36C10E20Q0279_1.docx

Contract Opportunity Presolicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Presolicitation Notice J061 UPS Preventative Maintenance Inspections (PMI) Total SDVOSB Set-aside 20006 36C10E20Q0279 08-31-2020 23:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

335311 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 Contract Specialist Tina A Brooks tina.brooks@va.gov

B.2 PERFORMANCE WORK STATEMENT

Columbia Data Center UPS Maintenance

1. GENERAL

1.1 Introduction. The Columbia, SC RO data center requires preventative maintenance program for critical power distribution units (PDU), uninterruptable power systems (UPS) and cooling units associated with the computer data and server room. The primary objective of this effort is to provide preventative maintenance for installed continuous cooling and uninterrupted power supply capabilities to enable continuous operations during emergency and unscheduled power outages.

1.2 Scope of work. The Contractor shall provide:

1.2.1 FIXED PRICE ANNUAL SERVICE CONTRACT

Contract will be for 12 months from the award, with four (4) option years.

SEMIANNUAL PREVENTATIVE MAINTENANCE INSPECTIONS

The contractor shall provide two (2) comprehensive visual, environmental and electronic inspections of the UPS, cooling, and/or PDU system to ensure that components are performing to defined technical and environmental specifications. This service includes all labor and travel expenses.

Details of service tasks provided at time of visit A) Visual inspection – Inspect the cooling, UPS and/or PDU to ensure that all system components are clean and functioning within designed specifications.

B) Environmental Inspection - verify and document that the system’s environment is within specified operating conditions including but not limited to room temperature, airflow, dust contamination, etc.

C) Perform Mechanical/Electrical Inspection - inspect all power and control wire termination points as well as all UPS and/or PDU system components.

D) Perform Functional Verification - check UPS and/or PDU event and alarm logs. verify that input, output and bypass voltage and current values are within designed specifications. Verify transfer to on battery operation and transfer to and from static bypass. Check parallel operation performance.

E) Implement Updates - Verify and implement all required Field Advisories and Field Modifications as well as check all circuit board revisions and update as required.

F) Deliver Documentation - deliver a graphical site report documenting UPS and/or PDU status and on-site activities as well as recommend any additional service activities as required resulting from the Preventive Maintenance activities listed above.

G) Upon identification of defects/faults, an itemized estimate covering the cost of parts and labor will be provided with report.

1.3 Work performance:

1.3.1 Place of performance – Columbia Data Center A/C and UPS maintenance inspections will be performed at the Columbia, SC VA Regional Officer, 6437 Garners Ferry Road, Columbia, South Carolina, 29209.

1.3.2 Work hours & holidays – Unless otherwise required, all work will be performed during regular business hours of 8AM until 4PM excluding government holidays. Our ten official holidays are New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas. All work will be coordinated with the program coordinator.

1.3.3 Rules and Regulations - Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures.

1.3.4 Employee behavior - The Contractor shall be responsible for the acts and omissions of all his employees and all subcontractor, their agents and employees and all other persons performing any of the work under a contract with the Contractor.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1. Parking. The government will provide the contractor parking space at no cost, as well as access to the VARO as necessary.

2.2 Installed equipment – Preventative maintenance inspection will be provided for the following installed assets

a) 2 each cooling units:

1. Manufacturer: APC

2. Model Number: ACRP101

3. Serial Numbers: YK0840110069, YK0840110081

b) 3 each power modules

1. Manufacturer: APC

2. Model Number: SYPM10KF

3. Serial Numbers: PD0839230366, PD0839230369, PD0839230381

c) 1 each UPS

1. Manufacturer: APC

2. Model Number: PSX-RDP120V (20kW system) (InfraStruxure)

3. Serial Number: WF0905110703

e) APC Symmetra PX with Power Distribution

1. Manufacturer: APC

2. Model Number: 0G-SY20KF

3. Serial Number: PD0848360006

3. SAFETY. The following safety criteria shall be met at the time of the acceptance inspection:

3.1. Equipment. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

3.2. OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated “competent person” (CP)(29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

3.3. Compliance – The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

4. SECURITY

Per VA Handbook 6500.6, Appendix A, the C&A requirements do not apply, and a Security Accreditation Package is not required

Mechanism/Documentation used to ensure protection of VA sensitive information:

All Contractor personnel will be escorted throughout entire visit by a Columbia VARO IT representative.

5. CHANGES TO STATEMENT OF WORK

Any changes to this contract’s terms and conditions shall be authorized and approved in writing by the Contracting Officer. Costs incurred by the contractor through performing requests by other parties other than the Contracting Officer shall be borne by the contractor.

A.2 SF 1449 (continuation) QUOTE SUBMISSION INSTRUCTIONS

1. Federal Acquisition Regulations (FAR) require that vendors register and maintain active registrations in both the System for Award Management (SAM) database (http://www.sam.gov) and VETBIZ (https://www.vetbiz.va.gov) prior to submitting quotes and during the entire period(s) of performance under contract.

2. Quotes received in response to this solicitation will only be considered for award if the offeror is a Service-Disabled Veteran-Owned Small Business concern that is verified by the Center for Verification Excellence (CVE) VIP database (https://www.vip.vetbiz.va.gov) System for Award Management (SAM) database (http://www.sam.gov) and at:

1) the date and time of receipt of quotes;

2) and at the time of award. Any quote submitted by offerors who are not verified as set forth above will be rejected and considered non-responsive.

3. Price will be evaluated to determine reasonableness based upon the total price of the award to include the option periods and any possible contract extensions made under FAR Clause 52.217-8, Option to Extend Services. The Government will evaluate its option to extend services at FAR Clause 52.217-8 by adding six (6) months of the Offeror's proposed price for the final option period to the Offeror's total proposed price. Thus, the Offeror's total price for the purpose of evaluation will include the total price for the base period, 1st option, 2nd option, 3rd Option, 4th Option, and 1/2 of the 4th option period.

4. Failure to follow the below instructions may disqualify the quote.

1) All questions, correspondence, and quotes during the solicitation period shall be emailed to Tina Angela Brooks ONLY at tina.brooks@va.gov.

2) The subject line for all quotes and questions shall include the Solicitation number and clearly identify if it is a quote or question(s).

3) Questions and quotes received after the deadlines/due dates will not be acknowledged and/or considered for this solicitation. The questions due time and date are in block 20 of this solicitation. The quote due time and date are in block 8 of this solicitation. ALL times and dates are in United States eastern time.

4) Insert quoted prices in Section B.3 Price/Cost Schedule of this solicitation, sign and return this document.

5) Quotes for other than Brand name must include spec sheet and color brochure.

a) Spec sheet and brochure must identify only one brand, make, model and or serial number.

b) Spec sheets and brochures that do not specify an exact item will be rejected as non-responsive.

c) All merchandise must be American Made unless there is not such item exists in the marketplace.

a. Vendor is responsible for annotating where commodities are manufactured on quote.

b. Buy America Act has preference.

6) Questions must be submitted as a word document attached to the email. Do not use headers in the document. Do not submit as an email message.

7) Quotes shall be submitted as a .pdf attachment to an email and in accordance with subparagraphs a) through c) of these instructions

a) Company Name, address with zip code, DUNS, tax ID, cage code, and a point of contact: name, email address and phone number must be on quote

b) Please include your best and final pricing.

c) Include a signed copy of this solicitation with section B.3 Price/Cost Schedule completed.