36C24220Q0103-0001004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 49

0001 11-21-2019

36C242

Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

36C242

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

To all Offerors/Bidders

36C24220Q0103

11-21-2019

X x x 1

The purpose of this amendment is to revise the Combined Synopsis Solicitation Notice for: 36C242-20-Q-0130.

Section XV: Submission shall be received no later than 12:00 PM EST, Tuesday, December 3, 2019. The government shall only accept electronic submissions via email, please sendall questions to Clifford S. Harrison to Clifford.Harrison@va.gov.

Section XVI: Direct your questions to Clifford S. Harrison, Contracting Officer, Clifford.Harrison@va.gov. The last day to submit questions is 12:00 PM EST, Tuesday, November 27, 2019.

Attached below you will find the updated Combined Synopsis Notice.

Clifford S. Harrison Contracting Officer

COMBINED SYNOPSIS/SOLICITATION for: ELEVATOR REPAIR/MODERNIZATION

@ THE CASTLE POINT VA FOR THE ENGINEERING DEPARTMENT.

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and FAR part 13 -“Simplified Acquisition Procedures ”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C242-20-Q-0103.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.

(iv) This procurement is being issued as 100% Small Business Set Aside Open Market Competition. The North American Industry Classification System (NAICS) code is 238290, Local Messenger and Local Delivery, with a small business size standard of $16.5 Million.

(v) The Contractor shall provide all resources necessary to accomplish the Elevator repair and modernization services needed.

CLIN Description Quantity Unit Unit Price Total Labor

0001 Remove existing and install all new elevator microprocessor controllers

HR

0002 Installation of New conduit & wiring

0003 Install Mini split AC Unit in Elevator machine room

0004 Remove existing Seismic Valves and Install Seismic Valves

0005 Install New Power Unit for Elevator # 2

0006 Install Misc.

Items (New Car & Hall signal

0007 Fixtures, electrical switch for Cab escape hatch)

8 Fire Alarm Related Work

Total Labor

Materials

0009 Remove existing and install all new elevator microprocessor controllers

2 EA

0010 Installation of New conduit & wiring

1 JOB

0011 Install Mini split AC Unit in Elevator machine Room

1 EA

0012 Remove existing and Install

0013 Install New Power Unit for Elevator # 2

1 EA

0014 Install Misc.

Items (New Car & Hall signal Fixtures, electrical switch for Cab escape hatch)

0015 Fire Alarm Related Work

Total Materials

Equipment

0016 Misc. Elevator Tech. tools

1 JB

0017 Project Management

1 JB

Total Project

(vi) Description of requirement: The contractor shall provide all parts and labor identified in the SOW.

See Attached

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C242-20-Q-0103

2. Point of Contact, Company name, address, telephone and email address

3. Technical description of services to be performed in accordance with the Statement of

Work

4. One redacted technical quote and one unredacted technical quote

5. Price

6. Past Performance History/References

7. Acknowledgement of any solicitation amendments

8. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offeror that fails to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting. (Jul 2016)

52.204-22 Alternative Line Item Proposal (Jan 2017)

52.216-1 Type of Contract (APR 1984)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend The Term of The Contract (Mar 2000)

52.233-2 Service of Protest (SEPT 2006)

852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2008)

852.233-71 Alternate Protest Procedure (OCT 2018)

852.270-1 Representatives of Contracting Officers (Jan 2008)

(ix) In accordance with 52.212-2 award shall be made to the quoter whose quotation offers the lowest price technically acceptable (LPTA) to the government, considering technical capability, past performance, and price.

(a)Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

(1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

a. Schedule The proposed schedule will be evaluated as to how well it meets the objectives of the project:

1. Explain how you would perform the work while Maintaining Normal Operations of Building 15H Main Hospital

2. Explain your procedures of Planned outages for Building elevator service, signage, work coordination.

b. Contractor must provide three (3) instances of past experience with Elevator Repair/Maintenance of similar scope and magnitude. If these were government contracts please provide contract number, point of contact & dates of performance.

(2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the

System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A

COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED

NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.203-16 Preventing Personal Conflicts of Interest (DEC 2011)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

852.203-70 Commercial Advertising (May 2018)

852.215-71 Evaluation Factor Commitments (Dec 2009)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION)

852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.237-70 Contractor Responsibilities (APR 1984)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006)

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I

(OCT 1995)

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018)

52.204-14, Service Contract Reporting Requirements (OCT 2016)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.219-8, Utilization of Small Business Concerns (OCT 2018)

52.219-9, Small Business Subcontracting Plan (AUG 2018)

52.219-28, Post Award Small Business Program Representation (Jul 2013)

52.222-3, Convict Labor (June 2003)

52.222-21, Prohibition of Segregated Facilities (APR 2015)

52.222-26, Equal Opportunity (SEP 2016)

52.222-35, Equal Opportunity for Veterans (OCT 2015)

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222-37, Employment Reports on Veterans (FEB 2016)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-50, Combating Trafficking in Persons (JAN 2019)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management

(JUL 2013)

52.239-1, Privacy or Security Safeguards (AUG 1996)

52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is a 100% Small Business Set Aside Open Market Competition combined synopsis/solicitation to provide courier services to the Department of Veteran Affairs (VA) Castle Point VA. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Tuesday, December 3, 2019. The government shall only accept electronic submissions via email, please send all questions to Clifford S. Harrison to Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Clifford S. Harrison, Contracting Officer, Clifford.Harrison@va.gov The last day to submit questions is 12:00 PM EST, Tuesday, November 27, 2019.

List of Attachments:

See attached documents:

NEW YORK WAGE DETERMINATION

Statement of Work

1. Background

Engineering Service (138) experienced a major elevator controls failure in one of our Mid-State elevators serving Building 15H at VA Castle Point Campus. We currently have one elevator serving Building 15H, this main section of the Castle Point VA Hospital cannot function without elevator service as this building operates 24/7. In addition to replacing the controls, per ASME code once the controls on the elevator are modified, the remainder of the elevator must be modified to meet code as well.

2. Place of Performance

Department of Veterans Affairs Hudson Valley Health Care System mailto:Clifford.Harrison@va.gov

VAMC – Castle Point Campus 41 Castle Point Road Wappinger Falls, New York 12590

3. Description / Specifications:

a) The vendor shall furnish all material, labor, supervision, tools, and equipment necessary to provide the following:

Non-Proprietary Controller Provide and install new non-proprietary controller micro-processor-based system to control two Mid-State elevators. This system will be configured specifically for the building application with absolute floor encoding. In addition, the control system will have the capability for additional options based on building needs:

- Card Reader

- Floor Lockouts

- All hall call stations and individual car calls require key lockout switches for each floor

- Independent Service

- Flexibility for software enhancements for future code upgrades

- Duplex operation to take into account each cars position travel direction and door state when processing a hall call to determine best available car.

Vendor shall provide and install all new components and wiring to make the system fully operational. Vendor shall provide all new wiring from the elevator controllers to the elevator cars, not limited. Vendor shall provide additional software programming / modification required to make the system fully operational. Vendor shall provide to VA a copy of the installed elevator control software and keep a copy with the elevator controller panel.

Shutoff Valves Provide manual shutoff valve (2), one valve shall be in the pit area and the second valve shall be in the machine room. Install a new automatic shutoff valve in the oil supply line at the cylinder inlet. This will be typical for both elevator cars, for a total of four manual shutoff valves and two automatic shutoff valves.

Hydraulic Power Unit (Elevator # 2) Provide and install new high efficiency submersible power unit. Unit shall include pump, valve, and motor for elevator #2.

Closed-loop door operator Provide and install new closed loop door operator. System shall consist of heavy duty ½HP motor allows doors to open and close at consistent speed, even with the changing wind conditions at each floor. The closed loop operator shall regulate speed via performance feedback for perfect consistency from floor to floor and automatically adjusts for wind and door conditions to maintain consistent door times.

Existing guide rails shall remain.

Fire Alarm Contractor shall procure Fire Protection vendor to install associated elevator fire alarm devices & wiring and terminate device wiring into existing building fire alarm panel. Vendor shall modernize elevator alarms in accordance with latest local, NYS State, and Federal codes for elevators and fire protection. Fire Protection vendor shall be responsible for all fire alarm panel programming and final testing of associated elevator devices.

LED Fixtures Provide and install new Lower energy consumption and longer lasting LED fixtures installed in new elevator hall buttons, lanterns and car operating panels. Fixture buttons and lantern shall be the vandal-resistant type. A completely new swing return panel shall be provided in the cab as well.

VA shall permit surface mounted devices to be installed.

Seismic Valves Provide and install new Seismic valves in each elevator pit adjacent to the jack assembly.

Car Safety Handrails Provide and install new top of car safety handrails on each elevator car.

Emergency Escape Hatch Switch Provide and install new Emergency Escape Hatch electric Switch on each elevator car as required by code.

Following existing characteristics and items shall remain unchanged

- Existing car speed, travel, and capacity

- Existing power unit for Elevator # 1

- Existing elevator car frame and sling

- Existing car platform

- Existing guide rails

- Existing elevator hoist-way entrance frames

- Existing elevator cab interior

See schedule in sec. 15 of this requirement for list of additional elevator components to be installed and/ or remain in current condition.

At minimum one elevator shall remain fully operational and available for public use during the entire duration of the project.

Vendor shall provide and install all components of a mini-split wall AC unit to keep the machine room where the Microprocessor system will be installed. The room is approx. 250 Sq. Ft. VA to provide power to unit, vendor shall terminate power.

b) The VA shall provide the Vendor laydown area to store tools, vehicles, equipment, and materials.

c) Prior to start of work, vendor shall submit a schedule of the planned work detailing time and dates vendor plan to work, methods of work, material lead times, elevator downtimes and work items to be completed. Vendor shall proceed with work only after receiving approval from the VA.

d) The vendor competent person (field supervision) shall have minimum 10+ years of experience installing elevators and elevator components. All of the elevator mechanics who will work on this project shall have minimum 8+ years of experience working on systems of similar complexity. The vendor shall provide project resumes and qualifications prior to start of installation activities.

e) The VA has specific permitting SOPs for lockout / tagout, energizing and deenergizing systems, etc. The vendor shall cooperate fully with VA staff and make every effort to follow these SOPs. In addition the vendor shall follow all applicable Local, State, Federal, NEC, OSHA, ASME/ANSI A17.1, ADAAG and Industry Standards as part of the installation process. All materials used on project shall be in accordance with VA specifications. Vendor shall submit materials to be used on project for approval prior to commencing work on the project.

Upon completion of installation the vendor shall provide a third party testing entity and inspector approved by the VA, to test and inspect the elevator for functionality and safe operation. The tests performed shall be in accordance with ASME requirements. The company performing the inspection shall provide to the VA a report detailing any deficiencies found related to the components installed, and any overall code related deficiencies discovered during the inspection.

4. Period of Performance

200 days from Contract Award Date

5. Type of Contract

Firm Fixed Price (FFP)

6. Environmental Issues

If the contractor encounters any suspicious and/ or hazardous materials, i.e., lead paint or asbestos; bring it to the attention of the COR immediately. The contractor shall adhere to All federal, state, and local codes and requirements for campus at ALL times.

9. Contractor's Responsibilities

Contractor shall require his/her employees to comply with the instructions pertaining to conduct and other regulations called to the contractor's attention by the Contracting Officer, COR, and Federal Protective Officers.

10. Contractor Use of the Premises

USE OF PREMISES AND REMOVAL OF DEBRIS: The contractor is responsible for:

a) Normal work shall proceed with minimal to no interruption to normal medical center operations. Any work which can potentially impact medical center operations shall be scheduled and approved in advance with the COR.

b) To clean up frequently, all refuse, rubbish, scrap materials and debris caused by its operation, to the extent that at all times the site of the work shall present a neat, orderly and workmanlike appearance.

RECOGNIZED HOLIDAYS: The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

HOURS OF OPERATION:

a) The contractor is responsible for conducting business, between the hours of 8:00AM to 4:30 PM, Monday thru Friday.

b) Contractor may for his/her convenience request authorization in advance from the COR to work outside of regular working hours of regular work days at no additional cost to the medical center. Authorization shall be at the discretion of the CO.

c) Vendor shall perform Machine Room / Elevator Conduit & Wiring work during off-hours from 10pm to 6am weekdays and weekends.

11. Security Requirements

In order to access the campus all of the Contractor personnel must have in their possession for inspection by VA Police Department a valid state or government issued identification such as drivers’ license or passport.

Personnel will be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property.

The contractor shall not have access to the Department of Veterans Affairs’ computer system.

12. Progress Meetings

A kickoff meeting will be held within 5 business days of contract award. Thereafter monthly progress meetings will be held between the VA-COR – Engineering Leadership and the Contractors Project Manager.

13. Government Furnished Items, Services & Responsibilities, and Definitions

Any Space assigned to the contractor for the storage of his/her supplies, material and the equipment, which he/she will use in the performance of work under this contract shall be kept in a neat and orderly condition. Space assigned to the contractor may be changed by the Medical Center during the term of this contract, at no additional cost. VA shall provide notification to prior to vendor being required to relocate the stored items.

The Medical Center will not be responsible in any way for safeguarding the contractor's stored supplies, materials, replacement parts or equipment.

Contracting Officer's Representative (COR): The COR will be designated at time of award. The COR will assist the CO in the discharge of his/her responsibilities. The responsibilities of the COR include, but are not limited to: acting as the Medical Center's representative in charge of the work at the site; and advising the CO of any factors which may cause delay in performance of the work.

14. Reference Materials:

APPLICABLE PUBLICATIONS, REFERENCES, LAWS, REGULATIONS AND

POLICIES

(1) ASME/ANSI A17.1 and ADAAG

(2) ANSI A17.1

(3) ADAAG

(3) VA SPECS FOR ELEVATOR INSTALL

15. Schedule List

Elevator Schedule

Elevator Description Passenger Elevators H-1 & H-2

Elevator Location Castle Point Campus Building 15H

Number of Elevators 2

Elevator Type Direct Action Plunger

Capacity 5,000

Speed 125

Travel Existing

Landings 4

Openings 4- In Line

Power Supply 208 /3/ 60

Installation Schedule

Machine Room Equipment

Elevator Component Scope of Work Power Unit Provide and install New (elevator # 2 only)

Controls Provide and install new Non-Proprietary

Type (Both Elevators)

Selector Provide and install new (Both Elevators)

Machine Room Conduit, Duct, Provide and install new from machine room and wiring to elevators. (Both Elevators)

Governor N/A

Hoist-way Equipment

Car Guide Rails Existing To Remain

Rail Brackets Existing To Remain

Hoist Ropes N/A

Governor Rope N/A

Car Spring Buffers Existing To Remain

Car Guide Shoes Provide and install new (Both Elevators)

Leveling Switches Provide and install new (Both Elevators)

Limit switches Provide and install new (Both Elevators)

Slowdown Switches Provide and install new (Both Elevators)

Top / Bottom Terminal Switches

Provide and install new (Both Elevators)

Traveling Cable Provide and install new (Both Elevators)

Hoistway Wiring Provide and install new (Both Elevators)

Hoistway Conduit & Duct Provide and install new (Both Elevators)

Pit Ladder Existing To Remain

Pit Stop Switch Provide and install new (Both Elevators)

Pit Light Existing To Remain

Hoist-way Entrance Equipment

Hoist-way Entrance Frames Existing To Remain

Hoist-way Door Panels Existing To Remain

Hoist-way Door Unlocking Device

Existing To Remain

Hoist-way Sills Existing To Remain

Hoist-way Door Rollers & Interlocks

Signal Fixture Equipment

Main Car Operating Panel Provide and install new (Both Elevators)

Car Position Indicator Provide and install new (Both Elevators)

Car Directional Lantern Provide and install new (Both Elevators)

Two-Way Communication Device

Emergency Light Provide and install new (Both Elevators)

Hall Push Button Stations Provide and install new (Both Elevators)

Hall Lanterns Provide and install new (Both Elevators)

Lobby Hall Position Indicators Provide and install new (Both Elevators)

Lobby Remote Monitoring Station

N/A

Elevator Car Equipment

Car Sling Existing To Remain

Platform Existing To Remain

Plaform Isolation Existing To Remain

Sub-Flooring Existing To Remain

Load Weighing Device N/A

Car Safety N/A

Cab Enclosure Existing To Remain

Cab Front returns Existing To Remain

Cab Interior Existing To Remain

Cab Door Panels Existing To Remain

Cab Finished Flooring Existing To Remain

Cab Sill Existing To Remain

Car Top Inspection Station Provide and install new (Both Elevators) – as per current code

Alarm Bell Provide and install new (Both Elevators)

Door Operator Provide and install new (Both Elevators) – Variable Frequency Type

Clutch Provide and install new (Both Elevators)

Car Door Tracks Existing To Remain

Car Door Hangers & Rollers Provide and install new (Both Elevators)

Car Door Gate Switch Provide and install new (Both Elevators)

Door Reopening Devices Provide and install new (Both Elevators)

A SPECS FOR HYDRAULIC ELEVATOR INSTALL

PART 1 – GENERAL

1.1 N/A

1.2 N/A

1.3 QUALIFICATIONS

A. Approval by the Contracting Officer is required for products or services of proposed manufacturers, suppliers and installers and shall be contingent upon submission by Contractor of a certificate stating the following:

1. Elevator contractor is currently and regularly engaged in the installation of elevator equipment as one of his principal products.

2. Elevator contractor shall have Ten (10) years of successful experience, trained supervisory personnel, and facilities to install elevator equipment specified herein.

3.Elevator Mechanic (Installer) shall have passed a Mechanic Examination approved by the U.S.

Department of Labor and have technical qualifications of at least Ten years of experience in the elevator industry or 10,000 hours of field experience working in the elevator industry with technical update training. Apprentices shall be actively pursuing Certified Elevator Mechanic status. Certification shall be submitted for all workers employed in this capacity.

B. Welding at the project site shall be made by welders and welding operators who have previously qualified by test as prescribed in American Welding Society Publications AWS Dl.1 to perform the type of work required. Certificates shall be submitted for all workers employed in this capacity. A welding or hot work permit is required for each day and shall be obtained from the

VAMC safety department. Request permit one day in advance.

C. Electrical work shall be performed by a Licensed Master Electrician and Licensed Journeymen

Electricians as requirements by NEC. Certificates shall be submitted for all workers employed in this capacity.

D. Approval will not be given to elevator contractors and manufacturers who have established on prior projects, either government, municipal, or commercial, a record for unsatisfactory elevator installations, have failed to complete awarded contracts within the contract period, and do not have the requisite record of satisfactory performing elevator installations of similar type and magnitude.

E. Approval of Elevator Contractor’s equipment will be contingent upon their providing factory training, engineering and technical support, including all manuals, wiring diagrams, and tools necessary for adjusting, maintenance, repair, and testing of equipment to the VA for use by the

VA’s designated Elevator Maintenance Service Provider.

F. Equipment within a group of hydraulic elevators shall be the product of the same manufacturer.

G. n/a

1.4 APPLICABLE PUBLICATIONS

A. The publications listed below form a part of this specification. Elevator installation shall meet the requirements of the latest editions published and adopted by the United States Department of

Veterans Affairs on the date contract is signed.

B. Federal Specifications (Fed. Spec.):

J-C-30B ...................................... Cable and Wire, Electrical (Power, Fixed Installation)

J-C-580 ....................................... Cord, Flexible, and Wire, Fixture

W-S-610 ..................................... Splice Connectors

W-C-596F .................................. Connector, Plug, Electrical; Connector, Receptacle, Electrical

W-F-406E .................................. Fittings for Cable, Power, Electrical and Conduit, Metal, Flexible

HH-I-558C ................................. Insulation, Blankets, Thermal (Mineral Fiber, Industrial Type)

W-F-408E .................................. Fittings for Conduit, Metal, Rigid (Thick-Wall and Thin-wall

EMT Type)

RR-W-410 .................................. Wire Rope and Strand

TT-E-489J .................................. Enamel, Alkyd, Gloss, Low VOC Content

QQ-S-766 ................................... Steel, Stainless and Heat Resisting, Alloys, Plate, Sheet and Strip

C. American Society of Mechanical Engineers (ASME):

A17.1.......................................... Safety Code for Elevators and Escalators

A17.2.......................................... Inspectors Manual for Electric Elevators and Escalators

D. National Fire Protection Association:

NFPA 13 .................................... Standard for the Installation of Sprinkler Systems

NFPA 70 .................................... National Electrical Code (NEC)

NFPA 72 .................................... National Fire Alarm and Signaling Code

NFPA 101 .................................. Life Safety Code

NFPA 252 - Fire Test of Door Assemblies

E. International Building Code (IBC)

F. American Society for Testing and Materials (ASTM):

A1008/A1008M-09 .................... Steel, Sheet, Cold Rolled, Carbon, Structural, High-Strength

Low-Alloy and High Strength Low-Alloy with Improved

Formability

E1042-02 .................................... Acoustically Absorptive Materials Applied by Trowel or Spray

G. Manufacturer's Standardization Society of the Valve and Fittings Industry (MSS):

SP-58 .......................................... Pipe Hangers and Supports

H. Society of Automotive Engineers, Inc. (SAE):

J517-91 ....................................... Hydraulic Hose, Standard

I. Gages:

For Sheet and Plate: U.S. Standard (USS)

For Wires: American Wire Gauge (AWG)

J. American Welding Society (AWS):

D1.1............................................ Structured Welding Code – Steel

K. National Electrical Manufacturers Association (NEMA):

LD-3 ........................................... High-Pressure Decorative Laminates

L. Underwriter's Laboratories (UL):

486A........................................... Safety Wire Connectors for Copper Conductors

797 ............................................. Safety Electrical Metallic Tubing

M. Institute of Electrical and Electronic Engineers (IEEE)

N. Regulatory Standards:

VA Barrier Free Design Handbook H-18-13

VA Seismic Design Manual H-18-8

1.5 SUBMITTALS

A. Submit SHOP DRAWINGS, PRODUCT DATA, and SAMPLES.

B. Before execution of work, furnish information to evidence full compliance with contract requirements for proposed items. Such information shall include, as required: Manufacturer's

Name, Trade Names, Model or Catalog Number, Nameplate Data (size, capacity, and rating) and corresponding specification reference (Federal or project specification number and paragraph).

All submitted drawings and related elevator material shall be forwarded to the Contracting

Officer.

C. Shop Drawings:

1. Complete dimensioned layout in plan and section view showing the arrangement of equipment and all details of each elevator unit specified including:

a. Complete layout showing location of storage tank/pump assembly, controller, piping layout, outside diameter of cylinder/plunger assembly, size of car platform, car frame members, and support assembly.

b. Car, guide rails, brackets, buffers, and other components located in hoist-way.

c. Rail bracket spacing and maximum vertical forces on guide rails in accordance with H-

18-8 for Seismic Risk Zone 2 or greater.

d. Reaction at points of support and buffer impact loads.

e. Weight of principal parts.

f. n/a

g. Location of main line switch/shunt trip circuit breaker, switchboard panel, light switch, and feeder extension points in the machine room.

2. Drawings of hoist-way entrances and doors showing details of construction and method of fastening to the structural members of the building.

a. If drywall construction is used to enclose hoist-way, submit details of interface fastenings between entrance frames and drywall.

b. Sill details including sill support.

D. n/a

E. Name of manufacturer, type or style designation, and applicable data of the following equipment shall be shown on the elevator layouts:

1. Storage tank/pump assembly.

2. Pump and motor, HP and RPM rating, Voltage, Starting and Full Load Ampere, Number of phases, and Gallons per minute.

3. Controller.

4. Starters and Overload Current Protection Devices.

5. Car Safety Device; Rupture Valve and Manual Shut Off Valves.

6. Electric Door Operator; HP, RPM, Voltage, and Ampere rating of motor.

7. Hoist-way Door Interlocks.

8. Car Buffers; maximum and minimum rated load, maximum rated striking speed and stroke.

9. Cab Ventilation Unit; HP rating and CFM rating.

F. Complete construction drawings of elevator car enclosure, showing dimensioned details of construction, fastenings to platform, car lighting, ventilation, ceiling framing, top exits, and location of car equipment.

G. Complete dimensioned detail of vibration isolating foundations for storage tank/pump assembly.

H. Dimensioned drawings showing details of:

1. All signal and operating fixtures.

2. Car slide guides/roller guides.

3. Hoistway door tracks, hangers, and sills.

4. Door operator, infrared curtain units.

I. Cut sheets or drawings showing details of controllers and supervisory panels.

J. Furnish certificates as required under: Paragraph "QUALIFICATIONS".

1.6 WIRING DIAGRAMS

A. Provide three complete sets of paper and one electronic set of field wiring and straight-line wiring diagrams showing all electrical circuits in the hoist-way, machine room and fixtures. Install one set coated with an approved plastic sealer and mounted in the elevator machine room as directed by the Resident Engineer.

B. In the event field modifications are necessary during installation, diagrams shall be revised to include all corrections made prior to and during the final inspection. Corrected diagrams shall be delivered to the Resident Engineer within thirty (30) days of final acceptance.

C. Provide the following information relating to the specific type of microprocessor controls installed:

1. Owner's information manual, containing job specific data on major components, maintenance, and adjustment.

2. System logic description.

3. Complete wiring diagrams needed for field troubleshooting, adjustment, repair and replacement of components. Diagrams shall be base diagrams, containing all changes and additions made to the equipment during the design and construction period.

4. Changes made during the warranty period shall be noted on the drawings in adequate time to have the finalized drawings reproduced for mounting in the machine room no later than six months prior to the expiration of the warranty period.

1.7 ADDITIONAL EQUIPMENT

A. Additional equipment required to operate the specified equipment manufactured and supplied for this installation shall be furnished and installed by the contractor. The cost of the equipment shall be included in the base bid.

1.8 TOOL CABINET

n/a

1.9 PERFORMANCE STANDARDS

A. The elevators shall meet the highest standards of the industry and specifically the following:

1. n/a

2. n/a

3. Starting, stopping, and leveling shall be smooth and comfortable without appreciable steps of acceleration and deceleration.

B. n/a

C. n/a

D. n/a

1.10 WARRANTY

A. Submit all labor and materials furnished regarding elevator system and installation to terms of

"Warranty of Construction" articles of FAR clause 52.246-21. The one-year Warranty shall commence after final inspection, completion of performance test, and upon full acceptance of the installation and run concurrent with the guarantee period of service.

B. During warranty period if a device is not functioning properly in accordance with specification requirements, more maintenance than the contract requires keeping device operational, device shall be removed and a new device meeting all requirements shall be installed as part of work until satisfactory operation of installation is obtained. Period of warranty shall start anew for such parts from date of completion of each new installation performed, in accordance with foregoing requirements.

1.11 POWER SUPPLY

n/a

1.12 EMERGENCY POWER SUPPLY

n/a

1.13 EVEVATOR MACHINE ROOM AND MACHINE SPACE

n/a

1.14 hoist-way LIGHTING n/a

PART 2 – PRODUCTS

2.1 MATERIALS

n/a

2.2 MANUFACTURED PRODUCTS

n/a

2.3 CONDUIT AND WIREWAY

A. As per latest NEC code.

2.4 CONDUCTORS

A. As per latest NEC code.

2.5 TRAVELING CABLES

A. All conductors to the car shall consist of flexible traveling cables conforming to the requirements of NEC. Traveling cables shall run from the junction box on the car directly to the controller.

Junction boxes on the car shall be equipped with terminal blocks. Terminal blocks having pressure wire connectors of the clamp type that meet UL 486A requirements for stranded wire may be used in lieu of terminal eyelet connections. Terminal blocks shall have permanent indelible identifying numbers for each connection. Cables shall be securely anchored to avoid strain on individual terminal connections. Flame and moisture resistant outer covering must remain intact between junction boxes. Abrupt bending, twisting and distortion of the cables shall not be permitted.

B. Provide spare conductors equal to 10 percent of the total number of conductors furnished, but not less than 5 spare conductors in each traveling cable.

C. Provide shielded wires for the auto dial telephone system within the traveling cable, five (5) pair shielded wires for card reader, one (1) RG-6 Ethernet cable for Wi-FI, two (2) pair 14-gauge wires for 110 Volt power supply, and wire for video display monitor if specified.

D. If traveling cables contact the hoist-way or elevator due to sway or change in position, provide shields or pads to the elevator and hoist-way to prevent damage to the traveling cables.

E. Hardware cloth may be installed from the hoist-way suspension point to the elevator pit to prevent traveling cables from rubbing or chafing and securely fastened and tensioned to prevent buckling. Hardware cloth is not required when traveling cable is hung against a flat wall.

2.6 CONTROLLER and SUPERVISORY PANEL

A. UL/CSA Labeled Controller: Mount all assemblies, power supplies, chassis switches, and relays on a steel frame in a NEMA Type 1 General Purpose Enclosure. Cabinet shall be securely attached to the building structure.

B. Properly identify each device on all panels by name, letter, or standard symbol which shall be neatly stencil painted or decaled in an indelible and legible manner. Identification markings shall be coordinated with identical markings used on wiring diagrams. The ampere rating shall be marked adjacent to all fuse holders. All spare conductors to controller and supervisory panel shall be neatly formed, laced, and identified.

2.7 MICROPROCESSOR CONTROL SYSTEM

A. Provide a microprocessor control system with absolute position/speed feedback to control dispatching, signal functions, door operation, and pump motor control. Complete details of the components and printed circuit boards, together with a complete operational description, shall be submitted for approval. Provide closed transition SCR soft start.

B. Controller manufacturer shall provide factory training, engineering and technical support, including all manuals, wiring diagrams, and tools necessary for adjusting, maintenance, repair, and testing of equipment to the VA for use by the VA’s designated Elevator Maintenance Service

Provider.

C. Provide a low oil control feature that shall shut off the motor and pump and return the elevator to the lowest landing. Upon reaching the lowest landing, doors will open automatically allowing passengers to leave the elevator, and then doors shall close. All control buttons, except the door open button, alarm bell button, and the call for help button shall be made ineffective.

2.8 EMERGENCY POWER OPERATION

A. The control system for Elevator(s) shall provide for the operation of at least one car per elevator group on emergency power upon failure of the normal power supply.

B. Auxiliary equipment on elevator controllers, wiring between associated elevator controllers and wiring between elevator controllers and remote selector panel as required to permit the elevators to operate as detailed, shall be provided by the Elevator Contractor.

C. Upon loss of normal power supply there shall be a delay before transferring to emergency power of 10 seconds minimum to 45 seconds maximum, the delay shall be accomplished through an adjustable timing device. After adjusting delay the associated elevators shall function as follows:

1. Selector switch, Automatic position:

a. n/a

b. As each elevator reaches the designated floor and shuts down, another elevator shall start and return to the designated floor.

c. Elevators that have been manually removed from automatic service and are on independent service, fire service or medical emergency shall receive an automatic return signal. Elevators on inspection service or out of service shall not receive a signal.

d. When an elevator is given a signal to return and it is unable to start its movement to the designated floor within 30 seconds it shall be by-passed. When an elevator is by-passed, another elevator shall start and return.

e. This process shall continue until all elevators have returned to the designated floor and shut down.

f. Any elevator or elevators by-passed on initial return signal shall be signaled again.

g. n/a

h. If elevator(s) are keyed on to medical emergency service in the car prior to transfer to auxiliary power operation, medical emergency service shall be retained. This elevator shall be the first automatically selected elevator to operate on emergency power operation and complete its selected call demand. The elevator will return to the designated floor after the key switch is reset to normal position.

2. Selector switch, Manual operation:

a. n/a

b. The selector switch shall have positions marked with the number of each elevator controlled. It shall also have a position marked "Automatic". When the selector switch is set to the automatic position, the medical emergency service car shall operate on emergency power operation, or if none, the last car arriving at the designated floor shall operate on emergency power operation.

c. Change in selection of elevators shall be by means of the selection switch and shall occur only when the previous selected elevator is stopped at the designated floor.

d. The selector switch shall be locked out of operation when the system is in the normal mode of operation.

e. Locate the selector switch above the hall push button at the designated level. The key switch shall be a tumbler type lock furnished with four keys. The enclosure faceplate shall be identified "Emergency Power Control" with 13 mm (.50 in.) engraved letters filled with black paint.

D. Prior to the return of normal power an adjustable timer circuit shall activate that will cause all cars to remain at a floor if already there or stop and remain at the next floor if in flight. Actual transfer of power from auxiliary power to normal building power shall take place after all cars are stopped at a floor with their doors open.

E. Emergency Rescue Operation:

2.9 MACHINE ROOM MONITOR

n/a

2.10 FIREFIGHTER’S SERVICE

n/a

2.11 INDEPENDENT SERVICE

n/a

2.12 MEDICAL EMERGENCY SERVICE – PATIENT CARE FACLITIES ONLY

2.13 SEISMIC REQUIREMENTS

A. n/a

2.14 PUMP, MOTOR, AND VALVE ASSEMBLY

A. Provide pump assembly for the control of the elevator self-contained in a unit fabricated of structural steel. The unit shall consist of a hydraulic fluid pump, AC motor, oil control valves, muffler, piping, and fittings installed below the tank or in the tank.

B. Enclose submersible power unit on four open sides with not less than 16-gauge steel removable panel sections. Provide a 50 mm (2 in.) minimum, 100mm (4 in.) maximum air space between the top of the panels and bottom of tank. Line panels on the interior side with one-inch rigid acoustical insulation board. Install expanded metal sheave/belt guard that can be easily removed with hand tools for servicing and inspection.

C. Control valves shall be electronically controlled. Hydraulic fluid flow shall be controlled to insure speed variation of not more than five (5) percent under all load conditions in either direction of travel.

D. Pump shall be designed for hydraulic elevator service, having a steady discharge without pulsation to give smooth and quiet operation. Pump output shall be capable of lifting elevator car with rated capacity, with a speed variation of no more than five (5) percent between no load and full load. Hydraulic fluid by-pass shall discharge directly into storage tank.

E. Provide motor specifically designed for elevator service, synchronous speed not more than 1800

RPM, not to exceed nameplate full load current by more than 10%, and rated 120 starts per hour without exceeding a rise of 40 degrees C.

F. Provide isolation units of rubber to prevent transmission of pump and motor vibration to the building.

2.15 HYDRAULIC SYSTEM

A. Construct the storage tank of sheet steel, welded construction, and a steel cover with means for filling, a minimum one-inch protected vent opening, and a valve drain connection.