36C24220Q0103-006.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

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SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

GENERAL INFORMATION

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J Title: Building 15H Elevator Modernization at the VA Castle Point 10468-3904 36C24220Q0103 12-03-2019 N

SBA

238290 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Clifford S. Harrison Network Contracting Office 2 James J. Peters Medical Center 130 West Kengs Brigde Road Bronx, NY 10468 Castle Point Medical Center 41 Castle Point Road Wappingers Falls NY 12590

USA

https://www.bronx.va.gov/ Clifford.HArrison@va.gov Clifford.HArrison@va.gov Clifford.HArrison@va.gov COMBINED SYNOPSIS/SOLICITATION for: ELEVATOR REPAIR/MODERNIZATION @ THE CASTLE POINT VA FOR THE ENGINEERING DEPARTMENT.

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and FAR part 13 -“Simplified Acquisition Procedures ”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C242-19-Q-1200.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.

(iv) This procurement is being issued as 100% Small Business Set Aside Open Market Competition. The North American Industry Classification System (NAICS) code is 238290, Local Messenger and Local Delivery, with a small business size standard of $15.0 Million.

(v) The Contractor shall provide all resources necessary to accomplish the Elevator repair and modernization services needed.

Labor

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Total Labor

Materials

Total Materials

Equipment

Total Project

(vi) Description of requirement: The contractor shall provide all parts and labor identified in the SOW.

See Attached

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C242-19-Q-1200

1. Point of Contact, Company name, address, telephone and email address

1. Technical description of services to be performed in accordance with the Statement of Work

1. One redacted technical quote and one unredacted technical quote

1. Price

1. Past Performance History/References

1. Acknowledgement of any solicitation amendments

1. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offeror that fails to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) In accordance with 52.212-2 award shall be made to the quoter whose quotation offers the lowest price technically acceptable (LPTA) to the government, considering technical capability, past performance, and price.

(a)Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

1. Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

0. Schedule The proposed schedule will be evaluated as to how well it meets the objectives of the project:

0. Explain how you would perform the work while Maintaining Normal Operations of Building 15H Main Hospital

0. Explain your procedures of Planned outages for Building elevator service, signage, work coordination.

0. Contractor must provide three (3) instances of past experience with Elevator Repair/Maintenance of similar scope and magnitude. If these were government contracts please provide contract number, point of contact & dates of performance.

(2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION) 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018) 52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-8, Utilization of Small Business Concerns (OCT 2018) 52.219-9, Small Business Subcontracting Plan (AUG 2018) 52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (JAN 2019) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) 52.239-1, Privacy or Security Safeguards (AUG 1996) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is a 100% Service Disable Small Business Set-Aside open-market combined synopsis/solicitation to provide courier services to the Department of Veteran Affairs (VA) Castle Point VA. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Friday, September 18, 2019. The government shall only accept electronic submissions via email, please send all quotations to Clifford S. Harrison to Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Clifford S. Harrison, Contracting Officer, Clifford.Harrison@va.gov The last day to submit questions is 12:00 PM EST, Monday, September 16, 2019.

List of Attachments:

See attached documents:

1. NEW YORK WAGE DETERMINATION

Statement of Work

1. Background

Engineering Service (138) experienced a major elevator controls failure in one of our Mid-State elevators serving Building 15H at VA Castle Point Campus. We currently have one elevator serving Building 15H, this main section of the Castle Point VA Hospital cannot function without elevator service as this building operates 24/7. In addition to replacing the controls, per ASME code once the controls on the elevator are modified, the remainder of the elevator must be modified to meet code as well.

2. Place of Performance

3. Description / Specifications:

a) The vendor shall furnish all material, labor, supervision, tools, and equipment necessary to provide the following:

Non-Proprietary Controller Provide and install new non-proprietary controller micro-processor based system to control two Mid-State elevators. This system will be configured specifically for the building application with absolute floor encoding. In addition, the control system will have the capability for additional options based on building needs:

· Card Reader

· Floor Lockouts

· All hall call stations and individual car calls require key lockout switches for each floor

· Independent Service

· Flexibility for software enhancements for future code upgrades

· Duplex operation to take into account each cars position travel direction and door state when processing a hall call to determine best available car.

Vendor shall provide and install all new components and wiring to make the system fully operational. Vendor shall provide all new wiring from the elevator controllers to the elevator cars, not limited. Vendor shall provide additional software programming / modification required to make the system fully operational. Vendor shall provide to VA a copy of the installed elevator control software and keep a copy with the elevator controller panel.

Shutoff Valves Provide manual shutoff valve (2), one valve shall be in the pit area and the second valve shall be in the machine room. Install a new automatic shutoff valve in the oil supply line at the cylinder inlet. This will be typical for both elevator cars, for a total of four manual shutoff valves and two automatic shutoff valves.

Hydraulic Power Unit (Elevator # 2) Provide and install new high efficiency submersible power unit. Unit shall include pump, valve, and motor for elevator #2.

Closed-loop door operator Provide and install new closed loop door operator. System shall consist of heavy duty ½HP motor allows doors to open and close at consistent speed, even with the changing wind conditions at each floor. The closed loop operator shall regulate speed via performance feedback for perfect consistency from floor to floor and automatically adjusts for wind and door conditions to maintain consistent door times. Existing guide rails shall remain.

Fire Alarm Contractor shall procure Fire Protection vendor to install associated elevator fire alarm devices & wiring and terminate device wiring into existing building fire alarm panel. Vendor shall modernize elevator alarms in accordance with latest local, NYS State, and Federal codes for elevators and fire protection. Fire Protection vendor shall be responsible for all fire alarm panel programming and final testing of associated elevator devices.

LED Fixtures Provide and install new Lower energy consumption and longer lasting LED fixtures installed in new elevator hall buttons, lanterns and car operating panels. Fixture buttons and lantern shall be the vandal-resistant type. A completely new swing return panel shall be provided in the cab as well.

VA shall permit surface mounted devices to be installed.

Seismic Valves Provide and install new Seismic valves in each elevator pit adjacent to the jack assembly.

Car Safety Handrails Provide and install new top of car safety handrails on each elevator car.

Emergency Escape Hatch Switch Provide and install new Emergency Escape Hatch electric Switch on each elevator car as required by code.

Following existing characteristics and items shall remain unchanged

· Existing car speed, travel, and capacity

· Existing power unit for Elevator # 1

· Existing elevator car frame and sling

· Existing car platform

· Existing guide rails

· Existing elevator hoist-way entrance frames

· Existing elevator cab interior See schedule in sec. 15 of this requirement for list of additional elevator components to be installed and/ or remain in current condition.

At minimum one elevator shall remain fully operational and available for public use during the entire duration of the project.

Vendor shall provide and install all components of a mini-split wall AC unit to keep the machine room where the Microprocessor system will be installed. The room is approx. 250 Sq. Ft. VA to provide power to unit, vendor shall terminate power.

b) The VA shall provide the Vendor laydown area to store tools, vehicles, equipment, and materials.

c) Prior to start of work, vendor shall submit a schedule of the planned work detailing time and dates vendor plan to work, methods of work, material lead times, elevator downtimes and work items to be completed. Vendor shall proceed with work only after receiving approval from the VA.

d) The vendor competent person (field supervision) shall have minimum 10+ years of experience installing elevators and elevator components. All of the elevator mechanics who will work on this project shall have minimum 8+ years of experience working on systems of similar complexity. The vendor shall provide project resumes and qualifications prior to start of installation activities.

e) The VA has specific permitting SOPs for lockout / tagout, energizing and deenergizing systems, etc. The vendor shall cooperate fully with VA staff and make every effort to follow these SOPs. In addition the vendor shall follow all applicable Local, State, Federal, NEC, OSHA, ASME/ANSI A17.1, ADAAG and Industry Standards as part of the installation process. All materials used on project shall be in accordance with VA specifications. Vendor shall submit materials to be used on project for approval prior to commencing work on the project.

Upon completion of installation the vendor shall provide a third party testing entity and inspector approved by the VA, to test and inspect the elevator for functionality and safe operation. The tests performed shall be in accordance with ASME requirements. The company performing the inspection shall provide to the VA a report detailing any deficiencies found related to the components installed, and any overall code related deficiencies discovered during the inspection.

4. Period of Performance

200 days from Contract Award Date

5. Type of Contract

Firm Fixed Price (FFP)

6. Environmental Issues

If the contractor encounters any suspicious and/ or hazardous materials, i.e., lead paint or asbestos; bring it to the attention of the COR immediately. The contractor shall adhere to All federal, state, and local codes and requirements for campus at ALL times.

9. Contractor's Responsibilities

Contractor shall require his/her employees to comply with the instructions pertaining to conduct and other regulations called to the contractor's attention by the Contracting Officer, COR, and Federal Protective Officers.

10. Contractor Use of the Premises

USE OF PREMISES AND REMOVAL OF DEBRIS: The contractor is responsible for:

a) Normal work shall proceed with minimal to no interruption to normal medical center operations. Any work which can potentially impact medical center operations shall be scheduled and approved in advance with the COR.

b) To clean up frequently, all refuse, rubbish, scrap materials and debris caused by its operation, to the extent that at all times the site of the work shall present a neat, orderly and workmanlike appearance.

RECOGNIZED HOLIDAYS: The contractor is not required to perform services on the following holidays:

HOURS OF OPERATION:

a) The contractor is responsible for conducting business, between the hours of 8:00AM to 4:30 PM, Monday thru Friday.

b) Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular work days at no additional cost to the medical center. Authorization shall be at the discretion of the CO.

c) Vendor shall perform Machine Room / Elevator Conduit & Wiring work during off-hours from 10pm to 6am weekdays and weekends.

11. Security Requirements

In order to access the campus all of the Contractor personnel must have in their possession for inspection by VA Police Department a valid state or government issued identification such as drivers’ license or passport.

Personnel will be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property.

The contractor shall not have access to the Department of Veterans Affairs’ computer system.

12. Progress Meetings

A kickoff meeting will be held within 5 business days of contract award. Thereafter monthly progress meetings will be held between the VA-COR – Engineering Leadership and the Contractors Project Manager.

13. Government Furnished Items, Services & Responsibilities, and Definitions

Any Space assigned to the contractor for the storage of his/her supplies, material and the equipment, which he/she will use in the performance of work under this contract shall be kept in a neat and orderly condition. Space assigned to the contractor may be changed by the Medical Center during the term of this contract, at no additional cost. VA shall provide notification to prior to vendor being required to relocate the stored items.

The Medical Center will not be responsible in any way for safeguarding the contractor's stored supplies, materials, replacement parts or equipment.

Contracting Officer's Representative (COR): The COR will be designated at time of award. The COR will assist the CO in the discharge of his/her responsibilities. The responsibilities of the COR include, but are not limited to: acting as the Medical Center's representative in charge of the work at the site; and advising the CO of any factors which may cause delay in performance of the work.

14. Reference Materials:

APPLICABLE PUBLICATIONS, REFERENCES, LAWS, REGULATIONS AND POLICIES

15. Schedule List

Elevator Schedule

Building 15H

Installation Schedule

Machine Room Equipment

Hoist-way Equipment

Hoist-way Entrance Equipment

Signal Fixture Equipment

Elevator Car Equipment

A Specs For HYDRAULIC ELEVATOR Install

PART 1 – GENERAL

1.1 n/a

1.2 N/A

1.3 QUALIfications

3.Elevator Mechanic (Installer) shall have passed a Mechanic Examination approved by the U.S. Department of Labor and have technical qualifications of at least Ten years of experience in the elevator industry or 10,000 hours of field experience working in the elevator industry with technical update training. Apprentices shall be actively pursuing Certified Elevator Mechanic status. Certification shall be submitted for all workers employed in this capacity.

B. Welding at the project site shall be made by welders and welding operators who have previously qualified by test as prescribed in American Welding Society Publications AWS Dl.1 to perform the type of work required. Certificates shall be submitted for all workers employed in this capacity. A welding or hot work permit is required for each day and shall be obtained from the VAMC safety department. Request permit one day in advance.

C. Electrical work shall be performed by a Licensed Master Electrician and Licensed Journeymen Electricians as requirements by NEC. Certificates shall be submitted for all workers employed in this capacity.

F. Equipment within a group of hydraulic elevators shall be the product of the same manufacturer.

G. n/a

1.4 APPLICABLE PUBLICATIONS

NFPA 252 - Fire Test of Door Assemblies

For Sheet and Plate: U.S. Standard (USS) For Wires: American Wire Gauge (AWG)

VA Barrier Free Design Handbook H-18-13 VA Seismic Design Manual H-18-8

1.5 SUBMITTALS

1.6 WIRING DIAGRAMS

1.7 ADDITIONAL EQUIPMENT

A. Additional equipment required to operate the specified equipment manufactured and supplied for this installation shall be furnished and installed by the contractor. The cost of the equipment shall be included in the base bid.

1.8 TOOL CABINET

n/a

1.9 PERFORMANCE STANDARDS

2. n/a

1.10 warranty A. Submit all labor and materials furnished regarding elevator system and installation to terms of "Warranty of Construction" articles of FAR clause 52.246-21. The one-year Warranty shall commence after final inspection, completion of performance test, and upon full acceptance of the installation and run concurrent with the guarantee period of service.

B. During warranty period if a device is not functioning properly in accordance with specification requirements, more maintenance than the contract requires keeping device operational, device shall be removed and a new device meeting all requirements shall be installed as part of work until satisfactory operation of installation is obtained. Period of warranty shall start anew for such parts from date of completion of each new installation performed, in accordance with foregoing requirements.

1.11 POWER SUPPLY

n/a

1.12 EMERGENCY POWER SUPPLY

n/a

1.13 EVEVATOR MACHINE ROOM AND MACHINE SPACE

n/a

1.14 hoist-way LIGHTING n/a

PART 2 – PRODUCTS

2.1 MATERIALs

n/a

2.2 MANUFACTURED PRODUCTS

n/a

2.3 CONDUIT and wireway

A. As per latest NEC code.

2.4 CONDUCTORS

A. As per latest NEC code.

2.5 TRAVELING CABLES

2.6 CONTROLLER and SUPERVISORY PANEL

2.7 MICROPROCESSOR CONTROL SYSTEM

2.8 emergency POWER OPERATION

a. n/a

2.9 MACHINE ROOM MONITOR

n/a

2.10 FIREFIGHTER’S SERVICE

n/a

2.11 INDEPENDENT SERVICE

n/a

2.12 MEDICAL EMERGENCY SERVICE – PATIENT CARE FACLITIES ONLY

n/a

2.13 SEISMIC REQUIREMENTS

A. n/a

2.14 PUMP, motor, and valve ASSEMBLY

C. Control valves shall be electronically controlled. Hydraulic fluid flow shall be controlled to insure speed variation of not more than five (5) percent under all load conditions in either direction of travel.

2.15 HYDRAULIC SYSTEM

2.16…