36C24122Q0404.docx

GENERAL INFORMATION

SET-ASIDE

JAMAICA PLAIN VAMC

150 SOUTH HUNTINGTON AVE

BOSTON MA

CONTACT INFORMATION

VAMC PROVIDENCE

830 Chalkstone Ave

Providence, RI 02890

POINT OF CONTACT*

Contract Specialist Keri Reeves keri.reeves@va.gov keri.reeves@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Pre-solicitation Notice of Intent to Sole Source

Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with:

MELLING, LLC

658 S Columbus St Alexandria, VA 22314-4156 ueiSAM: CA7CDKQND7U9

This is not a solicitation. The Department of Veterans Affairs intends to negotiate to purchase Optos Ultra-Widefield Retinal Imaging with Integrated OCT. The contractor will provide the required parts and labor.

MellingMedical is the Sole Source Authorized Distributor for Optos into the Federal Government. Since the intent is to procure this on a sole source basis, no solicitation will be posted to FedBizOps (FBO).

The following is the system that will be supported by this procurement:

Item

Part #

Description/Part Number

Est.

Qty

A10750

Optos Silverstone SS OCT Includes:Manufacturer's Warranty, Shipping & Handling (FOB Destination)

A10750 05 - Silverstone

The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements.

The NAICS 333314. The size standard is 500 employees. The PSC/FSC is 6515.

Interested persons may contact the Contract Specialist by email at keri.reeves@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Response must be received by 06/09/2022 NLT 10:00am EST.

Statement of Work Optos Ultra-Widefield Retinal Imaging with Integrated OCT, Optometry, JP

A. INTRODUCTION:

The VA Boston Healthcare System Surgical Department, Optometry, is in need of the Optos Ultra-Widefield Retinal Imaging with Integrated OCT, at the Jamaica Plain campus.

This FDA-Approved Ultrawide field retinal imaging device is used to evaluate, document, and monitor PERIPHERAL RETINA and POSTERIOR SEGMENT lesions that often are beyond the reach of standard fundus camera to capture. This includes retina tear and detachment, peripheral mass or vascular or exudative lesions frequently encountered during ophthalmic exam but were unable to capture for longitudinal comparison.

This equipment will help eye care professionals enhance their clinical examination and enhance practice economics improving imaging modalities and picture viewing options, this one has features that were not available a few years ago.

This device allows the clinician to not only photo-document lesions that a normal camera cannot, but also perform OCT on those lesions. The combination of technologies only exists with the Optos brand. This technology will be vital in diagnosis melanoma and choroidal neovascularization, to name two.

B. SUPPLIES OR SERVICES:

Item

Part #

Description/Part Number

Est.

Qty

A10750

Optos Silverstone SS OCT

FEATURE A10750 05 -

Silverstone Optos DICOM Modality Worklist (MWL) and Live Store to Third Party PACS

EIL: 43011

SEPG: 245473

C. DELIVERY LOCATION: Deliveries will be made to:

VA Boston Healthcare System, Optometry, JP-8B-45, 150 South Huntington Avenue Boston, MA 02130

D. Records Management Clauses:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

C-12 Page 1 of