36A79719Q0014-0001006.pdf

Equipment Specifications Ultrasound [VISN 4/Lebanon VAMC] [595-B99007] v19.02

Updates in red – 6/18/2019

A. REQUIREMENT OVERVIEW

The Lebanon VAMC needs 3 ultrasound machines to provide general ultrasounds throughout the facility. The devices will be used by the facilities hospitalists in the inpatient wards to provide ultrasounds to patients staying at the facility. The devices will be used in various clinical application including to provide ultrasound studies of patient cardiovascular and abdominal systems.

Facility Quantity

Lebanon VAMC 3

B. TECHNICAL REQUIREMENTS

1. Unit physical specifications

a. Minimum screen size [in] 12

b. Minimum active screen size [in] 12

c. Minimum number of split screens 1

d. Minimum monitor rotation [degrees] 0

e. Minimum tilting [degrees] 45

f. Monitor height range from floor [in] 40

g. Minimum control panel rotation [degrees] 0

h. Control panel height range from floor [in] 40

i. Minimum number of transducer ports 1

j. Minimum image storage [days or TB] 1 day

k. Minimum battery life [min] 60

l. Maximum equipment dimensions (HxWxD) [in]

13x13x13 14x16x13 (system only)

m. Maximum equipment weight [lb] 50 70 including cart

2. Scanning modes

☒ a. Two-dimensional (2D)

☒ b. Tissue Harmonic Imaging

☒ c. M-Mode

☒ d. Pulsed Wave Doppler v19.02

☒ e. Continuous Wave Doppler

3. Doppler displays

☒ a. Frequency

☒ b. Velocity

☒ c. Power (microvascular/directorial)

4. Control panel specifications

☒ a. Physical keyboard

5. Additional specifications

☒ a. Image annotation

☒ b. Programmable protocols

☒ c. Ability to create patient worklist without order or network connection

☒ d. Ability to enter standby mode or sleep mode

6. Security/Connectivity requirements

☒ a. OEM-supported operating system

☒ b. Latest DICOM print, store, commit, and modality worklist

☒ c. Wireless connectivity to VA network – Compatible with 802.11b/g/n and FIPS 140-2 compliant

☒ d. Encrypted hard drive

☒ e. PACS compatibility – [Philips Intellispace]

7. Analysis packages

☒ a. Abdominal

☒ b. Musculoskeletal Clinical

☒ c. Small Parts

☒ d. Obstetric

☒ e. Cardiovascular Clinical

Vendors must include in their offers analysis packages that meet the criteria above. Please include all other analysis packages offered by your company in the optional section on the quotes.

8. Transducers

Description Qty Frequency Range [MHz]

a. Phased Transducer for three machines

1 5-1MHz Phase

b. Linear Transducer for three machines

1 13-6MHz Linear

c. Curved Transducer for three machines

1 5-2MHz Curved

Vendors must include in their offers transducers that meet the criteria above. Please include all other transducers offered by your company in the optional section on the quotes.

9. Added Value

Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value.

☒ a. Additional year(s) of warranty

☒ b. Post-warranty remote diagnostic service program

☒ c. Version/platform long-range plan

C. TRAINING REQUIREMENTS

1. Clinical Training

☒ a. On-site clinical applications training for [12] physicians during go-live

2. Biomedical Technician Training

Please reference the “Instructions to Offers” section 2.8.g for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” section 7.3.3. for response format.

Technical training information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type.

Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order.

D. SERVICE REQUIREMENTS

1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN.

The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN.

2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems:

a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy)

b. Two (2) copies of a service manuals (one (1) electronic and one (1) physical copy)

*Vendors can include the physical copy as a priced line item in their quote as applicable.

3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period.

Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the minimum requirements, to include information on their service support structure during and after the warranty period. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value.

E. OTHER INFORMATION/DOCUMENTATION REQUESTED

Please reference the “Instructions to Offers” section 2.8a-h for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” section 7.3.3. for response format.

1. Completed pre-procurement assessment form (6550 Appendix A)

2. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form

3. Federal Information Processing Standard (FIPS) 140-2 certification

4. Product brochures

5. Technical specification sheets, to include dimensions and weight of the system

6. Typical drawings (pdf version of the CAD drawings)

7. Technical training- Biomedical: information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type.

• Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order.

8. Support information to include your company’s support structure during and after the warranty period

• On-line or telephonic applications support and availability (include third party coverage)

• A listing of field service engineer locations and availability

• A listing of part depots

F. TRADE-IN

☒ a. VA has no trade-in units to offer.