36C24124Q0591.docx

SUBJECT*

650-24-3-7821-0080: Eyesi surgical simulator Gold Software Plan

GENERAL INFORMATION

VAMC Togus

1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Fred Revah frederic.revah1@va.gov email only

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

STATEMENT OF WORK

SCOPE OF WORK: The Contractor shall provide.

Eyesi Surgical Complete Gold Software Plan including all Eyesi Surgical software updates to licensed software modules and the system software are provided with an expiration date of July 31 2025. In addition, non-exclusive licenses for all Eyesi Surgical simulation modules newly released for the purchased Surgery Interfaces are provided without additional cost until July 31 2025. - Including access to VRmNet during validity period.

1. EQUIPMENT

Eyesi Surgical Complete Gold Software Plan VA Providence already owns the Haag-Streit Eyesi Surgical Simulator system hardware. This purchase is for a license to continued software updates up until July 31, 2025.

2. SALIENT CHARACTERISTICS

The Contractor shall provide a fully functional system that meets the following characteristics:

Salient Characteristics

· The Eyesi software is run on a windows-based PC (already owned by the VA) that is connected to the Eyesi Peripheral equipment. The software controls the simulation that allows users to see the virtual surgical field in stereo and high resolution while operating with lifelike surgical instruments.

· This system is used by the opthomology residents at the Providence VA. They are able to use the system to practice the same discreet instrument movements as performed in eye surgery without risk for our veteran patients. This allows them increased opportunity to master their skillset.

· At the end of each simulation task, users can review metrics scoring their instrument and microscope handling, surgical efficiency and tissue treatment. They can track their progress against known standards as well as against their fellow students and instructors.

· Software package also includes lesson plans for surgical simulation education.

2. AREAS TO BE SERVICED

(one or all as necessary and appropriate to this contract) Department of Veterans Affairs Providence VA Medical Center Optometry department 830 Chalkstone Ave Providence, RI 02908

3. INSTALLATION NA

4. TRAINING NA

5. INSPECTION AND ACCEPTANCE

a) The Contractor shall conduct a joint inspection with the COR upon delivery of equipment.

b) Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

c) The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

6. WARRANTY

a) Software package shall include manufacturer support until July 31 2025.

7. TASK FREQUENCY AND INSTRUCTIONS

The work set forth in the Scope of Work shall be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance with the COR.

Equipment delivery shall not precede installation by more than 20 days. Installation and implementation must be immediately followed by clinical user training including “go live” support. Implementation and integration with VistA CPRS shall not exceed 90 days from date of award.

8. SPECIAL WORK REQUIREMENTS

The Contractor shall comply with any and all Infection Control Risk Assessment requirements deemed appropriate by the Providence VA Medical Center during all portions of the work set forth in the Scope of Work.

The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work.

9. PROPERTY DAMAGE

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

10. ATTACHMENTS

None.

11. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

12. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD

The contractor shall comply with the Federal OSHA Blood borne Pathogens Standard. The contractor shall:

A. Have methods by which all employees are educated as to risks associated with blood borne pathogens.

13. INFORMATION SECURITY LANGUAGE

14. Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information