36A77618Q9148-001.docx

VA Northern California Health Care System 2000 Concord Avenue Chico, CA 95928

VA Northern California Health Care System Initial Outfitting, Transition & Activation General Conditions and Statement of Work Audio Booth

Approved By:

Date:

VA Northern California Health Care System 2000 Concord Avenue Chico, CA 95928 General Conditions and Statement of Work Audio Booth

Introduction Veteran Affairs Northern California Health Care System (VANCHCS) has a requirement to purchase Audio Booth with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See below for salient characteristics. This requirement is in support of the activation of Chico VA Clinic

Table 1 – Package Items Summary

General Conditions Site Address The address of the VANCHCS Chico VA Clinic is provided below. Further information on delivery is located in section 2.4.

Chico VA Clinic 1601 Concord Avenue Chico, CA 95928 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Chico VA Clinic

Schedule and Order Management The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.3.3 Due to the nature of activation efforts and construction, timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on site POC’s before delivery (see 2.4.1)

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Antonio Homer at (916) 843-7393, antonio.homer@va.gov, and Angela Howard at (217) 274-8933, angela.howard@goenergistics.com, or Jack O’Dell at (937) 608-7329, jack.odell@goenergistics.com

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Use of Warehouse If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA POC any required coordination requirements.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep that is required for their product. Please send to: Christina Pereira-Tequida, Engineering & Facilities Management Service, 10535 Hospital Way, Mather, CA, 95655.

The vendor shall provide pre-award physical finish samples as requested below to be approved by the Interior Designer. Please send to: Christina Pereira-Tequida, Engineering & Facilities Management Service, 10535 Hospital Way, Mather, CA, 95655.

Assembly and Installation The vendor is required to manage and coordinate installation at the VANCHCS Chico VA Clinic with the COR.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANCHCS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Use of Premises During the performance of this contract, work will be carried out on VANCHCS premises. The vendor will perform all work in such a manner that will cause a minimum interference with VANCHCS operations and the operations of other contractors on the premises.

The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities.

Chico VA Clinic may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

VA Northern California Health Care System M0041

2000 Concord Avenue

Chico, CA 95928

Total Quantity: 1

☒ Finish Sample Required if Checked

Item Name: Booth, Audio, Double Wall, Suite

Please Note: Picture is for reference only to illustrate the general design concept:

Salient Characteristics:

Two room testing suite with double walled testing room and single walled control room. Booth shall comply with ASTM standards Space Dimensions (+/- 2”): 21'8 7/8" width opening x 11'8" deep Booth Dimensions (+/- 2”): Overall 21' Wide by 11'4" deep Testing Room Dimensions (+/- 2”): 11'8" wide by 11'4" deep Control Room Dimensions (+/- 2”): 9'8 3/8" by 11'4" deep Maximum weight 3000 psi Finished reflected ceiling for the facility is 9’-0” See architectural drawings for layout.

Booth Components:

· Vibration isolation system

· Floor assembly

· Wall and roof assembly

· Acoustical door units

· Acoustical window unit

· Fire sprinkler ready

· Assembly hardware including connecting panel joints

· Electrical and lighting (LED), wiring components and fixtures.

· Silenced forced air ventilation system or packaged air conditioning silencers for connection to building HVAC system

· Carpeting

· Paint and other finishes

· Field drilled holes for Fire Sprinklers Salient Characteristics (Cont’d):

· Seismic restraints for suite. Includes stamped engineering drawings.

· Vertical closure panel for up to 6” of air space

· Supply and exhaust vents and grills

· Exhaust and air supply silencer with variable speed fan Recessed pit dimensions (0 tolerance), 10’-7”wide x 21’-3”long x 4.5”deep Floors should be 4.5" thick constructed out of steel, covered with carpet pad and carpet Window from Control to Testing room shall be constructed of double glazed safety glass and be 36" wide x 30" high Doors – 36” clear doors to control side and testing side to be included Each door should include a 20" x 22" window, jambs and hardware Booth shall be provided with pre-wired incandescent (LED) light fixtures Lighting inside the booth shall reach a minimum 80 foot candles Lights should be controlled via dimmer switch In control room there shall be an additional 4' long track with track lighting Lighting controls should be provided in both the control and exam room The Control room shall also be able to control the lighting in the exam room Electrical outlets shall be provided in each room Control: 2 Quadplex and 2 duplex (Hospital grade), 1 data phone jack, +12 height Testing: 2 quadplex receptacles (Hospital grade), 1 data phone jack, +12 height A jack plate with 1" pass thru between rooms will be located under the window including (12) 1/4" phone jacks and 2 USB ports Interior colors and carpet color shall be approved by interior design prior to final order, see deliverables section above for details image1.jpeg image2.png