36C24125Q0436.docx

SUBJECT*

Sources Sought Armored Car Services

GENERAL INFORMATION

SET-ASIDE

VAMC Manchester

718 Smyth Road Manchester NH 03104

POINT OF CONTACT*

Contract Specialist James L Moore james.moore14@va.gov

(603) 624-4366

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a source’s sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Purchase Order.

The VA anticipates issuing a solicitation for this requirement on or about May 10, 2025. VA will reserve the right to determine if proposals will be accepted by multiple offeror(s). Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contract Opportunities website (https://sam.gov/content/opportunities) so that they are notified of the issuance of the solicitation and any amendments.

In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no IDCs can be awarded to any offeror not registered in SAM.

NAICS Code is 561613 (Armored Car Services) with a Small Business Size Standard of $43M. The classification code is R711 (Support-Management: Banking).

Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to James Moore at the following e-mail address: James.Moore14@va.gov and ensure that the subject line includes Sources Sought number.

QUESTIONS WILL NOT BE ACCEPTED FOR THIS SOURCES SOUGHT AFTER 5/5/2025 AT 4:00 PM EST.

PERFORMANCE WORK STATEMENT

ARMORED CAR SERVICES FOR VISN-01

AGENT CASHIERS AND VETERANS CANTEEN SERVICES

TITLE OF PROJECT: Armored Car Services for Department of Veterans Affairs, VISN 01 Wide VAMCs.

SCOPE OF WORK: Provide Armored Car Services in support of the VISN 01Veterans Affairs Medical Centers in Togus, ME; White River Junction, VT; Bedford, MA; Boston, MA- includes Brockton, Jamaica Plain and West Roxbury; Manchester, NH; Northampton, MA; Providence, RI; Connecticut- includes Newington and West Haven; in accordance with the statement of work, applicable wage rates, terms and conditions incorporated herein, and regulations, codes and laws established by local, State and/or Federal agencies. Throughout the life of the contract changes in locations for armored car services may be added and/or removed and shall be modified accordingly.

SPECIFICATIONS:

Contractor shall provide all labor, supplies, materials, equipment, supervision, tolls and transportation necessary to provide armored car service for Canteen and/or Agent Cashier for the period of August 10, 2025 through August 9, 2026 with four (4) one (1) year options for renewal, in accordance with the following terms and conditions:

1. Contractor is to pick-up money from the following locations. Dates, times and specific addresses will be identified in separate task orders.

Monday thru Friday 7:00 am to 4:00 pm

Monday thru Friday 08:30 am to 3:00 pm

2. Contractor shall provide emergency pickup service as needed when requested by the Government’s Point of Contact (POC). If a normal pickup day coincides with the federal or bank holiday, the VA has the option to request an additional pickup that holiday week.

3. Agent Cashier and the Canteen from the VA will telephone specified bank on individual Task Order prior to the armored car pickup at the specified location on individual Task Order and make arrangements for the needed cash and coin. Contractor will pick up the locked bag of money from the bank, then safely store and deliver to the VA Agent Cashier or Canteen with the next scheduled pickup.

4. Contractor will need to check in with VA Police upon arrival on station. Driver will provide picture IDs provided by the armored car company for pickups and deliveries.

5. When making deliveries and pickups to and from the specified VA location, Contractor’s personnel are required to proceed directly to and from the pickup points with no deviations in route.

6. Contractor is required to make pickups from the specified VA location and then deliver to the VA’s Depository on the same day.

7. Pick-up and delivery log procedures will be established within individual Task Order.

8. Contractor shall provide a copy of signed and dated receipt for each pick-up. A receipt signed by the consignee shall be conclusive evidence that the shipment was received securely sealed and that the package(s) were free from any cutes, holes, or other defects that could permit loss of contents.

9. Shipments shall be securely and distinctly sealed and/or locked and tagged. The contractor will be liable for the loss of shipments from the time of pick-up until delivered to the consignee.

10. Maximum liability to the contractor is $150,000. Contractor must provide evidence of insurance coverage to the Contracting Officer.

11. Contractor shall be liable for the security of all its property once received into its possession.

12. Upon request by the Government, Contractor must demonstrate evidence of responsibility and provide the following information to the Contracting Officer:

a. List of names and profile experience of personnel who will be performing under the contract

b. Company experience: list of three references of similar type of service.

13. Rolled change orders will be returned with rolls intact.

ARMED DELIVERY

Individual Task Orders will identify specific requirements regarding escorts for each facility. All armored car guards will be allowed to carry their weapons. Contractor shall be flexible and be able to fulfill individual Task Orders requiring escorts. Contractors shall communicate with the Contracting Officer’s Representative and VABHS Police of each facility prior to starting.

All armed car guards shall have attained the legal age (the age of 21 years) and shall maintain neat, clean and professional appearance. All armed car guards shall have a firearm license in accordance with the applicable local regulations. A copy of the firearm license shall be accessible through performance of service.

FEDERAL HOLIDAYS:

The contractor will not perform pick-ups on any federal holiday:

New Year’s Day Martin Luther King Jr.’s Birthday George Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Any day specifically declared by the President of the United States to be a Federal/National holiday.

EMERGENCY PICKUPS AND DELIVERIES

On occasion and with short notice, the contractor may be asked to make a special pickup or delivery. The runs would normally be during the Monday – Friday work week but may extend into the evening hours. The contractor will be expected to respond to a call for an emergency run within 2 hours. The contractor shall invoice all emergencies separately. The contractor shall have the ability to accept credit card orders. Payment for emergency runs only shall be submitted from this contract on a separate invoice, payment will be provided via credit card and/or Purchase Order.

DRIVERS AND/OR ATTENDENTS

There shall be two employees making pick-ups and deliveries at all times. The drivers and/or attendants are required to wear identification (ID) badges during the entire time they are on the VAMC grounds. I.D. badges must have an identification picture, name of the individual and the represented company depicted on it. A photograph shall be submitted to the participating services of the driver and/or attendants, which shall be posted at delivery points.

Employees shall be able to communicate with personnel tact and courtesy. Employees shall be technically proficient in the skills necessary to fulfill the Government’s requirements, to include the ability to speak, understand, read and write English fluently.

All drivers and attendants shall have attained legal age (the age of 21 years) and shall maintain neat, clean and professional appearance. Drivers shall be licensed in accordance with the State specified on individual Task Order. A copy of the drivers and/or attendants license shall be accessible throughout performance of service.

VEHICLES

Vehicles used in the performance of this contract shall be registered and inspected and meet all minimum vehicle requirements as mandated by the State specified on individual Task Order.

INSURANCE

Contractor must provide proof of liability insurance, workers compensation and vehicle insurance before performance of Task Order begins.

TRAVEL

Travel expenses are not authorized.

CONTRACT TYPE

The daily rate in the schedule is a firm fixed-price, all-inclusive rate. Throughout the life of the contract, the locations of the banks used by each facility are subject to change. Therefore, alternate locations for the banks designated in the statement of work are limited to a (10) mile radius. The alternate location of the bank for the purpose of relocation and designation of such change is limited to appropriate state or approximately an (10) mile radius.

The Government may unilaterally designate up to four (4) such relocations in the course of the contract.

This contract has no Economic Price Adjustment (EPA) clause, therefore, offerors should account for any and all increased costs in the option years, such as, but not limited to: fuel, preventive maintenance, tolls, parking insurance, etc.

MISCELLANEOUS

Toll Charges: It is agreed and understood that the price quoted in the contractor's proposal includes any bridge or road toll charges.

CHANGES TO STATEMENT OF WORK

Changes to this original statement of work shall be authorized and approved by the VA Contracting Officer.

BEDFORD 200 Springs Road, Bedford, MA 01730

1. Contractor shall pick-up money every Monday and Wednesday from Sovereign Bank, 2 Morrissey Blvd, Columbia Park, Dorchester, MA by 1:00PM and deliver to Canteen Office, Bldg. 78, ground floor, Room B19J. The Contractor shall pick up money and deposits every Monday and Wednesday by 1:00PM at Canteen Office, Bldg. 78, ground floor, Room B19J and deliver to Sovereign Bank, 2 Morrissey Blvd, Columbia Park, Dorchester, MA.

2. Contractor shall pick-up money every Monday and Wednesday from Sovereign Bank, 2 Morrissey Blvd, Columbia Park, Dorchester, MA by 1:00PM and deliver to Agent Cashier Office, Bldg. 78, ground floor, Room B09.

BOSTON HCS:

BROCKTON 940 Belmont St, Brockton, MA 02301 JAMAICA PLAIN 152 S. Huntington Ave, Boston, MA 02130, WEST ROXBURY 1400 VFW Pkwy, West Roxbury, MA 02131

Contractor shall make weekly re-occurring pick-ups/drop-offs from the Agent Cashiers as follows:

1. Two (2) times a week (Tuesday & Thursdays) between the hours of 8:30 am to 4:00 pm from the Brockton and West Roxbury campuses; and,

2. Three (3) times a week (Monday, Wednesday & Friday) between the hours of 8:30 am to 4:00 pm from the Jamaica Plain campus.

Contractor shall make weekly re-occurring pick-ups/drop-offs from the Veteran Canteen Services as follows:

1. Two (2) times a week (Tuesday & Thursdays) between the hours of 11:00 am to 4:00 pm from the Brockton campus

2. Two (2) times a week (Tuesday & Thursdays) between the hours of 1:00 pm to 4:30 pm from the West Roxbury campus

3. Three (3) times a week (Monday, Wednesday & Friday) between the hours of 6:00 am to 11:00 am from the Jamaica Plain campus.

CONNECTICUT HCS:

WEST HAVEN 950 Campbell Ave, West Haven, CT 06516 NEWINGTON 555 Willard Ave, Newington, CT 06111

1. Contractor shall pick up deposits and deliver (change orders) for the West Haven, CT.

VAMC location every Monday through Friday between 9:00 am and 2:00 pm (Except Federal Holidays) from Wells Fargo Bank, Location is 36001200 at 302 Avon Street, Stratford, CT.for both the Agent Cashier located in Building 2; 1st floor, room1-1327A and for the VA Canteen located in Building 2; 1st floor, room 1-1270.

2. Contractor shall pick up deposits and deliver (change orders) for Newington, CT VAMC location every Monday, Wednesday and Fridays between the hours of 9:00 am and 2:00 pm for both Agent Cashier Office located in Building 2C Room 1120 and the Canteen Office is located in Building 2E, Basement Level Room. from Wells Fargo Bank Location 36001200 in Springfield, MA.

MANCHESTER 718 Smyth Rd, Manchester, NH

1. Agent Cashier Office: has no need currently. VA reserves the right to change at any time in the future.

2. Contractor shall pick up deposits every Friday between 7:30am – 3:30pm from Canteen Services at 718 Smyth Rd, Manchester, NH, BLDG 1, Basement and deposit to Citizens Bank.

NORTHHAMPTON (CWM) 421 North Main St., Leeds, MA. 01053

1. Contractor shall pick-up money every Wednesday and Friday from the Bank of America, 144 Main Street, Northampton, MA. and deliver to the Canteen Office, Bldg. 1, Room B246. The Contractor shall pick up money and deposits every Wednesday and Friday by 11:00AM EST and deliver to Bank of America, 144 Main Street, Northampton, MA.

2. Contractor shall pick-up money from Florence Bank, 260 Rustcraft RD, Dedham, MA, 02026, . and deliver to the Agent Cashier Office, Bldg. 1, Room 1071A, by 12:00PM EST every Thursday.

PROVIDENCE 830 Chalkstone Ave, Providence, RI 02908

1. Contractor shall pick-up money every Tuesday and Thursday from the contractor’s preferred local branch of the Bank of America by 11:00AM and deliver to Providence VAMC Canteen Office and Cashier Office. The Contractor shall pick up money and deposits every Tuesday and Thursday by 11:00AM at Providence VAMC Canteen Office and Cashier Office and deliver to the contractor’s preferred local branch of the Bank of America.

TOGUS 1 VA Center, Augusta, ME 04330

1. Agent Cashier Office: has no need currently. VA reserves the right to change at any time in the future.

2. Canteen Service: Armored car service pickup consisting of cash and checks, and delivery of change, up to five (5) times per week, Monday through Friday, excluding Federal Holidays, between 08:30 am EST and 03:00 pm EST. Contractor shall make pickups at the Canteen Service, Building 204, Room 114. Pickups shall be delivered to Bank of America, 110 Maine St., Brunswick, ME 04011 daily.

WHITE RIVER JUNCTION: 163 Veterans Dr, White River Junction, VT 05009

1. Contractor shall pick up cash deliveries from Citizen’s Bank every Monday (next business day if delivery day falls on a Federal holiday) and deliver to the Agent Cashier Office. Contractor shall pick up cash deliveries from Mascoma Savings Bank and deliver twice a week to the Canteen Service Office at the White River Junction VAMC on Mondays and Thursdays; the next business day if delivery day falls on a Federal holiday.