36C24221C0177 P00002 SPECIAL NOTICE CONTRACT EXTENSION.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* MRI Trailer Lease Extension

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14227

SOLICITATION NUMBER* 36C24221Q0994

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* X1DB

NAICS CODE* 621512

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

POINT OF CONTACT*

CONTRACT SPECIALIST

ENELL RILEY

ENELL.RILEY@VA.GOV

716-862-7461 22454

CC: MEGAN.ROSS3@VA.GOV

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION VA Homepage

AGENCY CONTACT’S EMAIL ADDRESS megan.ross3@va.gov

EMAIL DESCRIPTION Contracting Office Email Contact

DESCRIPTION

Change Order Notice

Notice of Intent to Extend a Sole Source Requirement

Notice of Intent to extend the period of performance of a Sole Source Requirement. This is a supplemental agreement within scope of contract 36C24221C0177. The Department of Veterans Affairs, VA Healthcare System, New York Harbor Healthcare System (Brooklyn Campus) VISN 02 Contracting Activity intends to award a sole source modification contract under the authority of FAR Part 52.243-1 Changes-fixed-price. The associated NAICS code for this requirement is 621512; the size standard is $15 million. The awardee will be Insight Health Corp, 26250 Enterprise Ct Ste 100, Lake Forest, CA 92630. Description of equipment requirements: The requirement is for a rental Philips Mobile MRI (for full description see attached draft statement of work). A firm fixed price contract for an additional six (6) months is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit only the listed source. This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received by 1:00 pm EST on Wednesday, December 22, 2021. All responses must be sent to Contracting Officer Megan Ross at Megan.Ross3@va.gov and Contract Specialist Enell Riley Eneill.Riley@va.gov.

STATEMENT OF WORK

MRI Trailer Lease at the VA New York Harbor Healthcare System

Location: VA NY Harbor Healthcare System, 800 Poly Pl, Brooklyn, NY 11209.

Period of Performance: 01/01/2022-06/30/2022

The VA NY Harbor Healthcare System is seeking to extend its current rental of a Philips Mobile MRI rental while the permanent MRI suite is being built. The current contract is due to expire on 12/31/2021. We are seeking a 6-month extension option year contract from 01/01/2022 to 06/30/2022.

The Philips Mobile MRI rental must be capable of supporting the ongoing clinical programs at the Brooklyn campus, including Cardiology and Cardiac Surgery, Neurology and Neurosurgery, Orthopedics, Vascular Surgery, and Oncology.

The vendor must also have the capability of providing a mobile MRI unit to be on site 7 days per week.

The Vendor must provide specific services as follows:

Mobile Philips Ingeina MRI at the VA Brooklyn Campus.

Mobile MRI unit on site 7 days per week

The MRI must meet the specifications (MRI System Requirements Below)

VA MRI technologists are already trained in the Philips Ingenia MRI that will require minimum applications training.

The Vendor is responsible for transporting the unit to and from the location.

The Vendor is responsible for the maintenance of the unit, including all preventive maintenance, and all parts and labor.

The Vendor is responsible for the removal of the mobile unit as well as the existing retired Siemens Symphony MRI.

System must be able to transfer image and data to multiple modalities including PACs, VISTA Imaging, and printers. OEM Engineer will establish network and printer connectivity at the site in coordination with local IT staff. Verification of connectivity must be made prior to the start of patient procedures.

System scan protocols must be verified and validated by VA reading radiologists.

Biomed will remove system Hard Drive at contract end and destruct/dispose according to VA policy.

The system will be installed and operated in compliance with all applicable VA security and privacy standards, practices, and policies.

MRI Trailer

1. Trailer size is 704’’ long x 241’’wide.

Responsibility of VA Facility: VA Medical Center is responsible for the following:

VA will provide electrical power, and Emergency Generator Backup, 480 volt AC 3 phase 125 KVA fused at 150 amps Maximum voltage variation is +- 5% from nominal steady state, Voltage surges must not exceed +5%, 5 wire Russellstoll receptacle DF 2504 FRAB0, waterproof.

VA will provide 3 data lines and 3 telephone lines and connections to the VA Police/Fire Alarm system and the Code Alarm system.

Contractor to connect power, data, phone and alarm systems to the Mobile MRI trailer.

VA will provide network access for MRI remote diagnosis connection between trailer and service organization.

VA will provide water supply with a flow rate of 5 gallons per minute (45- 60PSA), maximum temp. of 70 degrees F.

VA will provide means of sanitary wastewater drainage from the system

The services of MRI technologists/technicians to perform all scans.

The VA will be responsible for cleaning and infection control measures.

VA will be responsible for all professional staff and MRI procedures, safety, and protocols.

VA Radiologist(s) will provide guidance for protocols and assume responsibility for medical care of patients. Radiologist(s) will also review studies for appropriateness according to established Department of Radiology protocols.

VA will be responsible for scheduling of patients to maximize patient throughput and will provide clerical support for scheduling, patient registration and other administrative responsibilities related to the MRI Schedule.

Provision of staff and equipment for emergency care and all CODE procedures.

Provision of medical supplies necessary to perform the procedures including gadolinium, injector kits, laundry and other necessary medical supplies and all consumable supplies.

Provision of film media (film, CD’s) specific to each the needs of each site, where required.

Transportation of patients to/from reception area and /or medical ward, to the MRI trailer.

MRI System Requirements

Minimum requirements for this system are a state of the art 1.5T short bore magnet

The MRI must have the same capabilities of the standard configuration for a Philips Ingenia 1.5 T MRI System or better with TIM technology

Gradients : Omega 33mT/m

Slew rate: 120 mT/m/ms

Software Level: R5

System must have capabilities for quantitative cardiac, neuro, and vascular post-processing. Cardiac post-processing includes capability for: volumes, flow, velocities, function; neuro cases: perfusion/diffusion;

Vascular , 3D/MIP, and stenosis analysis.

Minimum of 425 lb load table limit Gradient noise level of 99 db or below without reducing performance Equipment will be capable of sending images to a minimum of 3 destinations (DVD, PAC’s, Hospital RIS System, etc) Power injector Patient physiologic monitor In room video monitoring system

Software and Applications Packages: Specifications

TIM Application Suite TIM Whole Body Suite Neuro Suite Advanced Cardiac Cardiac Suite Flow Quantification Ortho Suite Argus Flow Body Suite Argus Function Onco Suite Advanced High Order Shim Angio Suite Interactive Real Time iPAT Extensions AutoAlign Spine Composing Inline Diffusion Neuro Perfusion Evaluation Inline Post Processing Inline BOLD Imaging Inline Perfusion BOLD Evaluation Advanced Functional Neuro 3D PACE Multiple Direction Diffusion Weighting Single Voxel Spectroscopy Vessel View Spectroscopy Evaluation 3D Volume Rendering Technique (3D VRT) 2D & 3D Chemical Shift Imaging CISS/DESS Turbo Gradient Spin ECHO (GRASE) Modality Performed Procedure Step (MPPS) Image Filter PMU Wireless Physio Control

Coils: Specifications

Patient Digital Video and Audio entertainment system:

Patient microphone to enable speaking to MRI technologist

Prefer camera at MRI technologist station. When talking to the patient the patient sees and hears the MRI technologist with positive 2 way communication. The patient voice response is transmitted from the microphone to the MRI technologist station speaker

Emergency call button for the patient to alert the MRI technologist of any problem or to speak to the MRI technologist

Additional MRI Trailer and System requirements

CD/DVD Burner Full compatibility with hospital PACS system

DICOM 3.0

Patient intercom system Safety and Warning Systems Visual and Audible Alarms

Brain – 12 Element Neck – 4 Element Spine (CTL) – 24 Element Body Matrix 6 Elements – x2 coils Peripheral Array – 16 Elements Pediatric Array - Large Shoulder Array

Foot/Ankle – 8 Channel Lower Extremity (Knee) – 8 Channel Wrist – 4 Channel Loop Flex 4 CM – x2 coils Double Loop Flex 7 CM – x2 coils Flex Coil Large Flex Coil Small Breast – 7 Channel Breast Array – 4 Channel Flex Coil Interface

Smoke Detectors, Fire Extinguishers Emergency Lighting Battery Phone and data ports 480v 50’ power cable Hydraulic patient lift, Stairs and railings HVAC system to maintain trailer environmental systems Operators and Technical support Manuals

Full System Service (Monday – Friday 8am to 5pm local time excluding Federal Holidays)

24 Hour telephone technical support toll free line, phone response within 1 hour, on site within 4 hours as needed.

All parts and labor for entire MRI system and trailer.

All OEM recommended Preventative Maintenance Service schedules.

Physicist Certification: Annual QA evaluation by an ACR certified

Diagnostic Medical Physicist OEM trained system applications specialist on site 3-5 days to train

VA technologists and modify protocols, as needed.

Applications training for Digital Video and Audio entertainment system.

Applications training for fMRI audio and video system and paradigm development Patient Monitoring equipment, pulse oximeter, EKG.