36C10X20Q0286_1.docx

36C10X20Q0286 Contract Opportunity Combined Synopsis/Solicitation Notice

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CONTRACTING OFFICE

ADDRESS

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S201 NDCP R4 Brkln Data Center Cleaning 21703 36C10X20Q0286 10-08-2020 10:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561720 Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 Contract Specialist Cedric Jackson cedric.jackson@va.gov 240-215-1651 https://www.va.gov/opal/sac/index.asp Strategic Acquisition Center - Frederick This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. The Solicitation 36C10X20Q0286 issued as a Request for Quote (RFQ). This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective August 31, 2020, and Acquisition Policy Flash 20-24 effective 08/31/2020. The NAICS Code is 561720 – Disinfecting services. The Product Service Code (PSC) is S201- Custodial, Janitorial Services. The Small Business size standard is 19.5 Million. The Government will award a single award contract resulting from this solicitation.

Quote Due Date: 10/08/2020 at 10:00 AM ET Questions Due Date: 10/05/2020 at Noon ET The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and an addendum is below.

The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and an addendum is below.

See below for further requirements and solicitation details.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR

52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10X20Q0286 10-01-2020 Cedric Jackson

(240) 215-1651 10-08-2020 10:00 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 X X Y 561720 $19.5 Million N/A X

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 1-(877)-489-6135 See CONTINUATION Page Department of Veterans Affairs, (VA) NDCOL has a requirement for cleaning services at the Brooklyn Regional Data Center.

TIN: _____________________________________

DUNS:

CAGE :____________________________________

See CONTINUATION Page x X X Todd Synder Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

The Department of Veterans Affairs (VA), NDCOL, has a requirement for cleaning services at the Brooklyn Regional Data Center. These services are beyond the scope and resources of VA provided cleaning services, and require specialize knowledge, training and equipment. The Contractor shall perform the following at the Brooklyn Data Center in order to create a dust free and virus free environment: Description/Specification-Cleaning of the Brooklyn and Centers VA Region 4 office of OIT.

2.0 APPLICABLE DOCUMENTS

Documents referenced or germane to this Performance Work Statement (PWS) are listed below. In the performance of the tasks associated with this PWS, the Contractor shall comply with the following:

1. VA Handbook 6500.6, “Contract Security,” March 12, 2010

2. ISO 14644-1 2015 ISO 14644-1 Class 8 standard or better and ISO 14644-3 requirements.

3.0 SCOPE OF WORK

The Contractor shall provide a detailed plan for monthly, and semiannually cleaning services for the VA’s Brooklyn Regional Data Center (1ST Floor – Bldg. #14) and monthly and semiannually services for Office Cleaning (1st & 2nd floor – Bldg. #14). The Contractor shall ensure that cleaning procedures do not disturb the on-going operation of the installed computer equipment, sub floor leak detection system, fire suppression system or other power systems.

3.0 PERFORMANCE PERIOD

The period of performance shall be:

Base year October 13, 2020 through October 12, 2021 Option year 1 October 13, 2021 through October 12, 2022 Option year 2 October 13, 2022 through October 12, 2023 Option year 3 October 13, 2023 through October 12, 2024 Option year 4 October 13, 2024 through October 12, 2025

a. Kickoff meeting will be established within 5 days of receipt of order (ARO). All services will be performed during normal business work hours Monday through Friday.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

3.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed in VA facilities located in Brooklyn VA Medical Center, 800 Poly Place Brooklyn, NY, 11209 in Building #14 Data Center

4.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following at the Brooklyn Data Center in order to create a dust free, virus free, and static free environment:

1. MONTHLY SERVICE – Data Center (1ST Floor – Bldg. #14)

a. Contractor must use specialized equipment that is designed to clean Data Centers and prevent static electricity from damage electronic equipment that could disrupt the operational readiness of the data center. The Contractor will provide specialized vacuums cleaners with quadruple HEPA filters capable of moving dust and virus particles the industry standards for HEPA Filters is 0.3 microns or larger that is capable of removing at a minimum 99.97% of dust and debris particles.

b. The contractor will ensure when cleaning static discharge is minimized and the use of materials is safe for the Data Center electronics, and safe on all surfaces. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network communication racks, etc., meets or exceeds the ISO 14644-3 requirements.

c. Complete cleaning of all surfaces with non-residue tack cloths provided by the contractor, in order to remove remaining contaminants.

d. Complete removal of all dust, fingerprints, etc. from walls, doors, Air conditioner units, Power distribution units, desks, etc. including entire contents of computer room.

e. Complete vacuuming and cleaning entire top of floor surface.

2. SEMI-ANNUAL SERVICE – Data Center (1st Floor – Bldg. #14)

a. The Contractor shall provide the same as above monthly services plus the following cleaning services:

i. Complete vacuuming of the entire underfloor surface area with filtered vacuums that the contractor shall provide.

ii. Complete cleaning of the entire underfloor surface area

iii. Clean all pedestals and stringers before replacing floor tiles

3. MONTHLY SERVICE – Office Cleaning (1st & 2nd floor – Bldg. #14)

a. Clean all desk, cabinets and glass.

b. Clean all equipment including PC’s, printers, fax machines, flat screen monitors, etc.

4. SEMI-ANNUAL SERVICE – Office Cleaning (2nd Floor Bldg. #14)

a. The Contractor shall provide the same as above monthly services plus the following cleaning services:

i. Remove all loose dirt, dust, etc.in all accessible carpeted areas by vacuuming

ii. Pre-treat Stains and high traffic areas

iii. Clean carpets using a water-soluble cleaning agent which contains no ammonia or metallic properties harmful to equipment.

iv. Apply cleaning agent with a cloth pad on a rotary carpet shampooer.

v. Use an extraction process to remove the contaminants from the carpet.

vi. Clean inaccessible areas are by hand with scrub brushes and cleaning solutions. Treat carpets with an anti-static solution to prevent harmful static buildup.

5. The Contractor shall provide the COR with Monthly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month. The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue.

The Contractor shall monitor performance and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

5.0 TASKS AND DELIVERABLES

5.1 SCHEDULE FOR DELIVERABLES

1. MONTHLY SERVICE – Data Center (1ST Floor – Bldg. #14)

paragraph 4.5

throughout the period of performance (PoP).

15.1.b

Contractor Security Requirements Contractor Staff Roster IAW PWS paragraph 15.1.b

updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination

6.0 REPORTING REQUIREMENTS

Visual inspection of all areas and surfaces is conducted after cleaning by VA IT Staff member after services are provided during each instance.

7.0 GENERAL REQUIREMENTS

A. Project Manager or authorized designee who shall have complete authority to act for the contractor during the term of the contract and shall be responsible for all contractual matters relating to the daily operations of this project.

B. The Contractor, will provide a detail plan as to how they will be Accomplished all the deliverable within this PWS to include but not limited to subfloor surface cleaning, raised floor surface cleaning, exterior Equipment Surface cleaning, ceiling cleaning, anti-static floor finishing if applicable, subfloor encapsulation if applicable, and airborne particulate count sampling be completed at each scheduled preventative maintenance cleaning by trained personnel.

C. Clean Data Center in accordance with Performance Work Statement, industry standards and all applicable regulations reference in this PWS.

D. The Contractor shall use clean materials that’s are specialized for Data Center cleaning and meets the Environmentally Preferable Product (EPP) requirements in Executive Order 13101.

E. The Contractor will be responsible for any damages caused by the contractor or their agents. Uniforms and protective clothing.

F. The contractor shall determine the need for and provide any personal protective clothing required.

G. All Contract employees must wear VA provided identification badges.

H. All contractor employees shall wear contractor provided uniforms which are clearly distinguishable and shall display legible identification and company’s name.

I. At no time shall hardware devices, computer equipment, heating, ventilating, and air conditioning units, leak detection systems or Uninterruptable Power Supplies equipment be shifted or moved and careful attention shall be taken not to disturb electrical connections, safety devices, fire suppression systems and other environmental/support equipment.

J. All vendor equipment and other machinery that will be used during the cleaning must be properly grounded with appropriate inspection. The COR shall monitor and evaluate the effectiveness of the program. The contractor will take prompt action to correct all identified deficiencies.

K. The COR shall monitor and evaluate the effectiveness of the program. The contractor will take prompt action to correct all identified deficiencies.

7.1 PERFORMANCE METRICS

The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort.

Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209 Building #14

1) Data Center (1st Floor)

2) Offices (1st & 2nd Floor)

MONTHLY SERVICE – Data Center (1ST Floor – Bldg. #14)

· Complete vacuuming with specially designed quadruple filtered vacuums. All surfaces including cable racks, light fixtures, equipment frames, server cabinets, network comm racks, etc.

· Complete cleaning of all surfaces with specially designed, non-residue tack cloths, in order to remove remaining contaminants.

· Complete removal of all dust, fingerprints, etc. from walls, doors, A/C units, PDU’s, desks, etc., including entire contents of computer room.

· Complete vacuuming and cleaning entire top of floor surface.

MONTHLY SERVICE – Office Cleaning (1st & 2nd floor – Bldg. #14)

· Clean all desk, cabinets and glass.

· Clean all equipment including PC’s, printers, fax machines, flat screen monitors, etc.

SEMI-ANNUAL SERVICE – Data Center (1st Floor – Bldg. #14) Same as above monthly service plus:

· Complete vacuuming of the entire underfloor surface area with specifically designed quadruple filtered vacuums

· Complete cleaning of the entire underfloor surface area

• Clean all pedestals and stringers before replacing floor tiles

SEMI-ANNUAL SERVICE – Office Cleaning (1st & 2nd Floor Bldg. #14) Same as above monthly service plus:

Acceptable/ Unacceptable

2. Project Milestones and Schedule

Brooklyn DPC - MONTHLY SERVICE – Data Center (1ST Floor – Bldg. #14) Brooklyn DPC - MONTHLY SERVICE – Office cleaning (1st & 2nd floor – Bldg. #14) Brooklyn DPC - SEMI-ANNUAL SERVICE – Data Center (1st Floor – Bldg. #14) Brooklyn DPC - SEMI-ANNUAL SERVICE – Office Cleaning (1st & 2nd Floor Bldg. #14) Acceptable/ Unacceptable

The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. A SAP Performance Based Service Assessment Survey will be used in combination with the QASP to assist the Government in determining acceptable performance levels.

8.0 VA Responsibilities

A. Provide facility access and escort vendor as required.

9.0 Contractor Experience/Qualifications

To be considered for this contract the prospective offeror must provide staff who are knowledgeable and have at least Industry standard experience for the level cleanliness for the Brooklyn Data Center 5 years of experience and expertise with cleaning Sensitive Data Centers and office rooms within the Data Center building of similar project size, as well as the type of cleaning surfaces as described in the PWS. The contractor should have thorough knowledge of VA security directives (6500) and NIST Special Publication (800 Series). Contractor must demonstrate their cleaning technician shall have at least 3 years of experience cleaning data centers with sensitive electronics. Certification such as ADCCP or equivalent, and any other related information should be submitted on each employee prior to work being performed.

10.0 Management and Supervision

To assure fully adequate and timely completion of all tasks, the contractor shall manage the total work effort associated with the services required herein. Included in the function shall be a full range of management duties including, but not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The contractor shall provide an adequate staff of personnel with the necessary management skills and expertise to assure the performance of the work is in accordance with sound and efficient management practices.

The contractor shall document any open issues, possible problems, or any other items that could hinder the performance of the project or deliverables. Furthermore, resolutions to known problems or foreseen problems/issues shall be included in all deliverables submitted. Any determined issues that need to be addressed shall be communicated to the Government immediately for possible resolution.

11.0 Records, Reports and Acceptance of Task Orders/Deliverables The Contractor shall maintain records and prepare reports to document the implementation, progress, and completion of tasks as defined in this PWS. A copy of all reports shall be maintained by the contract lead, and a current copy must be provided to the Government. Field service reports must be provided at the time of service prior to departure from the site.

Work and work schedules will be cooperative efforts between the COR and the Contractor. Unless otherwise specified, the COR will have ten (10) workdays after receipt to review and accept/reject identified deliverables. For the purpose of this PWS, workdays do not include weekends and/or federal holidays unless previously agreed to by the COR.

12.0 Standards of Conduct

A. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity and for taking such disciplinary action against their employees as may be necessary.

B. Weapons are prohibited on federal property.

C. The Government reserves the right to direct the contractor to remove an employee from the work location for failure to comply with the Standards of Conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

D. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance and integrity and for taking such disciplinary action against their employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S. Department of Veterans Affairs and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

E. The use of abusive or offensive language, flirting or sexually suggestive language or actions, any form of discrimination or sexual harassment, quarreling, intimidation by words, actions or fighting is strictly prohibited on facility grounds. Also included is participation in disruptive activities that interfere with normal and efficient Government operations. At no additional cost to the Government and to maintain continuity of services, the Contractor shall initiate immediate action to replace such an employee.

F. The Contractor shall not allow any employee, while on duty, to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. At no additional cost to the Government and to maintain continuity of services the Contactor shall initiate immediate action to replace such an employee.

G. Contractor will provide necessary safety equipment and abide by the Occupational Safety and Health Administration (OSHA) regulations.

H. The Contactor shall not employ or subcontract with any person on this order if such person is identified to the Contractor by the COR as a potential threat to the health, safety, security or general well-being of other personnel or the operational mission.

I. While on site at the CRRC facility, Contactor employees, consultants, and subcontractors shall wear and display a United States Government-supplied identification badge on their outer clothing between neck and waist unless otherwise approved by the COR for safety restrictions.

13.0 Safety

A. Contractor and their agents must comply with Occupational Safety and Health Association and National Fire Protection Association regulations, where applicable.

B. Contractor shall provide all required Personal Protective Equipment (PPE).

14.0 Physical Security

The C&A requirements do not apply, and that a Security Accreditation Package is not Required.

Contractor and their agents must abide by all VA security regulations.

A. The use of any information that is subject to the Privacy Act will be utilized in complete accordance with all rules of conduct as applicable to Privacy Act Information.

B. The Contractor agrees by performing this effort that all associated personnel agree not to disclose any data or information related to this effort without prior approval from the COR.

C. Personnel must provide a valid state photo ID, each day, prior to entry to the facility. Visitor badges (where applicable) must be displayed above the waist, on the outer most garment.

15.0 Security and Privacy

15.1 Contractor Personnel Security Requirements

The position sensitivity and the level of background investigation commensurate with the required level of access is as follows:

Low/NACI/Tier 1 Contractor is continuously escorted throughout the cleaning areas and is never permitted to go beyond cleaning and dusting of cabinets and the backs of cabinets Contractor Responsibilities:

a. For a Low/Tier 1 Risk designation, with a period of performance requirement of 180 days or less, a Special Agreement Check (SAC) is required. A Department of Veterans Affairs (DVA) Memorandum – Electronic Fingerprints are required for fingerprinting. This should be submitted to the CO or COR after award has been made.

b. Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations in accordance with the ProPath template. The Contractor Staff Roster shall contain the Contractor’s Full Name, Date of Birth, Place of Birth, individual background investigation level requirement of Low/NACI Tier 1 SAC. The Contractor shall submit full Social Security Numbers either within the Contractor Staff Roster or under separate cover to the COR. The Contractor Staff Roster shall be updated and provided to VA within 1 day of any changes in employee status, training certification completion status, Background Investigation level status, additions/removal of employees, etc. throughout the Period of Performance. The Contractor Staff Roster shall remain a historical document indicating all past information and the Contractor shall indicate in the Comment field, employees no longer supporting this contract. The preferred method to send the Contractor Staff Roster or Social Security Number is by encrypted e-mail. If unable to send encrypted e-mail, other methods which comply with FIPS 140-2 are to encrypt the file use a secure fax, or use a traceable mail service.

c. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized.

d. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

e. A Contractor may be granted unescorted access to VA facilities and/or access to VA Information Technology resources (network and/or protected data) with a favorably adjudicated Special Agreement Check (SAC) or “Closed, No Issues” (SAC) fingerprint results, training delineated in VA Handbook 6500.6 (Appendix C, Section 9), and, the signed “Contractor Rules of Behavior.” The investigative history for Contractor personnel working under this contract must be maintained in the database of the Office of Personnel Management (OPM).

f. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

g. Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default.

h. Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, displaying their badges at all times, and returning the identity credentials upon termination of their relationship with VA.

A. Security Classification. The preparation of the deliverables in this contract will be completed at a moderate level. All deliverables shall fall under Exemption Number Two of the FOIA and no Contractor copyright of deliverables shall be authorized. A moderate level clearance is required; therefore, all Contractor personnel assigned to work on this order will be subject to a background investigation before work can commence.

1. Certifications Not to Disclose Information. In addition to the requirements of this order the Contractor agrees by performing this effort that all associated personnel, both prime and subcontractor, agree not to disclose any data or information related to this effort without prior approval of the COR. This certification shall be incorporated into the Contractor’s proposal and be signed by all personnel performing under this effort.

B. VA sensitive information will be protected IAW the Department of Veterans Affairs (VA) Information Security Rules of Behavior (ROB) provides the specific responsibilities and expected behavior for organizational users and non-organizational users of VA systems and VA information as required by OMB Circular A-130, Appendix III, paragraph 3a(2)(a) and VA Handbook 6500, Managing Information Security Risk: VA Information Security Program.

The VA will supply the contractor with the minimum logical (technical) and/or physical access to VA information and VA information systems for employees, sub-contractors, and: (1) to perform the services specified in the contract, (2) to perform necessary functions for electronic storage or transmission media necessary for performance of the contract, and (3) for individuals who first satisfy the same conditions, requirements, and restrictions that comparable VA employees must meet to have access to the same type of VA information.

All contractors and subcontractors working with VA Sensitive Information are subject to the same investigative requirements as those of regular VA appointees or employees who have access to the same types of information. The level of background security investigation will be in accordance with VA Directive 0710, Handbook 0710, which are available at https://www.va.gov/vapubs/. Contractors are responsible for screening their employees.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR PERIOD OF PERFORMANCE: 12 Months from Date of Award

0.00

Cleaning Services for Brooklyn VA shall be provided IAW PWS paragraph 4.0.

Firm fixed-prices for the services described in PWS paragraph 4.0 shall be included in SLINs 0001AA, 0001AB, 0001AC and 0001AD and shall include all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.0 Contract Period: Base POP Begin: 10-13-2020 POP End: 10-12-2021

0001AA

12.00

MONTHLY SERVICE – Brooklyn Data Center (1ST Floor – Building (Bldg) #14) IAW PWS paragraph 4.0 Contract Period: Base

0001AB

12.00

MONTHLY SERVICE – Brooklyn Office Cleaning (1st & 2nd floor – Bldg #14) IAW PWS paragraph 4.0 Contract Period: Base

0001AC

2.00

SEMI-ANNUAL SERVICE – Brooklyn Data Center (1st Floor – Bldg #14) IAW PWS paragraph 4.0 Contract Period: Base

0001AD

2.00

SEMI-ANNUAL SERVICE – Brooklyn Office Cleaning (1st & 2nd Floor Bldg #14) IAW PWS paragraph 4.0 Contract Period: Base

12.00

Monthly Progress Report IAW PWS paragraph 4.5 Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: Contracting Officer’s Representative (COR) and the Contracting Officer (CO) Inspection: destination Acceptance: destination Contract Period: Base

1.00

Contractor Staff Roster IAW PWS paragraph 5.1 Due 3 days after contract award and updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination Contract Period: Base

Base Year Total

Option One Period of Performance: 12 months from end of Base Period (if exercised) This option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract

Cleaning Services for Brooklyn VA

4.0.

Firm fixed-prices for the services described in PWS paragraph 4.0 shall be included in SLINs 1001AA, 1001AB, 1001AC and 1001AD and shall include all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.0 Contract Period: Base

1001AA

12.00

MONTHLY SERVICE – Brooklyn Data Center (1ST Floor – Bldg #14) IAW PWS paragraph 4.0 Contract Period: Option 1 POP Begin: 10-13-2021 POP End: 10-12-2022

1001AB

12.00

MONTHLY SERVICE – Brooklyn Office

IAW PWS paragraph 4.0 Contract Period: Option 1

1001AC

2.00

SEMI-ANNUAL SERVICE – Brooklyn

PWS paragraph 4.0 Contract Period: Option 1

1001AD

2.00

SEMI-ANNUAL SERVICE – Brooklyn

#14) IAW PWS paragraph 4.0 Contract Period: Option 1

12.00

Monthly Progress Report IAW PWS paragraph 4.1 Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: Contracting Officer’s Representative (COR) and the Contracting Officer (CO) Inspection: destination Acceptance: destination Contract Period: Base

1.00

Contractor Staff Roster IAW PWS paragraph 15.1.b Due 3 days after contract award and updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination Contract Period: Base

Option Period 1 Total

Option Two Period of Performance: 12 months from end of Option Period One (if exercised) This option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract

Cleaning Services for Brooklyn VA

4.0.

Firm fixed-prices for the services described in PWS paragraph 4.0 shall be included in SLINs 2001AA, 2001AB, 2001AC and 2001AD and shall include all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.0 Contract Period: Option 2 POP Begin: 10-13-2022 POP End: 10-12-2023

2001AA

MONTHLY SERVICE – Brooklyn Data

PWS paragraph 4.0.

Contract Period: Option 2

2001AB

MONTHLY SERVICE – Brooklyn Office

IAW PWS paragraph 4.0 Contract Period: Option 2

2001AC

2.00

SEMI-ANNUAL SERVICE – Brooklyn

PWS paragraph 4.0 Contract Period: Option 2

2001AD

2.00

SEMI-ANNUAL SERVICE – Brooklyn

#14) IAW PWS paragraph 4.0 Contract Period: Option 2

Monthly Progress Report IAW PWS

Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: Contracting Officer’s Representative (COR) and the Contracting Officer (CO) Inspection: destination Acceptance: destination Contract Period: Base

1.00

Contractor Staff Roster IAW PWS

Due 3 days after contract award and updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination Contract Period: Option 2

Option Period 2 Total

Option Three Period of Performance: 12 months from end of Option Period Two (if exercised) This option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract

Cleaning Services for Brooklyn VA

4.0.

Firm fixed-prices for the services described in PWS paragraph 4.0 shall be included in SLINs 3001AA, 3001AB, 3001AC and 3001AD and shall include all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.0 Contract Period: Option 3 POP Begin: 10-13-2023 POP End: 10-12-2024

3001AA

MONTHLY SERVICE – Brooklyn Data

PWS paragraph 4.0 Contract Period: Option 3

3001AB

MONTHLY SERVICE – Brooklyn Office

IAW PWS paragraph 4.0 Contract Period: Option 3

3001AC

SEMI-ANNUAL SERVICE – Brooklyn

PWS paragraph 4.0 Contract Period: Option 3

3001AD

SEMI-ANNUAL SERVICE – Brooklyn

#14) IAW PWS paragraph 4.0 Contract Period: Option 3

Monthly Progress Report IAW PWS

Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: Contracting Officer’s Representative (COR) and the Contracting Officer (CO) Inspection: destination Acceptance: destination Contract Period: Option 3

Contractor Staff Roster IAW PWS

Due 3 days after contract award and updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination Contract Period: Option 3

OPTION PERIOD 3 TOTAL

Option Four Period of Performance: 12 months from end of Option Period Three (if exercised) This option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract

Cleaning Services for Brooklyn VA

4.0.

Firm fixed-prices for the services described in PWS paragraph 4.0 shall be included in SLINs 4001AA, 4001AB, 4001AC and 4001AD and shall include all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 4.0 Contract Period: Option 4 POP Begin: 10-13-2024 POP End: 10-12-2025

4001AA

MONTHLY SERVICE – Brooklyn Data

PWS paragraph 4.0

Contract Period: Option 4

4001AB

MONTHLY SERVICE – Brooklyn Office

IAW PWS paragraph 4.0

Contract Period: Option 4

4001AC

SEMI-ANNUAL SERVICE – Brooklyn

PWS paragraph 4.0 Contract Period: Option 4

4001AD

SEMI-ANNUAL SERVICE – Brooklyn

#14) IAW PWS paragraph 4.0

Contract Period: Option 4

Monthly Progress Report IAW PWS

Due the fifth day of each month throughout the period of performance (PoP).

Electronic submission to: Contracting Officer’s Representative (COR) and the Contracting Officer (CO) Inspection: destination Acceptance: destination Contract Period: Option 4

Contractor Staff Roster IAW PWS

Due 3 days after contract award and updated throughout the PoP.

Electronic submission to: COR and the

CO.

Inspection: destination Acceptance: destination Contract Period: Option 4

Option Period 4 Total

GRAND TOTAL

B.4 DELIVERY SCHEDULE

0001AA

0001AB

0001AC

0001AD

1001AA

1001AB

1001AC

1001AD

2001AA

2001AB

2001AC

2001AD

3001AA

3001AB

3001AC

3001AD

4001AA

4001AB

4001AC

4001AD

Cleaning Services - Brooklyn Regional Data Center

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item,…