36C24122Q0689.docx

SUBJECT*

36C24122Q0689 - Ceiling Lift Motor Replacement JP Campus

GENERAL INFORMATION

SET-ASIDE

VAMC Jamaica Plain

150 SOUTH HUNTINGTON AVE

Boston MA

CONTACT INFORMATION

830 Chalkstone Ave Providence, RI 02908

POINT OF CONTACT*

Contract Specialist Keri Reeves keri.reeves@va.gov keri.reeves@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Pre-solicitation notice over 25k and competing only among the authorized distributors of the OEM.

Presolicitation Notice Network Contracting Office 1 (NCO1) New England publishes this pre-Solicitation Notice of intent to solicit only among the SDVOSB authorized distributors of OEM, Hill-Rom, Inc., 1069 State Rte 46 E Batesville, IN 47006-7520, ueiSAM: JKNLGMBCHK347. Authorized distributors of the Large Business (LB) Original Equipment Manufacturer (OEM) to the Government, for the goods/services described below.

· GEO-MED, LLC, 1525 International PKWY STE 3071 Lake Mary, Florida 32746-7646

· THE JANZ CORP, 275 Outerbelt ST Columbus, Ohio 43213-1529

· ELECTRA-MED CORPORATION, 5332 Hill 23 DR Flint, Michigan 48507-6358

NCO 1 intends to solicit the authorized distributors of the OEM under the streamlined and simplified acquisition procedures of FAR 12.6 and FAR 13.106-1, competition to the maximum extent practicable.

NCO 1 intends to obtain the following for VAMC Jamaica Plain Campus: Ceiling Lifts from the SDVOSB sources listed above:

Capacity) Using wall charging: includes Likorall 242 ES Lift Motor (440lbs capacity) Motor Carriage, two button Hand control and slinbar 450

Labor and Material to install patients lifts/motors listed, weight testing and certification.

The PSC/FSC is 6515. The NAICS is 339112 and the Size Standard is 1,000.

Since the items are exclusively available from the authorized distributors of the OEM, no solicitation will be posted to Contracting Opportunities SAM.gov. This procurement is subject to prohibitions in VA Acquisition Regulation including 852.212-71 Gray Market Items and 852.212-72 Gray Market and Counterfeit Items.

Interested persons may contact the Contracting Officer via email at Keri.reeves@va.gov regarding this procurement. The determination of the acquisition strategy based on responses to this notice is within the discretion of the Contracting Officer.

Response must be received by 10:00AM EST, 07/25/2022.

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STATEMENT OF WORK

25 Ceiling Lift Motor Replacements Brockton Department of Veterans Affairs

VA BOSTON HEALTHCARE SYSTEM

150 SOUTH HUNTINGTON AVE, BOSTON, MA 02130

STATEMENT OF WORK (SOW):

General Description of Work The contractor shall furnish all labor, materials, equipment, rentals, finishes, support services, temporary power, ventilation/negative air, infection prevention control measures, demolition, safety/PPE, supervision, and disposal necessary to install twenty (25) Hill-Rom Liko furnished Ceiling Lift Motor Replacements for the current lift systems already installed by them in various rooms throughout our Jamaica plain campus as outlined below:

Room number EE number Motor Type *** EE numbers ( 3 unknown 1st, 16th, and 25th)

2F11-1-JP

Likorall 242 ES

6C17-1-JP

Likorall 250 ES

5E101-1-JP

Likorall 250 ES

The selected contractor shall furnish, deliver, and install forty (25) Liko Lifts Systems to the VA Boston Healthcare System Jamaica Plain Campus at 150 South Huntington Ave, Boston, MA 02130. Loading docks are available and their temporary use shall be coordinated in advance. The timeframe for delivery receipt shall be no later than six (6) weeks following award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Center, the contractor, and the certified installer, especially given the recent delays in shipping and lead times along with the VA Medical center’s ability to ensure proper storage space is available on or off site for all materials.

Any questions regarding this procurement request should be directed to:

Gregory Meyer, DPT, GCS, SPHMFC POC for Project 774-826-3023 Gregory.Meyer2@va.gov

Any questions regarding structural engineering should be directed to the supervisory engineer at the JP campus: Cale Putman. 857-214-0983 Cale.Putman@va.gov

General Requirements Contractor shall bear the cost to employ the manufacturers authorized representatives to install, inspect, weight test, and certify motor replacements in the following rooms per manufacturer’s recommendations. There will be an excel spreadsheet attached to the FORCE package for proper lining up of columns.

Room number EE number Motor Type *** EE numbers ( 3 unknown 1st, 16th, and 25th)

2F11-1-JP

Likorall 242 ES

6C17-1-JP

Likorall 250 ES

5E101-1-JP

Likorall 250 ES

SUBMITTALS

Installation

C. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, and would require to be performed on other-than-normal business hours and/or weekends.

INSTRUCTION AND PERSONNEL TRAINING

Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment. Provide at a minimum, four (4) hours of training, along with electronic and hardcopy of Operations & Maintenance materials, training agenda by a manufacturer authorized representative. Coordinate in advance with VA for a date/time/shift convenient for the VA and end-users. This includes covering all 3 nursing shifts.

TESTING

Conduct performance test, in the presence of the VA Engineering Manager, Safe Patient Handling Coordinator, independent third-party Inspector of Record (IOR),VA Equipment Mechanic, and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements.

INSPECTION

Inspection of installed ceiling mounted patient lift systems shall be conducted in accordance with the manufacturer’s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07) prior to use for patient movement. Contractor to provide the necessary equipment/weights for weight testing.

CONTRACTOR REQUIREMENTS

Safety & Health Plan:

Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided for this specific project scope.

The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be provided. Provide 10-hour OSHA certificates for all employees.

Provide Activity Hazard Analysis, AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and activity Safety Analyses. Before beginning each work activity, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site) Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Contractor is responsible for furnishing and installing all necessary infection control equipment, product and materials. Fire retardant polystyrene 6-mil thickness meeting local fire codes, dust proof/fire-rated barriers, HEPA equipped negative air machines, exhaust hoses, adhesive walk-off mats, hospital approved disinfectant and portable ceiling access modules.

Pre-Construction Risk Assessment Prior to scheduling and/or starting any work, the contractor shall meet with the VA COR, VA Engineering Manager, VA Safety Specialist, VA Infection Control Practitioner, VA GEMS Manager and VA Patient Safety representative to complete a Pre-Construction Risk Assessment for Infection Control, Life Safety, Patient Safety and GEMS determinations.

Security Procedures:

General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Coordinate in advance to receive VA issued PIV badges prior to coming on site.

No photography of VA premises is allowed without written permission of the Contracting Officer.

VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

Parking is restricted to contractor designated parking lots and spots. Coordinate with VA Police.

Questions regarding this procurement should be directed to our subject matter expert, requestor & point of contact. Gregory Meyer, DPT, CWCE, GCS, SPHMFC 1-774-826-3023 Gregory.meyer2@va.gov

The contractor shall perform all work under this contract in strict accordance with all Federal, State and local safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures.

PERIOD OF PERFORMANCE

Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than six (6) weeks following the award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Brockton MA and the selected contractor/manufacturer.

PAYMENT SCHEDULE

The contractor will bill on completion, inspection, and acceptance of the work.

NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA COR. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, Obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.