VA Gainesville QA Log Final.pdf

VA Gainesville Outpatient Clinic & Domiciliary RLP No. 36C10F25R0008 Question & Answer Log

No. Question Response 1 Should the outpatient clinic and the domiciliary be two distinct buildings? The two buildings should be separate buildings connected with a covered walkway.

2 The RLP Section 1.02 requires 209,887 – 226,102 ABOA SF. NTE 254,634 RSF. The scaled conceptual plans show approximately 210,000 GSF and the conceptual plans show ABOA at 197,586 SF. Are there additional services not shown on the conceptual plans that should be added to the first or second floor? Are there any particular areas VA would like additional space added to the plan?

No additional spaces/services should be added to the program.

3 Are there any rooms on the 1st and 2nd floor that can be sacrificed for additional vertical transportation if additional elevators are required.

Vertical penetrations are rentable space and not programmed VA space.

A lessor can place vertical penetrations as they see fit.

4 Is a separate dental equipment room required? A space was not identified in the Program for Design. It is assumed that this space will be a part of the ABOA, please confirm. What are the space and technical requirements for the dental equipment room.

There is no dental services included in the program.

5 Are "smoke shops" or "vape shops" included as an example of an incompatible use of a nearby site location? Those are not specifically listed in the RLP - letters following the market survey outlined incompatible uses for the proposed sites.

6 Are medical marijuana/cannabis dispensaries included as an example of an incompatible use of a nearby site location?

Please refer to Answer #5.

7 RLP Section 3.06.S&T - Both SI and NC have been called out as being required for certification. Are both required or Green Globes SI is only required for existing construction and Green Globes NC is only required for New Construction?

Both are required for new construction. Only SI would be applicable if an existing building is proposed.

8 Please confirm that the Green Building Rating requirements are “Sustainable Interiors” and “2 Green Globes for New Construction”?

Please refer to Answer #7.

9 Does the requirement for acceptable fragment retention film or preferred glazing systems in the Facility Security Level Requirements section 2.1 apply to all exterior glazing systems?

Security window film will be determined during the design phase and is a TI item. Film required by code to address hurricane requirements is a shell requirement and must be part of the offer.

10 Regarding blast control, will we be required to follow the FSL Level II standards or the Physical Security Manual. FSL Level II.

11 Is an edited Lease Design Narrative available for this project? No.

12 As stated in the Lease Design Narrative 4.1.3 Additional Parking Requirements "Provide eighteen (18) parking spaces for motorcycles" Are these motorcycle parking stalls included in the 1300 total or in addition to?

The (18) motorcycle parking spaces are included in the total 1300 count.

13 In the Lease Design Narrative under 4.1.3.2 it states "The total amount of accessible parking spaces provided shall be 6% of the total required spaces" but later in the Lease Design Narrative under 4.1.3.2 Additional Parking Requirements it contradicts that statement by saying "Lessor shall provide at a minimum a total of 1300 parking stalls, at least 10% of which shall be accessible". Can you please clarify if either 6% or 10% of the total parking stalls should be accessible?

10%. See RLP Amendment No. 2.

14 Lease Narrative 4.1.3.2 requires 6% HC parking and additional requirements requires 10% HC, please clarify which we should follow?

Please refer to Answer #13.

15 In the Lease Design Narrative under 4.1.4 Additional Site/Civil Requirements, it states "Vehicles shall not be permitted to travel closer than 25ft to the building." Can vehicles going through the drop-off drive fall within the 25 ft?

Yes, as long as countermeasures such as bollards or other passive barricades, are installed.

16 Lease Narrative 4.1.4.1 One section requires 3 flagpoles and one section requires 2 flagpoles 1 – 45’ tall and 1 – 35’ tall, please clarify which we should follow?

2 flagpoles, 1 at 45' tall, and the second at least 35' tall. See RLP Amendment No. 2.

17 In the Lease Design Narrative under 4.1.4 Additional Site/Civil Requirements it states "In addition to a flagpole for the United States of America, the Lessor shall install flagpoles for the Department of Veteran Affairs flag and the state of Florida flag." Later in the same section of the LDN, it states "The Lessor shall provide 2 flagpoles…" in two locations. Can you please clarify how many flagpoles are requested and what height each of those specific flagpoles should be.

Please refer to Answer #16.

18 If there is a maximum flagpole height by code lower than 45’ what should we do? Submit an RFI with the code reference.

19 Lease narrative 4.1.4 addl. site/civil discusses and outdoor area of 750 SF and physical connection to PM&R but there is no PM&R area shown in the conceptual plan. Please confirm this requirement and the location of the PM&R area.

PM&R was removed from this project. The 750 SF outdoor area is no longer required. See RLP Amendment No. 2.

20 In the Lease Design Narrative under 4.1.4 Additional Site/Civil Requirements, it states "Vehicles shall not be permitted to travel closer than 25ft to the building." Does this apply to the Domiciliary?

Yes.

21 The Lease Design Narrative under 4.2.12 Additional Doors & Frames Requirements states to "provide a 10' x 10' high clear opening roll up or overhead door" at the loading dock. The Program for Design states "…overhead coiling doors not less than 10'x12'" Which size door is preferred?

12' wide x 10' high. See RLP Amendment No. 2.

22 Lease narrative 4.2.8.1 requires: Minimum 3 elevators shall be provided, 3 for passenger transport and 1 for freight services (4 total). There are only 2 elevators shown on the conceptual plan. Please confirm the quantity of passenger and freight elevators required.

The VA requires a minimum of 2 passenger elevators and 1 freight elevator. If the AHJ requires more than 3 total elevators, then Lessor should comply with the AHJ requirements.

23 Lease narrative 4.4.13, please confirm is any of the rooms detailed in special conditions are in the program, specifically imaging, pharmacy, SPS, surgical suites, endoscopy suites. None of these areas show up in the conceptual plan or the program for design

None of the rooms detailed in special conditions are included in this project.

24 Lease design narrative requires public Wi-Fi in section 4.8.8.12.4. In our recent experience these public Wi-Fi systems have been removed during project design and replaced with partitions within the VAMC Wireless System. Please confirm in advance if this will also be the case for this project, or if we should include public wireless in our bids.

Include the wireless survey and design for a public Wi-Fi system. Install data cabling and a biscuit jack at each wireless access point. Provide 25' of slack data cabling at the WAP's curled up above the ceiling tile. VAMC will install WAP's and provide Wi-Fi service.

25 The Lease Design Narrative refers to an ambulance pick-up in several locations. Is an ambulance pick-up required for this facility? If so, where should it be located? Is a vestibule needed?

Per paragraph 4.2.7.3 of the LDN a covered ambulance pick-up is required. Yes, a vestibule is required. Appropriate location will be determined in design.

26 Can we assume a day porter type position is required? If so, what are there minimum hours required? (L100 –

6.08 – Janitorial Services )

All janitorial services will be provided by the VA. Lessor is not required to provide a day porter.

27 Article 6.21 includes language that will be included in all subcontracts; per section 8 of that clause must be included (including, offerors, bidders, awardees, first tier consultants, contractors, subcontractors, suppliers, etc. designating the documents be marked and handled as CUI. If it is, we will need further directions on how this is to be handled and also highlighted in yellow. Please review and advise on what you want us to do. There are also FAR regulations that are required to be included in all subcontracts and first tier subcontracts as stated in GSA form 3516 and GSA form 3517B (6.21). See highlighted below; the Lease agreement also included flow down terms and conditions required for subcontract and first tier subcontractors those too are highlighted in yellow. Again, would you please confirm the extent of compliance with these requirements? Would you please provide the CUI category and CUI distribution list if the efforts are indeed to be handled and marked as CUI? We ask this question because it places many burdens on record keeping, file transfers, design tool usage and Client/Consultant collaboration. The protection of CUI as communicated by the federal government is to be handled by NIST compliant or those contractors that can validate they are in the process of becoming NIST compliant. This requirement flows to software usage as well. As a result, to meet this compliance we are required to encrypt all communication traveling by cloud or use a FED approved file transfer system. Those receiving this information are required to be NIST approved or on the path. For our design tools not NIST compliant it requires us to use “on premise” solutions that sit behind our protected firewall. These limits put use of our Industry tools at risk or considerably limits their collaborative value. Revit/Autocad, Bluebeam, Newforma and others are affected.

These limitations will place a burden on all proposing teams to how they collaborate during the design and construction of the project. These requirements will have significant cost impact for CUI handling and marking.

Lease Section 6.21 is a requirement and will not be amended.

28 Would you please confirm if this RLP will be considered CUI? The clause in the GSA Template L-100 document for Norman, OK includes CUI designation on the documents.

Please refer to Answer #27.

29 Section 3.15.1 of the Lease Service Narrative requires a site superintendent on site during normal business hours. Does the Domiciliary require 24/7/365 superintendent on site, or just available after hours and on weekends?

The Domiciliary requires an onsite superintendent during normal clinical hours. Superintendent must be available after hours or on weekends to address either routine or emergency calls. See RLP Amendment No. 2.

30 Is an on-site building manager required? (Appendix B – 3.16 – Onsite Lessor Management; L100 – 6.15) Yes.

31 Is a drop-off drive needed at the residential care unit for visitors? If so, how many lanes should it be and how many lanes should be covered by a canopy? If so, should it be separate from the main CBOC drop-off drive?

Yes. Per Appendix A.2 - 3.5.4 Additional Program and Room Data Matrix Requirements, Section 3, Page 3, Exterior Space - Furnish and install heavy duty asphalt and a tall enough drive through canopy at the front entrance (and path through) to allow city buses and fire engines to drive up to the front entrance.

32 Please confirm the number of UPS units will be under lessor maintenance. Two UPS units will be required for every telecom room.

33 Please confirm if Lessor is responsible for patient lifts? If so, how many? Please refer to Project Room Contents List issued in RLP Amendment

No., which classifies patient lifts with the acquisition code "VV." Structural support by lessor.

34 When is the expected award date for this project? Estimated award is September 2026. This is subject to change without notification.

35 The Concept Plan shows a roll up door for OIT Storage. Is a loading dock needed? Are there any other requirements needed for this?

A loading dock is not required; just a level drive that a small truck can back up to for loading.

36 Please confirm if there will be an FM200 system for this project. No, there will not be an FM200 system.

37 Please confirm if there will be any specialty items like sterilizers, etc. that will be lessor maintenance responsibility.

No, there will not be any specialty items like sterilizers.

38 Should the buildings be treated as separate buildings when it comes to the Generator, Incoming Plumbing, and Electric Utilities, BMS, RTUs, etc.?

VA preference is that they act as separate buildings; the AHJ will determine if this is a requirement.

39 Please direct us to where we might find the requirements for site furnishings (I.e. benches, bike, racks, and number of flag poles, etc.).

Site furnishings are outlined throughout the RLP and Exhibits. The LDN and Project Room Contents List are two key documents to review for these items.

40 Would the VA like to have the staff and Veteran parking be separated? Yes. Per Appendix A.2 - 4.1.3 Design shall include separate staff and patient parking.

41 Is the staff parking area required to have any type of access control (i.e. arm gates and access controls)? No, only a separate site entrance to parking than the patient entrance.

42 Does the VA require perimeter fencing or just controlled access with arm gates? If so, where are those requirements defined including location, height, material, pedestrian gates, and vehicular gates?

No perimeter fencing is required.

43 Is there a desire for solar energy or for infrastructure for future solar? There is no stated desire for solar. Energy efficiency will be evaluated per the RLP technical evaluation factors.

44 Please confirm that “36C10F25R0008” is the only solicitation number that the VA would like used for reference of this Gainesville, FL OPC lease opportunity (the number is listed differently throughout some of the attached documents).

The RLP number is 36C10F25R0008.

45 Should the 5 projects presented in the Past Performance section, and their associated completed Past Performance Questionnaires, only represent projects completed by the developer “Offeror” or should we include projects completed by the Design Team and the General Contractor as well?

Per the RLP, the Past Performance forms shall be for projects completed by the offeror, inclusive of the offering entity, predecessor companies, and key personnel.

46 As it would be outside of our control and impossible to estimate the size and frequency of non-routine pest infestations (i.e. bed bugs brought in my patients) that the clinic will experience, will the Lessor be reimbursed for each treatment of other non-routine rodents and pests?

The Lessor is responsible for providing control services for non-routine pest infestations regardless of the number of occurrences.

47 Regarding perimeter fencing, will we be required to follow the Physical Security Manual design requirements including location, height, material, pedestrian gates, and vehicular gates?

No perimeter fencing is required by FSL II.

48 Are canopies required? If so, what are the design requirements? Yes, canopies are required. Refer to Appendix A.2 - 4.2.7.

49 Typically VA CBOCs/OPCs are AV rough-in only and equipment is provided by the VA. Please confirm displays, projectors, speakers, mics, etc. to be provided by the Lessor.

AV equipment will be provided by the VA.

50 Lessor will provide a certified cabling system to support the wireless access points. Will the VA provide the wireless heat map identifying the wireless access point locations through a VA approved contractor like ATT?

No, the lessor is responsible for providing a heat map.

51 What rooms are to be covered by an Emergency Generator? Do you want the emergency generator to cover IT and Security equipment as well, to extend operation beyond battery backup?

Entire facility to be covered by emergency generator at full load. Refer to Appendix A.2 - 4.6.2.1.

52 Does the VA require a “Dark Skies” component to exterior lighting? In addition to meeting all code requirements, exterior lighting must meet requirements outlined in the LDN and Lease. "Dark skies" are not specifically referenced in either document.

53 How many receptionist/check in stations are desired? Refer to conceptual floorplans. Typically one per clinic.

54 Will there be a queuing system and who is responsible for providing? No, there will not be a queuing system.

55 Can a previously completed Past Performance Questionnaire, Past and Present Performance Questionnaire, Performance Confidence Survey, Past Performance Survey, ORP Past Performance Questionnaire, or CPARS be submitted, in lieu of requesting newly completed PPQs (in an attempt to alleviate VA staff workloads)?

Yes, that is acceptable but must be submitted directly to the LCO and broker as outlined in the RLP.

56 Is a land lease acceptable? Land leases are acceptable, per RLP paragraph 3.06.D.

57 In an effort to provide the VA with the most meticulous and accomplished lease proposal response, would a 30-day due date extension please be considered?

VA is not extending the due date at this time.

58 Please provide the current Design Basis Threat (DBT) or current ISC DBT as it relates to blast resistance of windows, façade, and structure.

Please refer to Answer #9.

59 What is the staff parking vs patient parking ratio of the Clinical Space? 50%.

60 What is the staff parking vs visitor parking ratio of the Domiciliary Unit? The Domiciliary accounts for 75 of the total 1,300 parking spaces.

61 Are the motorcycle parking spaces a part of the required 1,300 spaces or in addition to the required parking? Please refer to Answer #12.

62 Will the patients in the Resident Care Unit have cars and be free to come and go? What is the frequency of visitors?

Residents typically do not have vehicles. Residents are free to come and go between the hours of 8 a.m.-11 p.m.

63 There are no specific requirements for loading docks quantity and there are 3 overhead doors shown on the conceptual plan. Please confirm the number of loading bays required.

There are three overhead doors at the Logistics Warehouse and one overhead door at OI&T Storage. Logistics will have a loading dock. OI&T does not require a loading dock, just a level drive.

64 Can you provide a lower vertical section of the residential care unit. It’s not included in the Area E and F 1/8” scale plans?

No.

65 Are procedure rooms in Pain area considered I occupancy and will patients be capable of self-preservation in an emergency? If yes what the boundaries of the occupancy separation?

All patients are capable of self preservation. Building will be Business Occupancy.

66 Med gas rooms are shown in the plan, Section 3.12.1 describes oxygen, medical/dental air, medical vacuum, waste anesthesia gas, nitrous oxide, nitrogen and carbon dioxide systems. Please confirm which gases are required.

No piped medical gases are required for this project.

67 There are detailed requirements for compounding pharmacies but none shown on the plan, please confirm if there is a compounding pharmacy?

There are no compounding pharmacies in this project.

68 Does the residential care unit outdoor dining space need to be enclosed and/or covered? If a cover is not provided, then picnic tables with heavy-duty umbrellas will be required. The outdoor dining and gardening area will be enclosed with a fence.

69 The RLP says the domiciliary space may be connected via a hallway to the clinical space, in other areas it refers to a covered exposed walkway. Does VA prefer a covered exposed walkway or an enclosed heated and cooled hallway that can be secured?

Please refer to Answer #1.