36C24218Q0078-001.docx

3 11/24/2017

STATEMENT OF WORK

UPS/BATTERY PREVENTIVE MAINTENANCE

A. General Scope of Work:

All parts and labor to perform annual UPS/Power conditioning preventive maintenance and semiannual battery preventive maintenance on UPS/power conditioning system(s) located at the Albany VA Medical Center, in main computer rooms D611 and A27/28. The government is contemplating the establishment of a base contract plus four (4) option years. Units are:

· (2) Emerson – NPOWER 80KVA – Installed in 2009 (caps/batteries/fans replaced in 2017)

· (2) APC 20KW – Installed in 2010/2013

UPS Full Preventive Maintenance Service:

Annual Service: Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness, (if applicable). Check module(s) completely for the following (if applicable): Rectifier and inverter snubber boards for discoloration. Check power capacitors for swelling or leaking oil. (if applicable). DC capacitor vent caps that have extruded more than 1 /8", (if applicable). Record all voltage and current meter readings on the module control cabinet or the system control cabinet. Measure and record harmonic trap filter currents, (if applicable). Check the inverter and rectifier snubbers for burned or broken wires. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration. Check fuses on the DC capacitor deck for continuity (if applicable). With customer approval, perform operational test of the system including unit transfer and battery discharge. Calibrate and record all electronics to system specifications. Check or perform Engineering Field Change Notices (FCN) as necessary. Measure and record all low-voltage power supply levels. Record phase-to-phase input voltage and currents. Review system performance with customer to address any questions and to schedule any repairs.

Battery Inspection Service: Performed During the UPS Annual PM Service. Check integrity of battery cabinet (if applicable). Visual inspection of the battery cabinet and/or room to include: Check for NO-OX grease or oil on all connections (if applicable). Check battery jars for proper liquid level (if flooded cells). Check for corrosion on all the terminals and cables. Examine the physical cleanliness of the battery room and jars. Measure and record DC bus ripple voltage (if applicable). Measure and record total battery float voltage.

Semi-Annual Battery Service: Inspect the appearance and cleanliness of the battery and the battery room. Clean normal jar top dirt accumulation (to be done only with battery off line). Measure and record the total battery float voltage and charging current. Measure and record the overall AC ripple voltage. Measure and record the overall AC ripple current.

Visually inspect the jars and covers for cracks and leakage. Visually inspect for evidence of corrosion. Measure and record the ambient temperature. Verify the integrity of the battery rack/cabinet.

Measure and record 100% of the jar temperatures. Measure and record the float voltage of all jars. Measure and record all internal ohm readings. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned. Verify approval for Battery Life program.

Annual Service includes the above, plus: Re-tighten all battery connections to the battery manufacturer's specifications, if required. Refer to the manufacturer's literature to determine if re-tightening is required. Measure and record all battery connection resistances in micro-ohms, when applicable. Corrective Maintenance Performed as Required: Refurbish cell connections as deemed necessary by the detailed inspection report.

Provide all software updates as required and specified per manufacturer’s directions for all UPS units in this SOW (where applicable)

B. VA Security C&A Security Requirements:

The computer rooms are considered secure areas and coordination with IT will need to be conducted. Each contractor entering the rooms will need to be escorted and sign in and out of the visitors log which is viewable by the Inspector General’s office and the Information Security Officer and VA Police.

C. Submittals:

A full written report is required after completion of services. This report can be send electronically to the COR for the project.

Security Requirements: All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA COR, be identified by the contract and employer, and restricted from unauthorized access.

Contractor vehicles shall be parked in designated areas of the campus. Request from the VA COR will be needed when picking up and dropping off materials and supplies, if necessary.

Performance Monitoring: Performance monitoring shall be conducted by the designated VA COR in accordance to OEM specific guidance; and all salient characteristics as described by this statement of work. VA COR shall inform the CO of any discrepancies. No payments shall be made before acceptance by designated VA COR representative occurs.

Place of Performance.

Albany-Stratton VA Medical Center 13 Holland Avenue Albany, NY 12208

Period of Performance. Vendor shall commence work within 15 days from notice to proceed by the COR.