36C24221Q1187 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904 To all Offerors/Bidders

36C24221Q1187

X x x

The purpose of this amendment is to revise the statement ofwork (attached). This revision removes sections 5.3.1.13, 5.3.1.14, and 5.3.1.15 from the statement of work as they are not applicable.

The due date for quote responses remains July 30, 2021, at 12 pm Eastern.

Marshand Boone Contracting Officer Department of Veterans Affairs James J. Peters VA Medical Center.

STATEMENT OF WORK (SOW)

AHU Maintenance; Yonkers Community Based Outreach Clinic (CBOC) Part 1. General Information

1.1 Background: The Department of Veterans Affairs (VA) James J. Peters VA Medical Center (JJP-VA) has a requirement to provide onsite maintenance and repair services for three (3) ROBUR Air Conditioning Units. These units are located above the Yonkers CBOC at 124 New Main Street, Yonkers, NY 10701. The JJP-VA intends to make a single (all or none), firm‐ fixed‐price award for a 12 month period with one (1) option year.

1.2 Scope of Work: This maintenance and repair service includes all associated equipment and piping. It also includes all parts and labor. The contract shall include semi-annual maintenance visits and on-site remedial repair service visit as deemed necessary by the contractor or the JJP-VA. The service (visit) response time is 4 hours from the JJP-VA placing a call requesting service. This response daily (including nights, weekends, and holidays.) All normally used parts shall be readily available at the contractor’s worksite for installation when necessary.

1.3 Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237‐70 Contractor responsibilities.

1.4 Security Requirements: Upon entering JJP-VA buildings the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA personnel, including the Privacy Act, 5 U.S.C.

§552a, regarding information and information system security. Vendor shall be escorted in the VA office buildings at all times. The contractor will be accompanied by designated government IT personnel and shall sign in upon entering the computer room. Services will not require connection to the VA network.

1.4.1 The contractor shall not disclose or cause to disseminate any information concerning operations of Department of Veterans Affairs. Such action(s) could result in violation of the contract and possible legal actions.

Part 2. Definition and Acronyms: N/A

Part 3. Government‐Furnished Items and Services

3.1 The following table includes the model, serial number, brand and description for the Cooling Units. All of the units are located at 130 West Kingsbridge All of the items are currently in good working condition.

Model #

Serial #

Description

Brand

If the owner (Yonkers Parking Authority) replaces any of these units during the contract term, all pricing will be adjusted accordingly.

Part 4. Contractor‐Furnished Items and Services

4.1 The contractor shall furnish all personnel, materials, labor, parts, supplies, travel, supervision and equipment required to perform work under the resulting contract, to include but not limited to, tools and expendable items.

4.2 The contractor shall provide one designated point of contact (POC) to the government’s designated representative for coordination of parts delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day‐to‐day maintenance meets the terms and conditions of the resulting contract.

4.3 The contractor shall provide a toll‐free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday—in addition to all hours for emergency service.

4.4 Parts/Supplies Availability: The contractor shall have an inventory of parts and supplies in quantities sufficient to effectively service the resulting contract. The contractor shall have an internal inventory system and delivery system for the parts and supplies. The inventory and delivery system must be sufficient to service the contract in accordance with the maintenance response times specified in paragraph 5.1

4.5 Personnel Qualifications: The contractor shall be required to provide fully qualified and manufacturer trained or certified service, delivery, and management personnel in sufficient numbers to actively and efficiently service and support the scanners in place during the contract period. The Contractor must maintain a suitably staffed and equipped service organization and must regularly offer maintenance services for copiers. At the request of the Government, the Contractor shall demonstrate to the satisfaction of the Government that the Contractor is a manufacturer authorized services provider and can purchase repair parts directly from the manufacturer.

4.6 The contractor shall oversee the routine scheduled and unscheduled maintenance and repair of all of the items listed in SOW paragraph 3.1.

4.7 The contractor shall use only new parts supplied by the manufacturer and after completion of the work, the service technician is required to remove from the work site old parts that were replaced.

4.8 The contractor shall provide at each service visit documentation/reports relating to repair work or preventative maintenance conducted.

4.9 The amount to be paid for the monthly service rate shall be reduced by two percent 2% for each Government business day that repairs are delayed beyond the specified time limit up to a total of fifty percent (50%) of the monthly rate.

Part 5. Specific Tasks

5.1 Service Calls: The contractor shall respond to service calls during normal working hours, Monday through Friday, including holidays observed by the Federal Government. The contractor shall respond to verbal service calls and is expected to initiate the repairs within four (4) working hours after notification of malfunction. The response time on a service call starts when the service call is placed to the contractor. The service technician shall report to the service requestor and notify of his/her arrival and verify the problem for which the service call was made. If the service call is not completed, the service technician shall contact the government’s designated representative and provide a detailed explanation as to why the item was not repaired and provide an estimated time for completion of the required repairs. The contractor shall complete the repairs and satisfactorily resolve the problem by effectively restoring the item to normal operating capability within 24 hours of responding.

5.2 Preventive Maintenance: The Contractor shall be responsible for performing all routine maintenance and repair work required to maintain the Cooling Units in the condition prescribed by the original equipment manufacturer’s recommended guidelines and/or warranty requirements where the warranty remains in force. The Contractor shall also provide quarterly preventative maintenance calls each year. The contractor shall examine, test, adjust the equipment, and as conditions warrant, repair or replace parts in accordance with original equipment manufacturer standards. Contractor shall maintain the Cooling Units in at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications.

5.3 Computer Room Air Conditioning (CRAC)/InRow Units: CRAC service will include quarterly Preventative Maintenance Service (PMS) inspections. The CRAC Service includes all labor and materials for monthly inspections and all labor/parts for any service calls for the equipment listed under Part 3.

5.3.1 Maintenance Inspections (as applicable)

5.3.1.1. Record temperature set points at each unit and provide dedicated document to track any changes.

5.3.1.2. Lubricate fan bearings per manufacturer’s recommendations.

5.3.1.3. Lubricate motor bearings per manufacturer’s recommendations.

5.3.1.4. Check fan safety switch.

5.3.1.5. Check belt tension and condition.

5.3.1.6. Check pulleys and motor mounts.

5.3.1.7. Check and clean coils.

5.3.1.8. Check and clean drain pans and drains.

5.3.1.9. Check filters.

5.3.1.10. Check filter switch.

5.3.1.11. Check fan motor and record amp readings.

5.3.1.12. Inspect electrical connections, contractors, relays, and operating/safety controls.

5.3.1.13. Check compressor oil level, test oil, meg motor.

5.3.1.14. Record refrigerant pressures, check site glass for clear and dry conditions.

5.3.1.15. Check compressor operating conditions and adjust as required.

5.3.1.16. Check humidifier and adjust operating controls.

5.3.1.17. Clean unit exterior.

5.3.2 As‐Needed Inspections:

5.3.2.1. Clean condenser coils.

5.3.2.2. Disinfect condensate pan.

5.3.2.3. Replace humidifier bottles.

5.3.2.4. Clean and paint unit panels where required.

5.3.2.5. Replace filters and belts if applicable.

5.3.4 Visual Checks:

5.3.4.1. Record ambient air temperature.

5.3.4.2. Verify panel lamps are operational.

5.3.4.3. Verify panel meters/displays are operational.

5.3.4.4. Verify cleanliness of air filter(s) when applicable

5.3.4.5. Verify condition of ventilating equipment when applicable.

5.3.5 Manual Checks:

5.3.5.1. Check all fans for free and quiet operation when applicable.

5.3.5.2. Check alarm/status indicators and note any deficiencies.

5.3.5.3. Clean exterior.

5.3.5.4. Replace air filter when applicable.

5.4 The contractor shall provide one (1) consolidated monthly invoice in arrears that includes the following information. Contract and Obligation Numbers; if applicable the description of repair services rendered;, Company Name; Address and phone number; Invoice Date; Invoice Number (Note that each invoice must have a different invoice number); and one (1) consolidated monthly contracted rate for items listed in SOW paragraph 3.1.

5.5 The Contractor shall provide recommendations for upgrade or replacement of equipment based on inspection.