36C10D25Q0112_1.docx
DOCX document 22 KB Posted
- Attached to
- J053--Repair Loading Dock Security Gate
- Solicitation number
- 36C10D25Q0112
- Issued by
-
Department of Veterans Affairs
About this file
This document is a Pre-Solicitation Notice for a repair project at the Department of Veterans Affairs Jackson Regional Office. The solicitation (36C10D25Q0112) seeks a contractor to repair the loading dock security gate system, with a response deadline of June 13, 2025, at 12:00 PM Eastern Time. The project is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 333924 and product service code J053, with a performance period of 90 days after order receipt.
The scope of work requires the contractor to acquire and replace malfunctioning parts, install a new motor, replace dock grille and guides, rehang/repair the gate, and test the security gate system. The work will be performed at the VBA Jackson Regional Office in Jackson, Mississippi, with services to be completed during normal business hours (8:00 AM to 4:30 PM, Monday-Friday). Invoices will be submitted to the Support Services Specialist, and payment will be certified by the Contracting Officer's Representative (COR). The contractor will be responsible for removing debris and providing manufacturer warranties and catalogs.
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Text version
SUBJECT*
Repair Loading Dock Security Gate
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 20006 |
| SOLICITATION NUMBER* |
| 36C10D25Q0112 |
| RESPONSE DATE/TIME/ZONE |
| 06-13-2025 12:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J053 |
| NAICS CODE* |
| 333924 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
Veterans Benefits Administration
Jackson Regional Office
1600 E. Woodrow Wilson Avenue
Jackson MS
| POSTAL CODE |
| 39216 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006
POINT OF CONTACT*
Contract Specialist Tiffany Garfield tiffany.garfield@va.gov 813-631-2818
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://sam.gov/ |
| URL DESCRIPTION |
| PRE-SOLICITATION NOTICE |
| AGENCY CONTACT’S EMAIL ADDRESS |
| tiffany.garfield@va.gov |
EMAIL DESCRIPTION
Presolicitation Notice Presolicitation Notice
DESCRIPTION
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
STATEMENT OF WORK
LOADING DOCK SECRUITY GATE REPAIR – JACKSON REGIONAL BUSINESS OFFICE
I. OBJECTIVE
The Jackson Regional Office of the Veterans Benefits Administration has a requirement for the repair of the loading dock Security Gate located at the rear of the building.
II. SITE VISIT
Contractors shall visit the site to confirm location, dimensions, and conditions of the existing Security Gate. The site visit shall be for observing firsthand any conditions relevant to the fulfillment of this contract. The site address is:
VBA Jackson Regional Office 1600 E. Woodrow Wilson Ave.
Jackson, MS 39216 Support Services Division
Date and time of the site visit: TBD
III. BACKGROUND
The Jackson Veterans Administration Regional Office (VARO) experienced a malfunction in the operation of the Loading Dock Security Gate system. The loss of this system severely hampers the transfer of cargo and items from the delivery transport and leaves the loading dock area unsecured and vulnerable to security risk at the Regional Office.
A&A requirements do not apply, and a Security Accreditation Package is not required.
IV. SCOPE OF WORK:
This scope of work is for the repair of the Jackson VA Regional Office loading dock Security Gate system and is intended to cover all services required by the Regional Office.
Page 1 of The contractor shall,
1. Acquire new parts and replace malfunctioning part, for the repair of loading dock Security Gate system.
2. Acquire and install new motor, malfunctioning part, for the repair of Security Gate system.
3. Perform all fabrication, acquisition of parts or material, necessary to change out/ replace old parts.
4. Replace Dock Grille and Guides
5. Includes reinstalling existing ceiling tiles.
6. Rehang/repair existing gate.
7. Test repaired Security Gate system to ensure unit is functioning as designed.
8. Remove all debris damaged or malfunctioned parts from Regional Office campus.
9. Airphone and voice command and a Fire Box and provide all manufacture warranties and catalogs.
V. Period of Performance: 90 days after receipt of order
VI. REFERENCE
The contractor shall comply with the following references during the entirety of the contract:
1) VA Handbook 6500.6 Contract Security
VII. INVOICING/ PAYMENT:
Billing and Invoicing: (a) A proper invoice is defined as one that identifies the contractor’s name, phone number, contact information, invoice date, and itemized amount of billable work performed. Invoices shall be submitted to:
Department of Veterans Affairs Regional Office ATTN: Support Services Specialist 1600 E. Woodrow Wilson Ave. Jackson MS, 39216
a) Company name, address, and phone number.
b) Date and location service(s) were provided.
c) Invoice Number
d) Contract and Obligation Number
e) Specific contract line-item number (CLIN) – Description of services, quantity, unit price, and total price per the contract Price/Cost Schedule.
Payment shall be certified by the Contract Officer Representative (COR). The contractor shall be responsible for completing all required reports pertaining to services.
VIII. Contracting Officer’s Representative (COR)
The Chief, Support Services Division, or designee shall be the Contracting Officer’s Representative (COR) for the VA Regional Office. The contractor shall coordinate all work performed with the COR.
IX. DUTY HOURS
Normal business hours are Monday through Friday, from 8 a.m. until 4:30 p.m. local time, excluding Federal holidays. The contractor’s on-site supervisor(s) and ground crew(s) will perform services between the hours of 8:00 a.m. and 4:30 p.m. local time. The VA reserves the right to request changes in work schedules to meet the needs of the Government.
X. Damages:
(a) The Contractor shall be responsible for all damages to property or injuries to persons as a result of their fault or negligence. The Contracting Officer shall validate and negotiate any claims with the Contractor.
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