36C24223Q0304.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Contract Specialist Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570

PLACE OF PERFORMANCE

79 Middleville Road

Northport NY

ADDITIONAL INFORMATION

DESCRIPTION

The Northport VA Medical Center Physical Therapy Department is requiring the brand name purchase of a Bertec Balance Advantage Computerized Dynamic Posturography/Immersive Virtual Reality (CDP/IVR) System with training.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2021-05 3-10-2021.

This solicitation is set-aside for: SDVOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1250 employees.

The FSC/PSC is 6515.

The Northport VA Medical Center Physical Therapy Department is requiring the brand name purchase of a Bertec Balance Advantage Computerized Dynamic Posturography/Immersive Virtual Reality (CDP/IVR) System.

All interested companies shall provide quotations for the following: This is a brand name requirement with the following specifications:

Foundations Course Tuition Virtual training with balance specialist for 4 providers. (2 per training session).

Installation of Bertec CDP/IVR includes presence of balance specialist for onsite training day of installation. Includes all available staff.

Training for Bertec Vision Advantage One time in person or virtual training for all available staff.

Requirement Specifications:

· Immersive virtual environment with real-time adjustable parameters

· Rock wall

· Checkerboard Room

· Optokinetic stripes (horizonal and vertical, adjustable width and speed)

· Grocery aisle (real-time adjustable parameters)

· Flight simulator

· Castle Corridor

· Bertec Balance Advantage Software

· Dedicated computer

· Touchscreen monitor

· Wireless keyboard and pointing device/mouse

· Color printer

· Dynamic base with dual-balance force plate

· Visual surround immersive screen (74”W x 42”D x 105”H) with LCD projector

· Integrated safety harness structure

· Height adjustable clinician workstation

· One-year parts and labor with ongoing support

· Foam balance pad (18” x 20” x 4”

Assessment Protocols Dynamic:

· Sensory Organization Test (SOT)

· Motor Control Test (MCT)

· Adaptation Test (ADT)

Static:

· Limits of Stability (LOS)

· Rhythmic Weight Shift (RWS)

· Unilateral Stance (US)

· Weight Bearing Squat (WBS)

Training Protocols

· Quick Training

· Mobility

· Closed Chain

· Weight Shifting

· Vision

Specifications:

· Expanded assessment and treatment protocols

· Low 4” step height onto dual-balance force plate

· Low profile, easy access, open space, no hinge obstruction

· High-sensitivity dual-balance force plate

· Clinician touch screen display for user-friendly experience

· Intuitive, comprehensive clinical software for patient tracking

· Over 180 degree horizontal field of view, over 90 degree vertical field of view

· 18” x 20” balance plate level with 12”x 39” clinician standing area

· Modular software design to fit your needs

· Patented and HIPAA compliant patient database with merge and sync capabilities across all Bertec® Balance Advantage® products

· Standard and Bariatric Harness

· Bertec Balance Advantage Head-Shake Sensory Organization Test (HS-SOT)

· Virtual training for four (4) providers with balance specialist.

· Installation of Bertec CDP/IVR equipment with onsite training day with balance specialist for all available staff.

· In person or virtual Bertec Vision Advantage training for all available staff The contractor shall deliver all supplies within forty-five (45) days following the contract award unless delayed by unforeseen circumstances.

Place of Performance/Place of Delivery

79 Middleville Road Northport, NY

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)) 52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

52.225-5, Trade Agreements (JUL 2020) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 852.212-71 Gray Market Items (APR 2020).

852.219-73 VA Notice of Total Set Aside for SDVOSB VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

852.219-74 Limitations on Subcontracting-Monitoring and Compliance 852-219-78 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products

All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Janelle.Bonafede@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

52.212-2 EVALUATION

Comparative Evaluation Per FAR 13.106-2 Evaluation of quotations or offers, a comparative evaluation based on price and other factors will be conducted. Please provide such factors as warranty information, availability of expedited delivery, or any other factor differentiating your proposal from others that you believe should be considered and taken into account in comparing with other offers.

Additionally, if you’ re offering items that are not the brand name stated in this RFQ, please explain how your offered product meets or exceeds the capabilities of the brand name so those features can be fully considered and taken into account in comparison to any brand name offers.

Technical and past performance (responsibility check), when combined, are significantly more important than price.

Responsibility Check Prospective offerors are hereby notified that past performance will be evaluated via a “responsibility check” from any or all of the following:

· Federal Data Check (FedDataCheck)

· SAM.gov

· Past Performance Information Retrieval System (PPIRS),

· Dun and Bradstreet (D&B)

· Any other sources deemed appropriate to determine the Offeror’s ability to fulfill the requirements in this solicitation.

The following are the decision factors:

Award shall be made to the quoter, whose quotation, offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement, (2) past performance, and (3) price.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received not later than 1600 hours EST 02/03/2023 to Janelle.Bonafede@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janelle Bonafede at Janelle.Bonafede@va.gov.

Point of Contact Janelle Bonafede Contract Specialist Network Contracting Office (NC02), Supply Team 1 Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 10 of 10 Original Date: 10/12/17 Revision 04 Date: 06/10/20