36C24218Q0227-00001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 03-28-2018 528-18-2-4303-0025 None

VISN 2 NCO

Upstate NY Department of Veterans Affairs Western New York Healthcare System 2875 Union Road, Suite 3500 Cheektowaga NY 14227 Department of Veterans Affairs Western New York Healthcare System Network Contracting Office/ATTN

90NCA

2875 Union Road, Suite 3500 Cheektowaga NY 14227 To all Offerors/Bidders

36C24218Q0227 03-08-2018

X X X 528-3680160-4303-822200 0100L0090 X The purpose of this Amendment A00001 to solicitation 36C24218Q0227 is to respond to questions posed by prospective offeror(s). Responses to the questions posed are contained in Attachment A included herewith.

This will now close the question and response period; no further questions will be accepted.

All other terms and conditions remain unchanged.

Michelle A. Harsch Contracting Officer

ATTACHMENT A

RESPONSES TO QUESTIONS FOR SOLICITATION 36C24218Q0227:

1. The SOW lists testing frequencies that are specific to compliance with New York State requirements and far beyond those required by the VA and NHPP standards. Is the facility requesting testing frequency that is above what is required in a VA facility and that this minimum is all that will be accepted?

Answer: The requirement calls for equipment testing in compliance with New York State requirements, quarterly, semi-annually and annually.

2. Several statements speak to the re-testing of components after repair. Please clarify expectations for the statements below:

a. Page 6 of 63, 2.b) “Retesting of repaired or adjusted equipment within 30 days of the repair or adjustment. This testing may be limited to features and parameters that would be affected by the repairs or modifications. In order to maintain functionality and minimize the effect on patient care the Contractor shall be available to provide testing within four (4) hours.”

Answer: Testing is generally required within 30 days, however, at the VA’s discretion, testing may be required within four (4) hours.

b. Page 7 of 63, 5. b) “The qualified Diagnostic Medical Physicist shall perform a follow-up inspection to verify compliance with any necessary corrective action required to correct deficiencies found.”

Answer: If the Diagnostic Medical Physicist (DMP) has identified a deficiency, and the VA has since addressed that deficiency with corrective action, the VA may request a follow-up inspection by the DMP to verify the adequacy of the corrective action taken.

c. Page 9 of 63, 2. “Testing is required within 30 days of repair or modification to equipment and shall be requested by the VAWNYHS.”

Answer: Testing is generally required within 30 days, however, at the VA’s discretion, testing may be required within a shorter timeframe.

d. Page 9 of 63, 2. a) “In order to maintain functionality and minimize the effect on patient care, the Contractor shall be able to provide testing within four (4) hours, upon request.”

Answer: Testing is generally required within 30 days, however, at the VA’s discretion, testing may be required within four (4) hours.

3. It is clear enough that we would retest anything that is repaired within 30 days. This is typically something that can be scheduled well in advance for the convenience of the facility and could even be done before or after clinical work hours. The statement regarding the 4 hours are unclear. Does this mean that the re-test must be done, within a 4-hour window on the day that it is scheduled, with the scheduling being done in advance? Please be specific of the expectation.

Answer: Testing is generally required within 30 days and scheduled in advance, however, at the VA’s discretion and in consideration of patient care or other issues that may arise; testing may be required within four (4) hours of request.

4. If the offeror is teaming with a sub-contractor to perform services, will you accept the subcontractors past performance and references in addition to the primary contractor’s?

Answer: The prime contractor must meet performance and reference requirements of the solicitation.

If subcontracting is considered, performance and references of the proposed subcontractor may be submitted. It is important to note Section B.2 Limitations on Subcontracting of this RFQ solicitation. If the offeror intends to subcontract, the offeror will be required to adhere to FAR 52.219-14 and provide details how the offeror will comply with the requirement at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

5. What is the file size limitation for emailing a proposal to Michelle.Harsch@va.gov?

Answer: 5 MB

6. If a proposal has file sizes that exceed the limitation for one email, and it needs to be emailed in 2 or more emails, what do you want typed in the subject line?

Answer: Reference the RFQ Solicitation number 36C24218Q0227