36C10E18Q0060-001.docx

SOLICITATION #

SOLICITATION # - 36C10E18Q00060

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (

IFB

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award notice to proceed. This performance period is mandatory negotiable (See _____________________________).

YES

NO

a Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ hour ) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b An offer guarantee is is not required.

c All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

VA

36C10E18Q0060 01-22-2018 None 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 Department of Veterans Affairs Veterans Benefits Administration

Jeff Reed 215 906 5468 PROJECT TITLE: Residential access ramp and back up generator PROJECT LOCATION: Lakeview NY PROJECT MAGNITUDE: Between $25,000.00 and $100,000.00

- The applicable NAICS is 236118 (Residential Remodlers ). The small business size standard is $35.5 million.

- See Section A.2 Performance Work Statement AND Section 2.6 Instructions to Quoters AND Section 2.7 Submission

Requirements AND Section 2.8 Basis for Award, for IMPORTANT DETAILS FOR SUBMISSION OF QUOTES.

- The contractor shall provide all labor, tools, equipment, materials, and supervision to perform the work indicated by the performance work statement.

- Payment protection is required.

-Davis Bacon wage rates are applicable.

A site visit will be conducted on Friday January 5th, 2018 at 1:00 PM.

*****YOU MUST SEND REQUEST THE ADDRESS FOR THE SITE VISIT FROM jeffrey.reed@va.gov***** *****IF NO RSVPs ARE RECEIVED BY 4:00 PM ON TUESDAY JANUARY 2nd, 2018, THE SITE VISIT

AND SOLICITATION MAY BE CANCELED**

*****QUESTIONS MUST BE SUBMITTED TO jeffrey.reed@va.gov NO LATER THAN JANUARY 19th, 2018 AT 4:00 PM*****

*****ALL QUOTES MUST BE RECEIVED BY THE CONTRACTING OFFICER NO LATER

THAN JANUARY 26th, 2018 AT 4:00PM

This solicitation is set-aside exclusively for Veteran-Owned Small Business (VOSB) concerns. To be considered for award, prospective Quoters must be a verified VOSB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) at the date and time set for receipt of quotes. A Quoter who is not a verified VOSB concern at the date and time set for receipt of quotes will have their quote rejected as non-responsive, and will not be considered for award.

******************************************IMPORTANT INVOICING INSTRUCTIONS********************************************** The VBA does not have the ability to use Tungsten network per clause 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS.

Therefore, any and all invoices for this contract must be e-mailed to nicole.vanlew@va.gov AND jeffrey.reed@va.gov Any and all invoices submitted for this purchase MUST reference the obligation number that will be provided upon award.

Invoices not submitted via email will NOT be paid.

X X 52.211-10 X X Table of Contents

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Composite Deck, Handicap Ramp, & Concrete Walkway

1.00

JB

1.00

JB

GRAND TOTAL

A.2 PERFORMANCE WORK STATEMENT

I. SPECIFIC REQUIREMENTS.

A. Location of Work: The work will be performed at Lakeview, NY.

B. Period of Performance: The period of performance is 30 business days from receipt of Notice to Proceed (NTP). This includes the submittal review process, ordering and receiving materials, working time, and project closeout.

C. Work Hours: Work is to be performed from 8:00 am to 5:00 pm, Monday through Friday excluding Federal Holidays. Exceptions must be requested in writing and may only be approved by the Contracting Officer.

II. SCOPE OF WORK

A. The Contractor shall provide all labor, tools, equipment, materials and supervision to perform the work indicated in this Performance Work Statement (PWS). The tasks provided under this contract consist of, but are not limited to the tasks listed. The Contractor shall provide all ancillary tasks and materials necessary to provide a complete, useable space.

B. Background: Title 38 of the United States Code, (U.S.C.), Section 3120, is the statutory authority for the Secretary of Veterans Affairs to provide programs of independent living services and assistance in various geographic regions of the United States. Under this authority, the Veterans Benefit Administration may enter into contracts to provide services, to include construction, to primary residences when deemed medically necessary to maximize independence in daily living.

C. The intent of this project is to improve the Veteran’s living conditions by modifying the existing home after completion of the new Specially Adapted Housing (SAH) addition. The SAH addition will create a first-floor bathroom and bedroom with new rear exterior entry. The scope of work is to complement this new addition and in no way, includes the new SAH addition. Contractor shall conduct field survey and verify all areas and quantities.

D. General Construction Activities: Install new Composite Deck adjacent to new SAH addition and new rear entry. Install new Composite Handicap Accessible Ramps from new composite deck. Install new Concrete Walkway from edge of new ramp to existing concrete walk in side yard with 5inch curbs. Install (1) new Back-Up Generator and one new Automatic Transfer Switch (Service Disconnect).

E. Specific Construction Activities:

i. New Composite Deck a Contractor shall install new 15feet by 12feet composite deck adjacent to new SAH bedroom and bathroom additions. Deck shall be installed on concrete footings and include a gravel base beneath the structure as well as surrounding areas.

b Deck to be constructed of durable maintenance free, wood composite material.

c Deck shall have a railing on all sides with newel posts, top caps, balustrade, SAH handrail as required and include extended floor or ground surface edge protection as required that meets the following requirements:

i) Installed at a height convenient to the Veteran

ii) Minimum diameter of 1½ inches

iii) Clearance from mounting surface of 1½ to 2 inches

iv) Smooth continuous surface

v) Installed on both sides of the ramp with a minimum clearance of 42 inches between handrails.

d Deck shall be flush with the new addition, level and possess no gap larger than ¼ inches between floorboards and at either end.

e Deck shall include 36 inches wide stairs with railings and a locking gate. (Owner specifies location, please see attached plan). Match all material and hardware (one style).

ii. New Handicap Accessible Composite Ramp a Install approximately 36 linear feet of new Handicap accessible composite ramp in conjunction with new composite deck (see attached drawing).

b Ramp to be constructed of durable maintenance free, wood composite material to match the deck.

c Ramp will turn and run adjacent to the rear of the new SAH addition.

d Ramp will have a minimum width of 48 inches and constructed in a manner that prevents slipping in wet or icy conditions.

e Ramp shall have a slope of 8% or less (i.e. for every 1 inch of rise there is 12.5 inches of run) f Ramp shall have landings to ease the drop from the height of the deck to grade as well as at the turn and top of ramp that meet the following criteria:

i) Located at any wheelchair entrance

ii) Provided at every 30feet or less of continuous ramp

iii) Located at turns in the ramp greater than 45°

iv) Has a minimum size of 5feet by 5feet (60inches by 60inches) unhindered by handrails or gutters

v) Has a reasonably level surface.

g New ramp shall possess no gap larger than ¼ inches between floorboards and where it meets flush with new deck, addition and concrete walkway.

h Ramp shall have a railing on either side with newel posts, top caps, balustrade, SAH handrail and include extended floor or ground surface protection as required that meets the following requirements:

i) Installed at a height convenient to Veteran

ii) Minimum diameter of 1½ inches

iii) Clearance from mounting surface of 1½ to 2 inches

iv) Smooth continuous surface

v) Installed on both sides of the ramp with a minimum clearance of 42 inches between handrails.

i Match all material and hardware (one style) per owner selection j New ramp shall be SAH compliant and include all features required to create a safe and accessible route.

iii. New Concrete Walkway a Contractor will backfill soil along the edges of the walkway to provide a reasonably level transition between the walkway and the adjacent soil, eliminating the need for a low curb or guardrail.

b Remove existing concrete at side door entrance.

c Install about 40feet by 5feet of new concrete walkway with 5inch curbs from edge of new handicap ramp to existing side entrance and vinyl fence opening in the east side of the yard (see attached drawing).

d Walkway to be a minimum of 48 inches in width but no more than 60 inches wide, including 5 inch curbs.

e Walkway to be brome finished to prevent slipping in wet or icy conditions f Slab should be no less than 12 inches deep to resist frost heave.

g New concrete walkway shall include compacted sub-base and granular sub-grade.

h New concrete walkway shall include 8inches by 8inches steel reinforcement i Control joints shall be cut into slab at spacing of about 4 feet, transversely across the length of the walkway and to a depth of about ¼ inches the slab thickness.

j Walkway will include bond breaker where it meets the existing concrete in the driveway at the fence opening in the east side yard.

k New ramp shall be SAH compliant and include features required to create a safe and accessible route.

l Concrete walkway shall include extended ground surface edge protection, a concrete curb at either side of the walkway.

m Concrete curbs should be located on both sides of the new concrete and be at least 3 inches above the concrete and at least 4 inches wide.

n Concrete curb shall include bond breaker at the edge of the walkway between the curb and the new slab and at the end that meets the existing concrete at the fence opening in the east side yard.

o Concrete shall be free of cracks, defects and be able to withstand high abuse.

p For ramps or walkways that are more than 4 inches above grade and cannot be constructed in a way to eliminate accidental fall, a low curb or guardrail on both sides with a minimum height of 5 inches is required.

iv. New Electrical Back-Up Generator & Automatic Transfer Switch a Remove existing planter boxes b Provide and install (1) new 22KW Electrical Back-up Generator on new concrete pad. New concrete shall be properly sized for the equipment and include the properly sized pads, washers, nuts and bolts to strap the generator down to the new concrete according to manufacturer specification.

c Electrical utility boxes should be located so the Veteran has unobstructed access from a wheelchair. Typically, located near egress point with a maximum height of 48inches to the top breaker.

d Provide and install (1) 150 AMP Automatic Transfer Whole House Switch (Service Disconnect) to energize the entire 150 AMP main panel.

e Install the main run of necessary electrical wiring on the inside of the basement wall.

f Provide complete installation of generator, transfer switch and perform all testing as required to ensure proper installation and compliance with manufacturer’s specification.

v. Generator Alternates (included in Pricing) a Provide and install a cold weather kit for the new electrical back-up generator including a battery warmer and oil heater b Provide lift-gate service during delivery to ensure safe transport of equipment to final position c The generator does not come with oil. Manufacturer specifies that Full Synthetic 5W-30 engine oil is used when using a cold weather kit (requires 12 Quarts) d Provide and install one battery in the new generator (sold separately) according to manufacturer specification.

vi. Contractor is responsible to ensure that all tradesmen, mechanics and laborers are employees of insured companies who have general liability insurance and Worker’s Compensation.

vii. Contractors shall provide an insurance policy providing additional names of insured, naming the Owner, The Veteran’s Affairs Administration and the Construction Monitor designated by the VA and the owner to provide project oversight.

viii. All wages and salaries, wages and benefits paid by the contractor and his subcontractors of any tier to all employees shall be according to NYS prevailing wage.

ix. All costs for permits, surveys or any other requirements necessary to complete this work and obtain a Certificate of Occupancy, are part of this total scope of work and are to be included in the total cost of the specific item.

F. Concept Sketches: See attached concept sketches for use/evaluation.

III. SUBMITTALS

A. The contractor shall provide all submittals directly to the Contracting Officer. All submittals shall be electronic where possible. Product submittals shall be sent to the Contracting Officer, Jeffrey Allen Reed as noted at jeffrey.reed@va.gov. No work shall begin onsite until all submittals are received and approved by the VA.

B. Project Management Plan (PMP): The Contractor shall submit one electronic copy of the PMP in PDF format to the Contracting Officer for review and approval within ten calendar days after receipt of award. The Government will approve or provide comments why the PMP was not approved within five business days after receiving the PMP. If required, the Contractor shall submit the revised PMP within two business days of receiving the PMP comments. The Contractor shall submit updates to the PMP within three business days of any changes. Maintain copies of all PMP documents at the project site throughout the project. Components included in the PMP are:

i. Contractor Approach: Contractor shall provide a narrative description of the contractor’s plan for accomplishing the project.

Narrative shall describe the contractor’s plan for the project including methodologies and material descriptions for major elements of the work (framing, roofing, flooring, HVAC, electrical, plumbing, etc.).

The approach should reflect sufficient detail to demonstrate the contractor’s understanding of the project and their evaluation and mitigation of any potential risk areas. Contractor shall also provide sketches and/or shop drawings as necessary to communicate the contractor’s planned approach.

ii. Project Schedule: Submit proposed Project Schedule showing all project milestones and dates for Government reviews and inspections.

iii. Project directory: Submit a list identifying key participants including the Contractor’s Project Manager, Superintendent, and primary subcontractors. Directory shall include personnel title, address, telephone number, cell phone number, and email address.

iv. Quality Control Plan: Submit a viable, documented plan for self-monitoring of the project process quality. VA will perform random Quality Assurance inspections throughout the duration of the project to assure quality throughout all aspects of construction.

v. Site Specific Safety Plan: Submit safety plan relevant to the project particularly with regards to keeping the occupants of the house safe.

vi. Waste Management Plan (WMP): Submit a plan for disposal or recycling of demolition materials. Recycle and/or salvage at least 50% of construction and demolition materials. Calculations can be done by weight or volume, but must be consistent throughout the project. NOTE: Contractor shall not use the Veteran’s building waste removal system for any debris associated with the project.

C. Product Submittals: The Contractor shall submit for VA approval all product submittals prior to use of any materials on the jobsite. Submit two (2) copies of all product materials. Submittals must be accompanied by a letter of transmittal from the Contractor to the Government. One set of approved submittals shall be retained at the job site until the project is complete.

i. Provide samples of all material and equipment; composite deck material and colors; any associated door or door hardware (must be ADA); all elements of the back-up generator including unit, switch and any approved alternates. Submit finishes and colors to owner for review and approval before ordering and installing. Cut sheets are acceptable.

D. Project Close Out Submittals: Final payment will not be made until all close out submittals are complete.

i. A Release of Claims (ROC) must be completed by the prime contractor and all first-tier subcontractors. Submit one electronic copy of each release to the Contracting Officer. The Government will withhold a minimum of 10% of the contract amount until all releases are completed.

ii. The prime contractor may list the outstanding contract balance on the release. Subcontractors may have no claims listed.

iii. One year warranty letter covering contractor’s materials and workmanship for the entire project.

iv. Contractor shall provide VA with all manufacturer or labor warranties that cover periods exceeding the 1-year warranty period, one (1) electronic and one (1) paper copy of each warranty.

v. Operation and Maintenance (O&M) Manuals. The Contractor shall provide one electronic and one paper copy of O&M manuals within five days of project completion.

vi. Copy of all permits/permissions obtained for the work as mandated by local/state agencies. Contractor shall provide one electronic and one paper copy of all permits/permissions.

vii. Waste Management Report. The contractor shall provide a report detailing the amount and types of materials recycled during the project. The report should detail actual activities against planned activities in the Waste Management Plan.

IV. GENERAL REQUIREMENTS.

A. Security – The contractor shall ensure that all personnel (including subcontractors) assigned to perform work associated with the tasks described in this PWS have been screened through standard employment background checks. The contractor shall provide proof of these screenings upon request by the Contracting Officer. All contractor personnel must be identified with a picture ID provided by the employer and must prominently display said ID always while on-site. Contractor provided ID shall include, at a minimum, the employer name, employee name, and employee picture.

B. Photography: Any photos taken by the contractor of the Veteran’s home shall not include the Veteran or any occupants of the home. Photographs shall not include any information that could be considered Personally Identifiable Information (PII) including license plates, addresses, names, telephone numbers or other information that might identify the Veteran or any occupants of the home. Contractor shall treat photographs related to this project as sensitive information. All photos shall be destroyed at the end of the project and a memo confirming this shall be required prior to final payment. If the security photos are compromised in any way the contractor is required to notify the VA immediately.

C. Building Access: Contain activities to affected spaces within the house. Contractor personnel shall not access portions of the Veteran’s home not directly involved or necessary to the work at hand.

D. Disruptions. Minimize disruptions to home occupants to the maximum extent practicable. This includes no loud radios playing, courteous language and professional demeanor, and appropriately ventilating space for noxious odors.

E. Daily Cleanup. Contractor personnel shall clean the area and remove dirt and debris from worksite, at a minimum, at the end of each work period. The Contractor shall provide waste removal for all construction debris.

F. Parking: Limited street parking is available for the contractor. Contractor shall carpool to ensure minimum disruption to neighborhood.

G. Deliveries: Deliveries made to the work site must be received by contractor personnel.

H. Storage and Staging of Materials: Contractor shall plan for proper storage of materials.

I. Paint: All paint repairs shall match existing wall finishes in color, sheen and texture. There shall be no sags, orange peels, or blemishes on repaired or new painted surfaces. There shall be suitable break lines in keeping with a professional application. Provide proper protection of adjacent materials to prevent unwanted paint on non-painted items. Contractor shall be responsible to remove paint spatters on non-painted items.

J. Low Pollutant Emitting Materials: The following shall be low-emitting materials for this project: adhesives, sealants, cleaners, paints, stains, coatings, composite wood products, and furnishings.

K. Energy Efficient Products and Equipment: All materials, products, and equipment being installed which fall into a category covered by the ENERGY STAR® program must be ENERGY STAR® labeled. All materials, products, and equipment being installed which fall into a category covered by the Federal Energy Management Program (FEMP) designated energy efficient products program must be FEMP designated. All electronic products and equipment being installed which fall into a category covered by the EPEAT® program must be EPEAT® registered.

L. Water Efficient Products and Equipment Requirements: All products and equipment being installed must be water-efficient, when available. All materials, products, and equipment being installed which fall into a category covered by the U.S. Environmental Protection Agency’s (EPA) WasterSense® program must be WaterSense® labeled or meet or exceed WaterSense® program performance requirements.

M. Minimize Toxic and Hazardous Materials: Minimize use and release of toxic and hazardous chemicals and materials, including toxic chemicals, hazardous substances, ozone-depleting substances, and other pollutants that my results in significant harm to human health or the environment.

N. Recycled Content: Any products being installed or used that are listed on EPA’s designated list must meet or exceed EPA’s recycled content recommendations when the products meet VA’s performance requirements are available at a reasonable cost.

O. Utilities. Usual water and electric service will be provided to the Contractor at no cost. Contractor shall take all necessary steps to ensure that energy and water conservation policies and practices are in use. Contractor shall be responsible for excessive use of utilities and shall reimburse the Veteran for any excessive use e.g. water left on, broken pipes, etc.

P. Protection of Existing: The Contractor shall provide all engineering controls to protect all areas being worked on from migration of dirt, dust, over spray and over brushing, and shall return all areas (including existing HVAC ductwork) to the original condition.

Q. The Contractor shall provide all labor, material, and equipment necessary for the protection of personnel, furnishings, equipment, or building structure from damage. The Contractor shall replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

R. Demolition Salvage.

i. Removed items not indicated to be reused or retained by the Government become the property of the Contractor and shall be removed from the site.

ii. Salvage value, if any, of removed items shall be reflected in the bid.

iii. The Government is not responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in bid.

iv. Storage or sale of excess salvable material on the site is prohibited.

S. Meetings:

i. Pre-Construction Meeting: VA will host a meeting to review contractual, technical issues, objectives of the project, and communication protocols. This meeting will include discussions of schedules, submittal dates, and establish all further points of contact prior to commencement of work. This meeting will be scheduled within ten working days from the award date of the contract.

ii. Progress Meetings: The Contractor shall be available to meet with the Contracting Officer, Contracting Officer’s Representative (COR) and/or Construction Manager (CM) upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. The Contractor shall keep VA informed, through regular meetings or reports, onsite discussions and/or emails of progress and potential problems concerning the project. The Contractor is required to keep an open dialog with the CM, particularly in areas relating to schedule slippage or any potential conflicts regarding project standards. The Contractor is required to bring such matters to the attention of the CM as soon as he/she is aware of the issues.

T. Close Out Requirements: All items under this paragraph must be completed prior to submitting the final invoice for payment.

i. Final Cleaning: Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Comply with manufacturer’s instructions.

ii. Construction Debris, Contractor Tools, Equipment, and Materials: All debris, tools, equipment, and materials shall be removed from the jobsite.

iii. Punch list: Contractor shall submit punch list to CM at least five business days prior to scheduled completion of project. Upon receipt of the punch list, VA will inspect the jobsite. Based on the Contractor’s punch list and VA’s inspection, VA will provide the Contractor with any additions or comments within two business days.

iv. 100% Completion of all punch list items.

v. Submission of all required close-out submittals as referenced in Section 3.3 of this PWS.

V. APPLICABLE REGULATIONS, CODES, MANUALS, ETC.

A. The contractor must comply with local and state licensing requirements for residential construction contractors. Contractor must produce evidence of appropriate license at the request of the Contracting Officer.

B. The contractor is solely responsible for obtaining all required permits and permissions from the local and/or state agencies as required by local codes/regulations. Any required drawings, plans, specifications, or paperwork required by the local codes/regulations shall be the responsibility of the contractor. The contractor shall perform the work in accordance with the following:

i. International Building Code, Current Version.

ii. Uniform Mechanical Code, Current Version.

iii. National Electrical Code, NFPA 70, Current Versions.

iv. National Fire Protection Association 101 (NFPA) Life Safety Code, 1991, Current Version.

v. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines, Current Versions.

vi. Occupational Health and Safety Administration (OSHA) Part 1926

vii. Applicable state/local codes and regulations including but not limited to the following;

a VA Manual 26-12 Revised for SAH minimum standards for construction; Appendix A: SAH MPRs and Ras; A-7, A-8 g. Ramps and Walkways; A-20, g. Maintenance Free Materials; A-21, i. Electrical Equipment; A-23, c. CO Approved Equipment http://www.benefits.va.gov/WARMS/docs/admin26/m26 12/Appendix A NOV2013.docx b 2010 NYS Building Code http://publicecodes.cyberregs.com/st/ny/st/b200v10/ c 2010 NYS Residential Building Code http://publicecodes.cyberregs.com/st/ny/st/b400v10/ d NYS Uniform Fire Prevention Code http://publicecodes.cyberregs.com/st/ny/st/b300v10/ e Town of Hamburg; Village of Hamburg and Village of Blasdell http://www.townofhamburgny.com/home.html f NYS Fuel and Gas Code http://publicecodes.cyberregs.com/st/ny/st/b1000v10/index.htm

VI. PRICE SCHEDULE

The Contractor shall provide all labor, tools, equipment, materials and supervision to perform the work indicated in this Performance Work Statement (PWS). The tasks provided under this contract consist of, but are not limited to the tasks listed. The Contractor shall provide all ancillary tasks and materials necessary to provide a complete, useable space.

A.3 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

2.5 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Provision)

2.6 INSTRUCTIONS TO QUOTERS

The Government anticipates award of a firm fixed price contract resulting from this solicitation.

Bidding materials are available in electronic format only and are available to prime contractors that meet the SBA size standards for a small business under NAICS code 236118. Prime contractors may share bidding materials with subcontractors and suppliers as necessary. However, all questions shall be submitted through/by the prime contractors on behalf of their subcontractors and suppliers.

Bonding: A Payment is required.

Davis Bacon Wage Rates Apply: See attached Wage Rate Decision

System for Award Management: Quoter must be currently registered in SAM (System for Award Management) or expect to be registered at time of Contract Award, which may occur immediately after the solicitation close date.

Veteran Owned Small Business (VOSB) Set Aside: This solicitation is set-aside exclusively for VOSB concerns. To be considered for award prospective Quoters must be a verified VOSB concern in the VA Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) pages at the date and time set for receipt of offers. A Quoter who is not a verified VOSB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive, and will not be considered for award.

Period for acceptance of quotes: The Quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

Oral Statements: No oral statements made by the Veteran, VA employees other than the Contracting Officer, or other interested parties will take precedence over the written terms and conditions of the solicitation or resultant contract.

Prebid Conference and Site Visit: January 5th, 2018 @ 1:00 PM Eastern Standard Time. Email jeffrey.reed@va.gov requesting attendance and address.

Questions Regarding the Solicitation and Project: All questions shall be submitted in writing to Jeff Reed, contracting officer, via e-mail only at jeffrey.reed@va.gov. Questions will be accepted up to 4:00 PM. (EST) on January 19th, 2018. The Government will not answer any questions submitted after this date and time. Furthermore, all questions shall be submitted by the prime contractor(s) on behalf of their subcontractor(s) and supplier(s) to the contracting officer in word format only.

Due Date for Quotes: Quotes are to be submitted electronically only to jeffrey.reed@va.gov no later than 4:00 P.M. (EST) on January 26th, 2018. Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Quotes received after the designated time may not be considered if the Contracting Officer has begun the evaluation process. Please Note: Only 5MB documents are allowed. If you have files larger, you will need to break them into smaller files and label them accordingly. 1 of 3, 2 of 3 and 3 of 3, please add this into the subject line of the email along with the project name.

2.7 SUBMISSION REQUIREMENTS

I. Contractor Quotes shall contain the following items;

A. SF 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair), completed and signed. Signature shall be from an authorized company representative who has authority to bind the company/corporation. You shall include a contact Name, Direct Number, Valid Email Address and Title of the authorized company representative. Include company DUNS number & the company TAX-ID number.

B. Completed Price Schedule.

C. Response to non-price evaluation factors.

i. Technical - Contractor Approach & Project Schedule (limit to 3 pages) A project schedule is required– Each offeror’s proposal must address the following:

a Order of work elements to include project phasing b Number of days for each work element c Identification of work elements in the critical path d Identification of long lead time materials

ii. Past Performance – 3 References utilizing attached questionnaire.

a Past performance shall provide adequate information on completed or current contracts considered most relevant in demonstrating the ability to perform the proposed work describing the offeror’s previous experience in residential home modification or related tasks as identified within the Performance Work Statement, both commercial and Government. Offerors are required to explain what aspect of each contract is deemed relevant to the complexity and magnitude as related to the requirements of this solicitation and in accordance with Section M.

b Each proposal shall provide current and relevant information regarding offerors actions under previously awarded contracts. Offerors shall identify past contracts (including Federal, State, local government, and private) for efforts similar to the Government requirement as stated in the RFQ. Limit reference for work performed to the last three (3) years. All references for work that have not been performed within three (3) years of the issue month of the solicitation will not be evaluated. In addition, past performance information on contracts not listed by the offeror may be solicited and used in determining the overall past performance rating.

c Lack of any past performance will not automatically disqualify an offeror, but is a factor that is considered as part of the responsibility determination required by regulation.

D. Completed Representations and Certifications.

E. SF30, acknowledgment of all Amendments, if issued.

F. Include Solicitation #36C10E18Q0060 on all correspondences.

2.8 BASIS FOR AWARD

I. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection methodology. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors, with satisfactory past performance, shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

II. The Government intends to select ONE contractor for award of this effort. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussions of such offers.

III. For the purpose of award, the government shall evaluate offers based on the factors described below:

A. Cost/Price Evaluation

i. Proposals will initially be ranked according to price from lowest price to highest price.

ii. Rejection of Unrealistic Offers:

a While the Government intends to utilize a lowest price technically acceptable methodology to award, the Contracting Officer must make a determination that the pricing is fair and reasonable for the project effort. The Contracting Officer will review pricing to ensure that offers are not unrealistic in terms of project requirements, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, or are unbalanced, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the project B. Past Performance:

i. A potential awardee must have an “Acceptable” past performance record. Offerors should submit three past performance references by utilizing the attached past performance questionnaire. This should detail residential construction and work similar to that detailed in the PWS for projects of similar magnitude completed within the last three years.

ii. Past Performance will be considered on an Acceptable or Unacceptable basis.

iii. The Government may seek relevant performance information on all responsive and otherwise Technically Acceptable Offerors through sources such as CPARS or PPIRS or other government data bases and other sources that are available. The government shall not be limited in its search for performance data.

C. Technical Acceptability:

i. Each Offeror’s technical proposal will be evaluated to determine if the Offeror provides a sound, compliant approach that meets the requirements of the Performance Work Statement (PWS) and demonstrates a…