or Technical Lead shall hold biweekly progress meetings or calls with the VA to provide updates on overall project status and review on- going critical needs or action items.

4. The Supervisor and/or Technical Lead shall maintain an action item log (ON-SITE) with daily updates of work completed. This will be available to VA personnel to review at any time.

Period of Performance The supplier is expected to complete all work in 180 days after receipt of all materials. This should allow for scheduling with VA Hospital operations.

Place of Performance / Delivery All required Test Equipment and materials are to be delivered to the MSS1 / MSS2 for maintenance and testing of circuit breakers.

James J. Peters VA Medical Center the Bronx, NY All work is to be performed at the above address as well.

Proposal Pricing

Provide pricing for the above scope of work during regular day-work hours and as an option OFF-PEAK HOURS.

NOTE: The Testing Company will provide all power sources for their Test Equipment.

Inspection and Acceptance Procedure

1. The Supplier will provide a Test Procedure for VA review and approval.

2. The VA COR/POC shall inspect all work prior to demobilization of the supplier. The supplier shall illustrate to the VA COR/POC the specific work that was performed and demonstrate that the system is in operational order.

3. The Supplier must test all equipment as per VA and Electrical Codes.

4. All repairs, testing, and calibration shall be performed as per manufacturer’s recommendations and/or common industry practice. Calibration equipment shall be in compliance with NFPA and/or the manufacturer's requirements.

5. The Supplier shall “SET” each circuit breakers trip-settings (Long-Time Pickup, Long-Time Delay, Short-Time Pick-up, Short-Time Delay, Instantaneous Pick-up, and Ground Fault Pick-up and Ground Fault Delay) at the Trip Settings provided by the VA.

6. The Supplier shall test the functionality of the equipment upon completion of the project. This shall include testing of all trip functions. Supplier shall ensure all functions are operational including normal and emergency power conditions including power transfers as applicable.

7. The COR/POC will perform the inspection in the presence of the supplier personnel, No invoices will be processed for payment prior to the completion of POC inspection.

Drawings and Other Attachments For illustrative purposes, MSS1 and MSS2 are shown below.

Government Furnished Property The Government will identify the circuit breakers to be serviced. The Testing Company shall remove and re-install each circuit breaker.

General Applicable Codes and Standards All work Under this scope shall be completed in accordance with the latest edition of the noted codes and standards below.

1. NATIONAL ELECTRIC CODE (NEC)

2. NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

3. AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

4. INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS (IEEE)

5. INTERNATIONAL ELECTRICAL TESTING ASSOCIATION (NETA)

6. AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

7. OSHA PART 191 O; SUBPART S, 191 0.308

8. VA SPECIFICATIONS

9. VA ELECTRICAL DESIGN MANUAL

10. VA PHYSICAL SECURITY AND RESILENCY DESIGN MANUAL

11. NFPA 101

12. OSHA STANDARDS

13. VA DIRECTIVE 1028

14. NFPA 70E

SOW-MAINTENANCE AND TESTING: MSS1 AND MSS2 PAGE. 2 OF 13

image4.png image1.png image2.png image3.png