36C10G19Q0081-003.docx

Notes to Offerors A.1.1. Please provide your company’s Dun and Bradstreet Number below.

DUNS # ___ ___ ___ ___ ___ ___ ___ ___ ___

A.1.2. Offerors must be registered in the System for Award Management (SAM) database at http://www.sam.gov/. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure they are registered in SAM prior to submitting their quote.

A.1.3. Questions will be due by April 26, 2019 at 4:00PM EST. Email questions to Hosea Berkley, Contract Specialist, at hosea.berkley@va.gov.

A.1.4. Due date for quotes is May 13, 2019 at 2:00PM EST. Only electronic copies are being accepted. Email quotes to Hosea Berkley, Contract Specialist, at hosea.berkley@va.gov.

A.1.5. Instructions to Offerors and Basis for Award can be found in Sections D.4 Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items and D.5 Addendum to FAR 52.212-2 Evaluation – Commercial Items.

A.1.6 Special attention is directed to C.1 SAC 16-01 SAC Service Level Agreement Fee and Submission of Quarterly Sales Reports; Open Market A.1.7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

SECTION B - CONTRACT ADMINISTRATION / INVOICE INSTRUCTIONS

B.1.1 CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 0010G

Fredericksburg, VA 22408 Beth.davis2@va.gov

Fredericksburg, VA 22408 Hosea.berkley@va.gov

B.1.2. CONTRACTOR REMITTANCE ADDRESS:

All payments by the Government to the Contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

B.1.3. INVOICES: Payments shall be made monthly in arrears upon receipt of a properly prepared receipt. The Vendor shall invoice orders as indicated on the individual delivery order.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC).

Tungsten electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten by logging on to http://www.tungsten-network.com/media/47595/ob10 howto register 13 v3.pdf and following the registration instructions or calling 1-877-489-6135 for enrollment.

Vendor shall submit an electronic invoice by the tenth (10th) of the following month services were performed, to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten/OB10 customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/Purchase (Funding) Order Number, description of services provided quantity, unit price, and total invoice amount. Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

B.1.4 TERMS AND CONDITIONS

1. The Government is obligated only to the extent of authorized purchases actually made under the resultant contract. The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Contractors invoice, the provisions of this contract will take precedence. By establishing a contract, the Vendor agrees to supply established items(s) to satisfy the Government’s requirement when an order is place under the contract during the effective period of performance. If, however, the Vendor determines to terminate production of the selected item and contemplates replacement with an alternative item, the Government reserves the right to evaluate the potential replacement item(s). There is no guarantee that the Government will evaluate any replacement item(s) favorably. If the Government determines the replacement item(s) as unacceptable, the individual item(s) or the entire contract may be canceled.

1. The Government is obligated only to the extent of authorized purchases actually made under the contract. The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Vendor’s invoice, the provisions of this contract will take precedence.

1. Purchase/Ordering Limitation: Orders placed against this contract are limited to FAR Clause 52.216-19 Order Limitations, as noted in the contract. The estimated total quantities are listed on Attachment A, Price/Cost Schedule. The quantities listed are estimates only, and VA makes no guarantee regarding the actual quantities that may be purchased.

1. Individuals Authorized to Purchase Under the Contract: This is a Strategic Acquisition Center decentralized contract. Orders may be placed only by the Contracting Officer and designated VA Ordering Officers for each facility with prior approval from the program manager. The designated ordering officers are added after award; the Contracting Officer will furnish the vendor with the names of individuals authorized as ordering officers by contract modification or memorandum upon ordering officer appointment. Ordering officers are responsible for issuing and administering orders placed under this contract. Ordering officers may negotiate revisions/modifications to their orders, but only within the scope of this contract. Ordering officers have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer responsible for this contract. The vendor shall accept orders against this contract only from the Contracting Officer and/or authorized ordering officers. Fulfilling orders from persons other than the Contracting Officer or ordering officer may result in loss or delay in payment for supplies/services provided under such orders.

1. Delivery Tickets: The following provisions apply to all shipments:

Inspection: Destination Acceptance: Destination Shipping: Free on Board (FOB) – Destination Delivery: TBD Ship To and Mark For: Deliveries shall be marked and shipped to various VHA locations identified in each order placed against the contract.

All shipments, either single or multiple container deliveries, shall bear and contain on the delivery tickets or sales slips (external shipping labels and associated manifests or packing lists) the following at a minimum:

(i) Name of supplier

(ii) Contract/Delivery Order number

(iii) Date of purchase

(iv) Contract number

(v) Itemized list of supplies or services furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided the invoice is itemized to show this information).

(vii) Date of shipment

In the case of multiple container deliveries, a statement readable near the VA Order number will indicate total number of containers for the complete shipment (ex. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall include the following:

IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3)

1. Reports:

The Contractor agrees to provide on a monthly basis, to the POC’s identified in B.1.b above, one electronic version of the Quarterly Sales Report. This report should also be submitted to SACPAY@va.gov on a quarterly basis.

The Quarterly Sales Report shall contain information on all electromyographs and related equipment ordered under this contract. The format for this report is provided in Attachment E, Quarterly Sales Report. The report is due within 60 calendar days after the close of each calendar quarter (January 1–March 31, April 1–June 30, July 1–September 30, and October 1–December 31).

*The report submitted monthly is due within 5 calendar days after the end of each month.