36C24122Q0724.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Joshua.Gallien@va.gov

PLACE OF PERFORMANCE

950 Campbell Ave

West Haven CT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – West Haven Connecticut VAMC, Battery and charger replacement, installation, and testing

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q0724 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

(iv) This requirement is being issued as Service-Disabled Veteran Owned Small Business Set Aside. The associated NAICS code is 238210 – Electrical Contractors and Other Wiring Installation Contractors size standard 16.5 million dollars.

(v) The Government intends to award a firm-fixed price award for the acquisition and installation of batteries and charger and testing. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (Be advised the POP date/s as listed below can change depending on the final contract award date) Please Note the Period of Performance in the Performance Work Statement.

Please provide the following:

Cost per battery (each):

Cost of installation and testing:

POP Begin: 28-July-22

POP Begin: 28-July-22

Please provide the following:

Cost per battery (each):

Cost of installation and testing:

POP Begin: 28-July-22

POP Begin: 28-July-22

Total Cost:

(vi) The Contractor shall provide all materials and manpower to acquire and batteries and charger to include testing in accordance with the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details.

(vii) The Place of Performance is:

West Haven VAMC 950 Campbell Ave West Haven, CT 06516-2770

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (Jun 2020), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror will complete the attached Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

0. Ensure your representations and certifications are complete in the Vendor Information Pages, vendors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (Home · VetBiz Portal (va.gov) in order to receive credit for being a Service Disabled Veteran Owned Small Business or a Veteran Owned Small business.

1. Past Performance:

1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Capabilities: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service IAW the Performance Work Statement in a timely efficient manner.

2. As part of your submission provide the following information for review:

· Lead time for batteries

· Manufacturer Name and Part Number of proposed battery

· Lead time for charger

· Manufacturer Name and Part Number of proposed charger

2. If you are planning to sub-contract none of the work, some of or all of this work, please provide the name, address(s) and DUNS number of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (Attachment 2)

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 52.203-70 Commercial Advertising

· 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

· 852.232-72 Electronic Submission of Payment Request

· 852.246-71 Rejected Goods

· 852.273-70 Late Offers 852.219-74 Limitations on Subcontracting (JUL 2018), 852.219-77 VA Notice of Limitations on Subcontracting, 852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41, 52.222-42, (Wage Determination Applicable Central West Haven VAMC – New Haven County WD 2015-4127 (Rev-22) , 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due no later than 22-July-2022 at 10:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries will not be accepted.

(xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).

Performance Work Statement Department of Veterans Affairs (VA) VA Connecticut Healthcare System UPS Battery Upgrade

The purpose of this Performance Work Statement is to acquire the service necessary to replace the batteries in one onsite UPS systems, one battery bank with charger and recycle the used batteries.

Facility Information:

West Haven VAMC 950 Campbell Avenue West Haven, CT 06516-2770 Building 1 – Room G291 Load Center 1: Building 1 – Room SG110

UPS/Batteries Information:

· Brand/Type: Enersys/12HX505FR or equivalent batteries; Quantity: Forty (40) for One (1) Uninterruptible Power Supply Units (UPS)

· Brand Type: HBL America/HVM170-2 NiCad or equivalent batteries; Quantity: Forty-eight (48) for Battery bank

· Charger – Type: 120 VDC, 30 Amp Output/208 VAC Single Phase Input

Scope of Work:

All contracted work shall be performed by a qualified vendor, installer, laborer, and electrician. Existing batteries shall be properly removed, recycled, and recycling certificate delivered back to GEMS (Green Environment Management Systems) coordinator or VA POC for recording purposes.

Building 1 – Room G291 (houses one (1) uninterrupted power supple unit) The Vendor shall:

· Remove existing batteries and properly recycle (40 batteries)

· Provide recycling certificate to the VA POC

· Install new batteries (Brand/Type: Enersys/12HX505FR or equivalent batteries) (40 batteries)

· Test unit to ensure proper functionality

Load Center 1, Building 1, Room SG110 The vendor shall:

· Remove existing battery rank and replace with new unit with the capability to support the new batteries

· Remove existing batteries and properly recycle (48 batteries)

· Provide recycling certificate to VA POC

· Install new batteries (HBL America/HVM170-2 NiCad or equivalent batteries) (48 batteries)

· Install temporary battery system prior to working on existing system, the existing system supports generators/ATS system and shall remain functional during the duration of this installation. The temporary battery system shall be comprised of a minimum of four (4) 12 VDC batteries and rack.

· Remove existing charging system and replace with new system connected to the existing circuit

· Test system for proper functionality

Scheduling:

All work shall be performed and completed with-in 6 weeks of contract award unless other time frames are accepted by the VA at the time of award. Dates and times of repairs shall be coordinated between the contractor and Government to minimize impact to facility operations. All work shall be completed on weekends and work to the identified locates (G291 and Load Center shall be completed on different days to minimize risk to the facility.

Interference to Normal Functions:

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor must schedule said work at other than normal hours and as directed by the VA designee at no additional charge to the Government.

Debris Removal:

The Contractor/Installer must be required to remove waste materials and debris daily from the campus. All waste material and debris must be removed off the site by the contractor and must be disposed of in accordance with applicable Local, State and VA and Federal regulations.

Property Damage:

The Contractor must take all necessary precautions to prevent damage to any government property. The Contractor must report any damages immediately and must assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.

Additional Information:

The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.

COVID-19 Precautions:

Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.

COVID-19 precautions can potentially change at any time; contractors must be required to follow all current COVID-19 regulations.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Records Management:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

See attached document: S02_Attachment 1_Past Performance Worksheet.

See attached document: S02_Attachment 2 Limitation on Subcontracting.

Combined Synopsis/Solicitation Notice