36C10E19Q0111-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

03-13-2019 3739-000004 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W. / Room 540-D1 Washington DC 20420 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W. / Room 540-D1 Washington DC 20420 To all Offerors/Bidders

36C10E19Q0111 03-08-2019

X X X

N/A X

1. The above mentioned solicitation, 36C10E19Q0111, is amended to address vendor questions. See attached vendor questions and answers.

2. Solicitation close date remains unchanged. All quotes must be received by Monday, March 18, 2019 @ 8:00AM, EST.

3. No other changes to the solicitation.

KIMBERLY M. TOMASI

Contracting Officer

VBA15L1-0268

VENDOR Q & A (A0003)

36C10E-19-Q-0111

MANCHESTER VA REGIONAL OFFICE

ON-SITE CONFIDENTIAL DOCUMENT SHREDDING SERVICES

1. Could you please tell me if the Pre-solicitation posted as solicitation number 36C10E19Q0111 on FBO contains requirements similar to any work performed currently or in the past, or will this be a new requirement? If possible, can you please provide the most recent contract or task order number?

ANSWER: Current Task Order is VA101V-14-F-0929.

2. For the address on the contract it lists 257 Chestnut Street, but on the SOW it list 273 Chestnut Street. Just want to check which is the right location.

ANSWER: The correct address for shredding services is located at:

3. Do we need to submit a past performance form with the bid or after award of the contract?

ANSWER: See section E.2 52.212-1 INSTRUCTIONS TO OFFERORS – SHREDDING SERVICES.

4. P. 4 states the contract will be a firm fixed price contract – How can the contract be firm fixed price if only those bins serviced may be invoiced?

ANSWER: The contract will be “Not to Exceed”, firm-fixed price.

5. Who will determine what bins are ready to be serviced? Will there be a minimum guarantee number of bins to be serviced each visit?

ANSWER: The station RMO will determine what bins are ready to be serviced. The number variance of bins serviced per month is 3-8 bins.

6. What is the recent historical usage at this location?

ANSWER: The number of bins serviced per month has been between 3-8 bins per month depending on the VA Regional Office projects and demands.

7. Are we permitted to include a minimum stop fee in our bid so we can cover the cost of storing bins on site that are not serviced, or not serviced every visit? If not, how does the VA suggest that we cover that cost?

ANSWER: Since this is a firm fixed-price contract, contractors should calculate all the costs to provide services, including the cost of storing bins on site as part of their per bin service fee.

8. P. 5 – monthly service. Can this be changed to service every 4 weeks rather than monthly? Though an every-four-weeks servicing schedule results in 13 services per year, it is more efficient and creates less confusion and rescheduling than a monthly schedule. For example, if a set day per month is selected for service, it shifts between days of the week from month to month and the selected date will also fall on the weekend at least twice a year. This tends to create some confusion, and it also makes more work for the shredding company to coordinate the VA service with its scheduled services for other clients.

ANSWER: Scheduled service shall remain on monthly schedule (i.e., one day per month; twelve (12) months). Monthly scheduled pick-up days shall be conducted during normal business hours, Monday through Friday, excluding Federal holidays.

9. P. 36, 1. – what factors will be used for determining if the price is fair and reasonable?

ANSWER: Per FAR Part 13.106-3 Award and documentation.

1. (a) Basis for award. Before making award, the contracting officer must determine that the proposed price is fair and reasonable.

a. (1) Whenever possible, base price reasonableness on competitive quotations or offers.

b. (2) If only one response is received, include a statement of price reasonableness in the contract file. The contracting officer may base the statement on-

i. (i) Market research;

ii. (ii) Comparison of the proposed price with prices found reasonable on previous purchases;

iii. (iii) Current price lists, catalogs, or advertisements. However, inclusion of a price in a price list, catalog, or advertisement does not, in and of itself, establish fairness and reasonableness of the price;

iv. (iv) A comparison with similar items in a related industry;

v. (v) The contracting officer’s personal knowledge of the item being purchased;

vi. (vi) Comparison to an independent Government estimate; or

vii. (vii) Any other reasonable basis.

10. P. 36, 2. – will the agency consider awarding to a non-shredding company e.g. a contract management company with no direct experience in the industry of secure document destruction? If so, how will the government avoid performance issues or ostensible contractor violation?

ANSWER: The solicitation is assigned NAICS code 561990 - All Other Support Services - Document shredding services; Therefore, quotes received from bidders must be designated with NAICS code 561990.

11. Is there a current contract for the work being solicited?

ANSWER: See Amendment A0001.

12. If so, please provide that awarded contract number (NOT the incumbent GSA contractor number). Also please provide the name of the incumbent contractor and the contract amount.

ANSWER: The name of the incumbent contractor and the contract amount is located at: https://www.fpds.gov/fpdsng_cms/index.php/en/

13. Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill #36C10E19Q0111?

ANSWER: Yes.

14. Are elevators available to move any containers located above/below ground level?

ANSWER: Yes.