36C24221Q1366_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Kimberly Wiatrowski

PLACE OF PERFORMANCE

Syracuse VA Medical Center

800 Irving Avenue

Syracuse NY

ADDITIONAL INFORMATION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION FOR COOLING TOWER FILL SERVICE FOR THE SYRACUSE VA MEDICAL CENTER 800 IRVING AVENUE, SYRACUSE, NY 13210

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and 13 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities - https://beta.sam.gov RFQ reference number 36C24221Q1366.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

(iv) This procurement is being issued as a total Small Business Set-Aside. The North American Industry Classification System (NAICS) code is J041 Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equip with a small business size standard of $16.5 million. The government intends to award a firm fixed price contract from this solicitation.

(v) The Contractor shall provide pricing to provide Cooling Tower Fill Service per the Statement of Work. See applicable salient characteristics/requirements below:

Pricing for Cooling Tower Fill Service for four (4) 750-ton cooling towers located at the Syracuse VA Medical Center These are double cell towers located on the roof of the chiller plant which is approximately 20 feet above ground level. Include all materials, labor, and equipment, and removal and proper disposal of old fill material. New fill material shall meet or exceed the OEM specification for the four (4) Baltimore Air Coil (BAC) cooling tower models PT2-1012A-3, PT2-1012A-30, PT2-1012A-302, and PT2-1012A-30, serial numbers U108082602, U108082601, U107178202, and U107178201, respectively.

(vi) Description of the Requirement: See attached Statement of Work.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance:

Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (JUN 2020), applies to this acquisition.

The following provisions are included as addenda to FAR 52.212-1:

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience to provide Cooling Tower Fill Service and be able to meet all the requirements of the attached Statement of Work.

The capability statement shall include the following information:

1) Solicitation number for this requirement as 36C24221Q1366

2) Name, address and telephone number of offeror

Only quotes which include a completed and signed Certification of Compliance with the Limitations on Subcontracting will be considered for award. Quotes must identify Key Personnel and their qualifications/experience and should contain any other information necessary to demonstrate the offeror’s capability and experience.

Contractor shall provide documentation of the testing and inspection agency’s qualifications or the documentation of non-OEM fill performance

PAST PERFORMANCE

Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Contractors without past performance will receive a neutral rating.

The Government shall request the contractor provide a list of contracts completed during the past three (3) years. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items apply to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://beta.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018) 52-204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) – applicable provisions and clauses noted in blue below:

852.203-70 Commercial Advertising (MAY 2008) 852.270-1 Representatives of Contracting Officer (JAN 2008)

852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post Award Small Business Program Representation (NOV 2020) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (Sept 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-50, Combating Trafficking in Persons (OCT 2020) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.222-55, Minimum Wages under Executive Order 13658 (NOV 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is an open market Small Business Set-Aside combined synopsis/solicitation for Cooling Tower Fill Service for the Syracuse VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received no later than 10:00 AM EST, Friday August 27, 2021. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.Wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI’s shall not be accepted after Tuesday, August 24, 2021 @ 10:00 am EST.

(xvi) Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to Kimberly Wiatrowski, Contracting Officer at Kimberly.Wiatrowski@va.gov.

Syracuse VA Medical Center Cooling Tower Fill Replacement Department of Veterans Affairs 800 Irving Avenue Syracuse, NY 13210

Statement of Work

Provide and install new Cooling Tower Fill for four (4) 750-ton cooling towers located at the Syracuse VA Medical Center, 800 Irving Ave, Syracuse, N.Y. These are double cell towers located on the roof of the chiller plant which is approximately 20 feet above ground level. Include all materials, labor, and equipment, and removal and proper disposal of old fill material. New fill material shall meet or exceed the OEM specification for the four (4) Baltimore Air Coil (BAC) cooling tower models PT2-1012A-3, PT2-1012A-30, PT2-1012A-302, and PT2-1012A-30, serial numbers U108082602, U108082601, U107178202, and U107178201, respectively.

Fill Material Specification:

Complete PVC fill material that meets the original cooling tower fill specifications and is sized to properly fit per the tower manufacture’s specifications, such as Baltimore Air Coil’s BACPak Kit part number RK1126M3. Fill shall be PVC, resistant to rot, decay, and biological attack; with a maximum flame spread rating of five per ASTM E84 and fabricated, formed and installed to ensure that water breaks up into droplets. The material shall be suitable for an entering water temperature of up to 140F.

Additionally, for non-OEM fill material, provide documentation of performance, tested in accordance with Cooling Tower Institute (CTI) Standard 201 on BAC model PT2-1012A towers. Where such documentation does not exist, provide an independent testing and inspection agency to substantiate performance equal to or better than the OEM fill when applied to the PT2-1012A model cooling tower. The minimum requirements are 2250 gpm (1125 gpm per cell) at 95F entering water temperature, and an outdoor Wet Bulb temperature of 78F, the leaving water temperature shall be no greater than 85F with the fan speed at 100%. If the cooling tower does not meet the specified performance with the non-OEM fill material, the Contractor shall make the corrections necessary to bring the tower into compliance with the specified performance including replacing the tower fill with OEM fill, if necessary. Additional tests will be required until the tower meets the specified performance. Costs for the tower corrections, and tests shall be borne by the Contractor. Contractor shall provide documentation of the testing and inspection agency’s qualifications or the documentation of non-OEM fill performance as part of their technical package.

Installation:

Remove existing fill material and install new cooling tower fill according to Baltimore Air Coil’s written instructions and per this scope of work and contract documents. Installation shall include all labor, lifts, hardware, safety equipment, and disposal. Contractor shall lockout the cooling towers before servicing in coordination with the chiller plant supervisor. The contractor shall assume that the spray header, spray branches, and drift eliminators will need to be removed and stored for re-installation to allow for fill replacement. No more than one cooling tower shall be out of service at any time due to this work.

Contractor will follow all Environmental Protection Agency (EPA) regulations while performing cleaning and disinfecting tasks, including any sludge, run-off, and cleaning agents.

Contractor shall provide Material Safety Data Sheets for any hazardous materials for review by the Contracting Officer Representative prior to being brought on site.

Work required in the performance of this contract shall be performed during the Medical Center’s regular administrative working hours, 7:00am to 4:00pm est., Monday through Friday, excluding Federal Holidays observed by the VAMC:

Or any other day the President declares a holiday.

Period of Performance: September 15, 2021 to December 31, 2021.

See attached document: Certification of Compliance with the Limitations on Subcontracting.

See attached document: Wage Determination.

Combined Synopsis/Solicitation Notice