36C10F18R0665-126.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 89

36C10F18R0665

X

10-24-2018

593-202J

Department of Veterans Affairs

Office of Construction and

Facilities Management

400 MARE ISLAND WAY SUITE 100

VALLEJO CA 94590

Dominik Gammon

Department of Veterans Affairs

CFM Western Region

400 MARE ISLAND WAY SUITE 100

VALLEJO CA 94590

Dominik Gammon 707-647-8990

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified offerors may submit for Phase I. After PHASE I evaluation completion, selected PHASE II Offerors will be notified with instructions for PHASE II submission.

Description: The contractor shall provide all labor, tools, equipment, transportation, supervision, and supplies to complete the Project 593-202J, entitled "Cooling Tower #5 Removal and Replacement, VA Southern Nevada Healthcare System

6900 Pecos Rd, North Las Vegas, NV 89086.

It is the intent and objective of the Department of Veteran Affairs to award a contract for the design build. The work for this requirement consists of, but is not limited to: Contractor shall completely prepare site for building operations, including demolition and removal of existing equipment, and furnish labor and materials and perform

Work Replace Cooling tower 5 as required for the following Scope of Work, and drawings and specifications.

Please the Statement of Work on the continuation page of the SF1442 for further reference.

The project magnitude is between $250,000 and $500,000. Davis Bacon Wages apply.

The NAICS Code is 238220 and the Small Business Size Standard is $15 Million. This project is being solicited as SDVOSB

A Pre-Proposal Conference and Site Visit will be scheduled and take place at the site specified. Be advised that this

Offerors are highly encouraged to attend. Participants shall register via email to Dominik.Gammon@VA.GOV. Date of

Conference and Site Visit will be announced with Phase II RFP.

Please submit all questions regarding the solicitation and supporting documentation in writing using the RFI Submission shall be submitted by email to Dominik.Gammon@va.gov. Phase I RFIs will be accepted until October 30, 2018, @ 4:30 PM PST

All offerors are responsible for monitoring and downloading attachments and amendments from FedBizOpps (http: www.fbo.gov).

Phase I proposals are due November 15, 2018. 2pm PST to the address listed in Block 7 of this form.

30 365 x x 52.211-10

Five (5) 12:00 PM PST

11-30-2018

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Items listed in "Offer Schedule" section of SF 1442.

101F

Office of Construction and

Facilities Management (00CFM3B1)

811 Vermont AVE, NW

Washington DC 20420

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Ronald Ferrer

Contracting Officer

Table of Contents

PART I - THE SCHEDULE ........................................................................ Error! Bookmark not defined.

SECTION A - SOLICITATION/CONTRACT FORM ............................. Error! Bookmark not defined.

SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) . Error!

Bookmark not defined.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

1.2 COORDINATION WITH NATIONAL CEMETERY ADMINISTRATION

ATTACHMENTS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) ... 44

2.7 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

2.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 47

2.13 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

3.3 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (OCT 2015)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL

2013)

4.6 52.222-30 CONSTRUCTION WAGE RATE REQUIREMENTS—PRICE ADJUSTMENT

(NONE OR SEPARATELY SPECIFIED METHOD) (MAY 2014)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-4 PHYSICAL DATA (APR 1984)

4.12 52.244-2 SUBCONTRACTS (OCT 2010)

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

ADDITIONAL REQUIREMENTS FOR BAR CHART SCHEDULE

4.14 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.15 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE

POSTER (DEC 1992)

4.16 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (JUL

2002)

4.20 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (JUL 2002)

ALTERNATE I

4.21 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)

4.22 VAAR 852.236-76 CORRESPONDENCE (APR 1984)

4.23 VAAR 852.236-77 REFERENCE TO "STANDARDS" (JUL 2002)

4.24 VAAR 852.236-78 GOVERNMENT SUPERVISION (APR 1984)

4.25 VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL (APR 1984)

4.26 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 1984)

ALTERNATE I (JUL 2002)

4.27 VAAR 852.236-83 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS) (JUL 2002) ALTERNATE I (JUL 2002)

4.28 VAAR 852.236-85 SUPPLEMENTARY LABOR STANDARDS PROVISIONS (APR

1984)

4.29 VAAR 852.236-86 WORKER'S COMPENSATION (JAN 2008)

4.30 VAAR 852.236-87 ACCIDENT PREVENTION (SEP 1993)

4.31 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.32 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.33 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (NOV 1986)

4.34 VAAR 852.236-91 SPECIAL NOTES (JUL 2002)

4.35 VAAR 852.246-74 SPECIAL WARRANTIES (JAN 2008)

4.36 VAAR 852.246-75 WARRANTY FOR CONSTRUCTION--GUARANTEE PERIOD

SERVICES (JAN 2008)

4.37 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

4.38 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN

2011)

DESIGN BUILD SPECIFICATIONS

4.39 GENDER

4.40 CONTRACTOR'S COST BREAKDOWN

4.41 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.42 OWNERSHIP OF ORIGINAL DOCUMENTS

4.43 RETENTION OF REVIEW DOCUMENTS

4.44 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.45 COORDINATION WITH MEDICAL CENTER

4.46 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENT 1 - RELEASE OF CLAIMS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

NOTICE TO PROPOSERS

THIS REQUEST FOR PROPOSAL IS ISSUED AS A TWO-PHASE DESIGN BUILD

PROCUREMENT (REFERENCE FAR 36.3). THE TIME AND DATE SET FORTH

WITHIN IS FOR RECEIPT OF PROPOSALS FOR PHASE I ONLY. PHASE II

REQUEST FOR PROPOSAL WILL BE ISSUED ONLY TO THE SUCCESSFUL OFFERORS

DETERMINED TO BE THE MOST HIGHLY QUALIFIED FROM PHASE I.

REQUEST FOR PROPOSAL NO.: 36C10F-18-R-0665

PHASE I PROPOSAL DUE DATE: November 15 , 2018 2:00 PM

Pacific Time

PROJECT TITLE: Cooling Tower #5 Removal and Replacement

Project Number: 593-202J

6900 Pecos Rd, North Las Vegas, NV 89086

Las Vegas Phase V - Admin Bldg.

VA Southern Nevada Healthcare System.

ALL REQUEST FOR INFORMATION/INQUIRIES (RFI’s) CONCERNING THIS RFP MUST

BE SUBMITTED IN WRITING VIA EMAIL TO THE BELOW ADDRESS AS INDICATED

BELOW, AND MUST BE RECEIVED NO LATER THAN October 30, 2018 AT 2:00PM

PST, IN ORDER TO PERMIT ADEQUATE TIME FOR THE GOVERNMENT TO RESPOND

TO RFI’s.

YOU MAY SEND YOUR RFI’s TO, ON SUBJECT LINE: RFP No. PROJECT TITLE

AND COMPANY NAME, VIA E-MAIL TO: Dominik.Gammon@va.gov. It is recommended to use a read receipt for verification of RFI’s delivery confirmation.

YOUR PROPOSAL AND/OR OTHER CORRESPONDENCE REQUESTING

INTERPRETATION AND/OR CLARIFICATION SHOULD BE ADDRESSED TO:

Office of Construction and Facilities Management - West Region

ATTN: Dominik Gammon

400 Mare Island Way, Suite 100 Vallejo, CA. 94950 mailto:Dominik.Gammon@va.gov

OFFER PRICING SHEET

Bids providing less than 90 Calendar Days of Government Acceptance after the date offers are due will not be considered and will be rejected.

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the

Government in writing within 90 calendar days after the date offers are due.

STATEMENT OF BID ITEM(S)

Removal of the existing Cooling Tower #5 (Marley NC8400) and the installation of a new Evapco (Model AT 114-3P24) cooling tower and associated piping and valves

(contractor to design the cooling tower piping, controls and power). The new cooling tower piping and controls shall be integrated with the four-existing cooling tower piping and controls. The invert elevation at the basin outlet for cooling tower #5 will align with the other four existing cooling towers. It also requires the design of a new balancing valve on the newly installed cooling tower. For safety and maintenance purposes, the General Contractor shall install an access point (ladder or stairs) from the new tower to the ground. All required drawings, calculations and specifications for the design shall be included and submitted to the VA. Testing and witnessing the new tower running along with one or two of the existing towers to observe system operations, installation, proper use, etc. will be also be required.

Completion time: 365 Calendar days

Brand Name Only: Evapco (Model AT 114-3P24) (Single Cell) (Single Tower)

Base Bid $

Use a format similar to the following to identify and calculate cost of the work to be self-performed. Refer to the definitions pertaining to “Self-performance of work”, “On the Site” and

“Total amount of work to be performed under the contract”. (Includes mobilization and utilization of owned or rented plant and equipment to be operated by the prime contractor’s own employees; only those materials which will be both purchased and installed by the prime’s own forces; labor associated with those aforementioned materials or equipment; only those supplies to directly support work performed by the contractor’s own employees; and the contractor’s own job overhead costs.)

NOTE: The intention of this set-aside is to have actual work performed by the Contractor’s own forces or the forces of other SDVOSB contractors and not just “contract management”. This contract is not intended for construction contract management firms.

Clearly describe the work to be self-performed:

Show Calculation of Self-Performed work:

B.1 Total Offer Price: $_

B.2 If applying for consideration as a General Contractor (multi-discipline projects) subtract

Specialty Trades (Unless being self-performed) $

B.3 Subtract G&A, home office overhead, prime contractor’s markups for profit, bond, state use tax, etc. ($)

B.4 Remainder is “Total amount of work to be performed under the Contract” $

B.5 “Work to be self-performed”: = $ Amount shown on this line should match the amount shown for “Show Calculation of Self-Performed work”?

(Includes mobilization and utilization of owned or rented plant and equipment to be operated by the prime contractor’s own employees; only those materials which will be both purchased and installed by the prime’s own forces; labor associated with those aforementioned materials or equipment; only those supplies to directly support work performed by the contractor’s own employees; and the contractor’s own job overhead costs.)

B.15 % Self-performed Work = Line B.5 / B.4 X 100% = %

1.1 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material,"

"domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials"

(Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the

Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy

American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph

(c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

1.2 COORDINATION WITH NATIONAL CEMETERY ADMINISTRATION

Before starting any work on the Veterans Administration National Cemetery, the Contractor shall consult with the Resident Engineer and secure his permission to start the work. The Contractor shall perform the work within the parameters established by the Resident Engineer Contractor shall not interfere with the normal functioning of the cemetery.

ATTACHMENTS

INFORMATION REGARDING BID GUARANTEE AND BONDS

(a) Offers / Price Proposals / Technical Proposals submission requirements materials consisting of drawings, specifications and contract forms may be obtained only at the FBO website electronically: WWW.FBO.GOV.

(b) Subcontractors, material firms and others interested in preparing subbids may obtain a list of organizations and interested Offerors / Prime Contractors at that same FBO website.

(c) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(d) If the contract will exceed $100,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a

Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the

Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

DESCRIPTION OF WORK: SEE BLOCK 10 OF SF 1442.

Cost Range: $250,000.00 to $500,000.00.

SECTION 00 11 21.5

REQUEST FOR PROPOSAL TO DESIGN BUILD

Cooling Tower #5 Removal and Replacement

PROJECT No. 593-202J

VA Southern Nevada Healthcare System

A. PART I - GENERAL

A1. Scope

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR

36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for

Phase II. A maximum number of five (5) offerors will proceed to Phase II unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One firm fixed price contract will be awarded using competitive negotiation.

B. This is a Design-Build project for Removal and Replacement of Cooling Tower #5.

The Design-Build Team (DBT) shall provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of a project described herein as well as other specific tasks as further defined by this Request for Proposal (RFP).

The project will be comprised of the following stages: planning, design and construction services.

The DBT should be aware that before moving forward from one stage to another is necessary to complete and obtain the approval of the current stage from Project Manager.

The DBT shall provide design and construction services for the project described within this document. Such services include but are not limited to: surveys, assessments, technical studies, technical reports, analyses, permits, design, development of construction documents, technical expertise, labor, materials, tools, equipment and all services that are deemed necessaries for the proper design and construction of the project described herein.

Prior to begin with the design, the Design-Build Architect / Engineer (DB-A/E) shall perform a complete assessment of the scope area in order to be familiarized with the project and identify all design/construction concerns, non-compliance issues and deficiencies that need to be addressed along with its respective solutions (proposed).

The DB-A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Washington. The professional seal indicating such license shall appear on the final construction documents. The architect and/or engineer whose seal is shown in construction documents will be known as the Architect or Engineer of Record.

The DB-A/E must have a proved experience of at least five years (5 yrs.) in design and supervision of project of similar or major complexity to this one. The A/E shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction documents (e.g. drawings, technical specifications) of the licensed architect or engineer of record will be considered as certification of such compliance.

Provide a calculation booklet including but not limited to: computations and sizing calculations for structural, electrical, mechanical, site, surveying, and any other designs calculations as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide assessment reports, technical specifications, list of submittals and quality tests, material specifications, and finishes samples among others to properly understand and discuss the intent of the design.

C. The General Contractor is to design-build, acquire and install a new Evapco cooling tower, associated controls and one (1) balance valve at the Central Utility Plant. The reconfigured tower elevation is to be designed to be compatible with the four existing Evapco cooling towers. The water flow to the new tower is to perform at a capacity that is concurrent with the existing towers. The General

Contractor will be responsible for providing all necessary testing, balancing and commissioning of the new tower and associated items. The current EVAPCO models is – AT2280724 the Serial#: 8-

352432-A, 8-352432-B, 8-352433-A, & 8-352433-B). This will be a design/build project to replace the failing one (1) Cooling Tower Replacement induced draft cooling towers with similar one (1) tower with same design/capacity, with VFD controller.

D. (A/E) is to provide site visits for to oversee and inspect the installation of the new Evapco cooling tower, associated controls, and one (1) balance valve at the Central Utility Plant for the entire VAMC.

In addition, the A/E will be responsible for reviewing associated submittals, shop drawings and RFIs given to the VA for the new cooling tower.

E. The project will involve all trades required for the complete replacement of the existing cooling tower for the campus.

F. The scope of the project will include, but not limited to, the removal of existing cooling tower and associated equipment in accordance with OSHA Lead in Construction standards.

G. Modification of existing structural steel roof dunnage and the installation of new steel framing to supplement the existing support for the tower, additional reinforcement of existing steel framing to support new cooling tower below tower. d. Installation of new cooling tower and associated equipment and piping (as indicated on dwgs.).

H. Furnish & install new elevated metal grated platforms (at two levels) to provide access to cooling tower.

I. The MEP work will involve demolition of the cooling tower and associated piping and installation of the reconfigured, new condenser water piping with associated valving and cooling tower supports.

The new tower will receive new water treatment and side stream filtration, new automatic controls which will be incorporated in the existing hospital Building Automation System (BAS).

J. The work shall include replacement of the existing condenser water pumps and associated valving and electric service.

K. The replacement tower shall be stand alone, single cell individual units equipped with VFD.

L. Electric service to existing tower and condenser water pumps will be replaced.

DELIVERABLES

The DB-A/E shall be responsible to submit multiple design review packages (Design Development, Construction Documents and Issue for Construction Documents). Each review package will be discussed, reviewed, commented, and approved or disapproved by the VA reviewer. At each review stage the DBT will perform a value engineering review. All hardcopy and electronic documents provided shall be in good and readable condition.

The design documents for each submission may include, but not limited to: assessment reports, drawings, technical specifications, design narrative/analysis, submittal list, cost opinion, material specifications, and finishes samples among others. A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DBT, upon mutual consent between the contracting officer, VA project manager and DBT. The

DBT shall prepare written minutes of all meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting. The DBT shall prepare written records of phone conversations addressing major design issues, and furnish a copy to the Contracting Officer and VA project manager within five calendar days. The DBT shall keep the Project Manager and Contracting Officer informed at all times of the status and progress of the design phase. The DBT shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings and all other submission material.

Design Development (75%)

The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18-15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address:

http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon. The DD shall provide a well-organized design narrative, drawings, VA Master Construction Specifications (PG-18-1), and Cost

Estimate in accordance with Manual for Preparing Cost Estimates and Related Documents for VA

Facilities: http://www.cfm.va.gov/cost/.

VA Master Construction Specifications may not cover some of the project elements. It is the responsibility of the DB-A/E to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB-A/E shall be in the same format as that used in VA Master Specifications. Within 30 calendar days after notice to proceed, submit two hardcopy appropriately labeled "design development" and electronic copy (CD- ROM) of the DD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the design development review comments, 15 calendar days after the presentation.

Construction Documents (100%) http://www.cfm.va.gov/cost/

The Construction Documents (CD) represent the submission of the hundred percent (100%) of the

Design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission procedures noted and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address:

http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

The A/E shall submit the 100% design documents in accordance with this contract. Design narrative/analysis, construction drawings, renderings, technical specifications, construction phasing, submittal list, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval. Within 20 calendar days after design development review comments, submit two hardcopy appropriately labeled "Construction Documents" and electronic copy (CD- ROM) of the

CD package for review and approval. Coordinate with the Contracting Officer and provide a verbal presentation. VA will return the construction documents review comments 15 calendar days after the presentation.

A2. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the

VA, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's Representative (COR) responsible for administering design contracts authorized by the contracting officer.

3. Resident Engineer: The Contracting Officer's authorized representative at the construction site.

When more than one Resident Engineer is assigned to a construction project one is designated as being in-charge and is called the "Senior Resident Engineer"(SRE). The SRE is responsible for protecting the

VA's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The SRE may issue change orders and modifications to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DBT team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s) that is a part of the DB team, also referred to as DB- A/E.

7. RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA.

Source Selection Procedures:

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations may be conducted using any rating method or combination of methods, including color or adjectival ratings, numerical weights, and ordinal rankings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the https://www.acquisition.gov/far/html/Subpart%209_1.html#wp1084058 selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of five (5) firms in accordance with FAR 36.303-1 based on the following evaluation factors in descending order of importance, technical evaluation factors will include Design-Build Experience and Past Performance.

Offerors will be evaluated in the following manner:

Phase I:

A. Design-Build Experience

1. Corporate Project Experience (Factor)

2. Technical/Management Approach (Factor)

3. Past Experience working as a Design-Build team (Factor)

B. Past Performance

1. Past Performance Questionnaires (Factor)

2. Safety Record (Factor)

b. Through an amendment to the Phase I solicitation, Phase I successful offers will be notified to submit the requirements for Phase II Technical and Price Proposals. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 – Price for proposal evaluation. The Phase I and Phase II technical evaluation factors, when combined, are more important than price. Phase II evaluation technical factors (Factors 1 – 3) are listed below in descending order of importance:

Phase II:

1. Technical Solution

2. Construction Management:

▪ Ability to Staff Project

▪ Management Approach

▪ Capability to Perform

3. Schedule

4. Price

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price;

and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the

Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

C. Tentative Schedule:

Request for proposal issued, Phase 1 9/23/2018

Request for Information (RFIs) 10/30/2018

Phase I Proposals submitted 11/30/2018

Determine Highly Qualified for Phase II (maximum of 5) TBD by Contracting Officer

Submit Phase II RFP & documents from competitive range offerors TBD by Contracting Officer

Phase II Proposals Submitted TBD by Contracting Officer

Contract award TBD by Contracting Officer

Notice to proceed TBD by Contracting Officer

Construction completion/final inspection/ custody receipt TBD by Contracting Officer

D. Schedule Objectives - The anticipated completion of this project is 365 days after “Notice to Proceed”

(NTP). The proposed schedule may be shorter than this, see Phase II, Factor 3.

A3. Cost Range

The anticipated cost range for this project is between $250,000.00 and $500,000.00

A4. Pre-Proposal Conference (PHASE II ONLY)

The Phase II pre-proposal conference will occur during in Phase II submission, VA Southern

Nevada Healthcare System. All Offerors, consultants, subcontractors, manufacturers and suppliers are encouraged to attend; time and date to be announced.

DO NOT SUBMIT PHASE-II WITH PHASE I ONLY THE MOST HIGHLY QUALIFIED

OFFERORS WILL BE INVITED TO SUBMIT A PHASE II PROPOSAL.

A5. Selection Criteria

A. General: Phase I Proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. A Responsibility determination will be made in accordance with FAR Part

9.1, Responsible Prospective Contractors. Phase II Proposals will be evaluated and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), Tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

B. Technical Evaluation Factors, PHASE I & PHASE II:

The basis of evaluation for the Phase I & Phase II technical evaluation factors is located within

Part III, Section C with each evaluation factor. The Phase I factors are not to be resubmitted in

Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 1 – 3) are in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price. Offerors are advised the Tradeoff process is determined to be in the best interest to the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror (Reference FAR 15.101-1).

C. Phase II Non-Technical Factor 4, Price

1. Phase II, Factor 4, Price: Offerors are advised the Tradeoff process (Reference FAR 15.101-

1)is determined to be in the best interest of the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

a. The Government reserves the right to make price/technical trade-offs that are in the best interest and advantageous to the Government in accordance with FAR 15.101, Tradeoff.

b. Price will be evaluated on the basis of its reasonableness, and acceptability to the

Government subject to availability of funds. Pricing shall be entered onto the Bid

Schedule located within the SF1442.

c. Analysis will be performed using one or more of the following techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the RFP.

(b) Comparison of proposed prices with the Independent Government Cost Estimate.

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The RFP development A/E team shall not be included as members of the offeror’s DB team.

The VA will retain their RFP A/E team for the remainder of the project’s development for design and construction period review, and monitoring purposes.

B. The VA team is also comprised of VA Office of Construction & Facilities Management (CFM), Western Region located in Vallejo, CA, Resident Engineers (RE) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team on site will be the RE, who will have Contracting Officer authority.

B2. Design-Build Team:

A. The DB team includes all J/V partners (if applicable), consultants and subcontractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General

A. Phase I proposals shall be based on solicitation documents issued for RFP

Solicitation Number 36C10F-18-R-0665 Proposals will be in the format stipulated.

1. Phase I proposals shall be received BY 2:00 PM Pacific Time, November 15, 2018. Proposals that are received after this time shall be late and shall not be considered. There will be no public opening of the proposals.

2. Submit sealed proposals to:

a. US Postal Service Deliveries:

Dominik Gammon, Contract Officer

Office of Construction and Facilities Management

Department of Veterans Affairs

400 Mare Island Way, Suite 100

Vallejo, CA 94590

b. Commercial Delivery Services / Hand Carry

(Monday - Friday, 7:30 AM to 4:00 PM):

Dominik Gammon, Contract Officer

Office of Construction and Facilities Management

Department of Veterans Affairs

400 Mare Island Way, Suite 100

Vallejo, CA 94590

3. Phase I will be evaluated for technical qualifications only. Offeror shall separately tab each section (see

Section C3). Each section must therefore be labeled with the Offeror's organization, business address, and

VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging.

See Section C3 for submission requirements.

B. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. Proposals will be in the format stipulated in Section C4.

1. The due date, time, and submission address of Phase II proposals will be given within the Phase II RFP.

2. Phase II evaluation will request technical and price proposals. Offeror shall separately tab each section (See Section C4). See section C4 for submission requirements.

C2. Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions may be requested from the offerors determined to be in the competitive range. The Contracting Officer will identify those offerors in accordance with the selection criteria identified in the request for proposal.

Revised proposals will be due at a time and place to be determined.

B. Please be advised that the Government intends to evaluate Phase I & Phase II and award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C3. PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

A. The Phase I proposal shall address the evaluation factors listed at A.5. Pay close attention to page limitations set within the technical factors as submission beyond the limit will not be accepted. Offeror is required to prepare and submit an original and five (5) copies plus CDs of the technical evaluation factors in a binder CLEARLY MARKED:

“PHASE I TECHNICAL PROPOSAL – DO NOT OPEN IN MAILROOM”.

Evaluation scores will be based, in order of importance, upon the criteria in Part I, A5, provides a checklist that should be included in the front of the technical proposal.

PHASE I

REQUEST FOR QUALIFICATIONS (RFQ)

“PHASE I TECHNICAL PROPOSAL SUBMISSION REQUIREMENT”

PHASE I, TECHNICAL PROPOSAL BINDER SUBMITTAL CHECKLIST

(One original and five copies and One CD)

Solicitation: 36C10F-18-R-0665

Project Title: Cooling Tower #5 Removal and Replacement

INTRO

PAGE

First page MUST clearly indicate:

Name and Address of Proposer

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

Contact Name and Phone Number

Email Address

DUNS Number

CAGE Code

Tax Identification Number

TAB 1 Factor A.1, Corporate Project Experience (with supporting documentation per solicitation)

TAB 2 Factor A.2, Technical/Management Approach (with supporting documentation per solicitation)

TAB 3 Factor A.3, Past Experience working as a Design-Build team (with supporting documentation per solicitation)

TAB 4 Factor B.1, Past Performance Questionnaires Design-Build team

TAB 5 Factor B.2, Safety Record (with supporting documentation per solicitation)

TAB 6 CD of Technical Proposal (TABs 1 – 5 above)

The technical proposal shall not exceed 60 pages’ single side.

Phase I, the evaluation factors in descending order of importance, technical evaluation factors will include

Design-Build Experience and Past Performance. Offerors will be evaluated in the following manner:

A. Design-Build Experience

1. Corporate Project Experience (Factor)

2. Technical/Management Approach (Factor)

3. Past Experience working as a Design-Build team (Factor)

B. Past Performance

1. Past Performance Questionnaires (Factor)

2. Safety Record (Factor)

A. DESIGN-BUILD EXPERIENCE: This factor will be evaluated on the basis of Corporate Project

Experience, Technical/Management Approach, and Past Experience Working as a Design-Build Team, in descending order of importance.

1. Corporate Project Experience - The Offeror will demonstrate corporate construction experience with a minimum of 3 projects in an operating healthcare environment, that are ongoing or completed within the last 5 years, and of similar size (square footage, dollar amount), scope (seismic renovation, healthcare) and complexity. Greater weight will be given to offeror’s experience as a prime contractor rather than as a consultant. Provide the following information:

a) Project title, location and brief description including the building use (Medical Facility, etc.) and contracting method (e.g., design build, design bid construct, CM at risk).

b) Project owner, name, telephone number and email of owner’s contact person.

c) Project Prime Contractor and Major Subcontractors with name,…