3228_1.DOC

4State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO:

FORMCHECKBOX

Remove from bidder list for this commodity/service. (Return this page only.)

AGENCY ADDRESS:

Department of Corrections

Charlene Orsted / Purchasing Services Section

3099 E Washington Avenue

P.O. Box 7991

Madison, WI 53707-7991

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid # CO-5021. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

Thursday, February 19, 2015, 3:00 PM Central Time

BIDDER (Name and Address)

Name (Contact for further information)

Charlene Orsted, Procurement Specialist

Phone

608-240-5583 Date

January 22, 2015

Quote Price and Delivery FOB

Destination

FORMCHECKBOX

Fax bids are not accepted

Item

No.

Quantity and Unit

Per Hour Extended Net Total

bid specifications

FORMCHECKBOX

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.

FORMCHECKBOX

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

FORMCHECKBOX

Yes FORMCHECKBOX No FORMCHECKBOX Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print)

Title

Phone

Fax

Signature of Above

Date

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

STATE OF WISCONSIN

REQUEST FOR BID (RFB) # CO-5021

FOR: JOB DEVELOPMENT AND PLACEMENT SERVICES IN MILWAUKEE, WI.

TABLE OF CONTENTS

DEFINITIONS

.3

1.0

INTRODUCTION AND PURPOSE

.5 2.0

BID PROCEDURES AND INSTRUCTIONS

.8 3.0

BID ACCEPTANCE, EVALUATION AND AWARD

4.0

TECHNICAL REQUIREMENTS

5.0

PERFORMANCE REQUIREMENTS ………………………………………………………………18

6.0

SUPPORT REQUIREMENTS

.18 7.0

COST INFORMATION

.18 8.0

TERMS AND CONDITIONS

.19

9.0

REQUIRED FORMS AND BID ATTACHMENTS

.29

REFERENCE EXHIBITS

EXHIBIT 1, DCC Administrative Directive 01-10 (DOC-1356) EXHIBIT 2, Referral for Services (DOC-1336) EXHIBIT 3, Offender Report - Monthly (DOC-1088)

EXHIBIT 4, Unit Service Monthly Report (DOC-1026)

EXHIBIT 5, Evidence-Based Correctional Program Checklist (CPC)

DEFINITIONS:

The following definitions are used throughout the bid:

Bidder:

Firm submitting a bid in response to this Request for Bid

Contractor:

Successful vendor awarded the contract

DCC:

Division of Community Corrections, supervises offenders outside secure facilities

Department:

Wisconsin Department of Corrections

DOA:

Wisconsin Department of Administration has statutory authority (WI Stats. Chapter 16) to define, regulate and delegate all aspects of procurement of commodities and services for state agencies.

DOC:

Department of Corrections, also referred to as the department or the WDOC – headquartered at DOC Central Offices, 3099 E Washington Ave., Madison, WI

MBE:

Minority Business Enterprise Offender:

Person under the custody or supervision of the Wisconsin Department of Corrections

Purchasing:

Department of Corrections’ Purchasing Services Section

State RFB:

Request for Bid State:

State of Wisconsin Vendor:

Firm submitting a bid in response to this Request for Bid

Must:

Requirement is mandatory

Shall:

Requirement is mandatory

Should:

Desirable but not mandatory

Administrative and Fiscal Services: tasks and responsibilities such as preparation and management of operational budget; personnel management; program planning and evaluation; supervision and evaluation of staff; labor/management relations; public relations; ensuring compliance with AA/CRC requirements; development, implementation and monitoring of policies/practices for information and technology, space, staff/offender health, safety and security.

Assessment: the process and procedures by which the Job Developer and/or Placement Specialist identifies and evaluates an individual’s strengths, weaknesses, problems and needs in order to develop the offender’s individual employment plan or to make recommendations for the offender’s job placement services.

Correctional Client: includes city, count, state or federal clients served in a correctional setting. The DOC will make sole determination of who meets these criteria.

Discharge Summary: Documents a summary of treatment/programming progress when the offender completes or is terminated from a program. The discharge summary includes recommendations for further treatment/programming as well as recommendations to assist the agent in supervising the offender.

Evidence Based Practices (EBP): Encompasses the principle of making decisions about how to provide care by integrating the best available evidence with practitioner expertise and other resources, and with the characteristics, state, needs, values, and preferences of those who will be affected. Using EBP implies that (1) there is a definable outcome(s); (2) that the outcome is measurable; and (3) it is defined according to practical realities.

Follow-up: Any method used to periodically assess the referral process and job retention of offenders who have completed job development and placement services.

Offender: an individual convicted in adult court and under the supervision of the Wisconsin Department of Corrections.

Program Evaluation: The identification of quantifiable behavioral indicators of response to the planned intervention used to determine program efficacy.

Program Participant: The offender referred by the DCC and receiving services through the program is defined as a program participant.

Referral is the establishment of a link between an offender and another service, usually a community vendor, by providing offender authorized documentation to the other service describing the offender’s needs and recommendations for service.

Responsivity: Refers to the learning style and characteristics of the offender which can affect their engagement in treatment/programming.

Screening: A screening is the DOC system for selecting appropriate offenders for programming participation. A screening should not be confused with an assessment, which is a lengthier, much more defined process.

Secular Programming: Secular programming is defined as a program that is free of religious components (Exhibit 1).

Staffing: Verbal communication and information shared by DOC staff and contractor about a specific offender which usually involves a face-to-face meeting, but may take place over the telephone. The offender may or may not be present at the meeting or time of telephone call.

1.0

INTRODUCTION AND PURPOSE

1.1

PURPOSE OF THIS REQUEST FOR BID

The Department of Corrections, hereinafter referred to as the "DOC", through its Purchasing Services Section, hereinafter referred to as "Purchasing," on behalf of the Division of Community Corrections hereinafter referred to as "DCC", requests bids for the purchase of secular, non-residential Job Development and Placement services in the City of Milwaukee, WI. The program must provide offenders convicted in adult court and under the supervision of the Wisconsin Department of Corrections (DOC) with specified employment services.

Other State agencies may use the resulting contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

The Wisconsin Department of Corrections (DOC), Division of Community Corrections (DCC), supervises individuals who are experiencing problems securing and/or maintaining employment. Job development will require employment preparation and planning services. Placement services will require development of direct job leads, require the program staff to advocate on behalf of offenders, and monitor all offender job contacts.

The Wisconsin Department of Corrections (DOC) is changing its organizational culture to become a more evidence-based organization to meet the mission of reducing recidivism. With the completion of the statewide implementation of COMPAS (Northpointe COMPAS), a web based risk/needs assessment and case planning tool, the DOC now has quantitative tools for identifying those offenders with the highest risk to re-offend. The Division of Community Corrections will be providing as much information as possible regarding each referred offender’s COMPAS assessment results. This COMPAS information will guide the awarded contractor in providing the best services possible.

For some time, the DOC has strongly emphasized the importance of evidence-based practices (EBP). The Department has worked with and trained its staff and contractors on how to implement EBP within DCC programs. The studies that have been done on various programs delivery and curriculums serving correctional or similar clients all support very specific steps in the program delivery, along with quality staff and administrative support, to maintain contract fidelity. DOC is looking for EBP to be evident in the supporting information included in your bid response. This offers you the opportunity to explain the impact affecting the program participant by including the studies that have been done with correctional or similar clients. In your bid response reference the specific studies rather than simply stating ‘studies have been done’. Place the best available evidence from research at the heart of your program by including the EBP definable outcome(s); illustrate that outcomes are measurable; and show that outcomes are practical as they relate to the program participants. Awarded contractor and DOC shall work together in coordinating outcome data with DOC minimum outcome requirements identified in sub-section 4.8.2.4.2 of this bid.

The Corrections Program Checklist (CPC) is included as Exhibit 5 to assist bidders in understanding this concept and its role in helping the Department move its staff and contractors together towards the main goal of the Wisconsin Department of Corrections – reduction in recidivism.

As the Department moves forward with integrating EBP, it is important that DOC include providers in the discussion. We must work together. While our goals may not always align, we all share a common goal of helping offenders to improve their lives by remaining crime free. The Department values all of you as our partners and we look forward to making sure our programs accomplish reduction in offender recidivism, fewer victims, and fewer crimes.

Risk reduction strategies are designed to reduce an offender’s propensity to re-offend by helping the offender change their criminal behavior patterns. The DCC is compelled to evaluate these programs to support the financial resources spent on rehabilitation programs which are under increasing scrutiny by legislators, policy makers and the public. Anecdotal evidence of program effectiveness is no longer satisfactory. Even though there is strong widespread public support for offender rehabilitation programs, the public and policy makers want clear and definitive answers to the questions, “Does it Work?” and “Is it cost effective?” To that end, the contractor awarded this bid will provide the DCC with documentation to answer these questions in coordination with details noted in section 4.8.2.4 Program Evaluation of this bid.

1.1.1 Program Goals Program SCOPE AND Goals

The Department of Corrections (DOC) supervises some offenders who lack marketable job skills and appropriate work habits.

It is the intent of the Department to purchase program services to

(1) evaluate offenders’ vocational assets and limitations;

(2) provide offenders mentoring to increase skills and learn appropriate work habits, attitudes, and behaviors;

(3) provide offenders with education on vocational development and adequate career decision making skills and

(4) to assist offenders in obtaining and retaining employment.

The proposed program would develop individualized employment plans for each offender and monitor/guide offender's progress toward specified employment objectives.

The goals and objectives of job development and placement services are to assist offenders in:

1. Developing adequate career goals consistent with their abilities and skills

2. To develop a realistic assessment of offender’s job skills and abilities

3. Gaining education on work habits, attitudes, and behaviors necessary to obtain and retain employment

4. To increase offender skills in job search

5. Secure gainful employment

6. Improving and increasing offenders’ productivity, attendance, punctuality, ability to work with others, ability to work under supervision, and work tolerance

7. To increase job retention beyond 60 days.

8. To provide offender accountability and community protection by increasing offender employability.

1.1.2 Target Population Target Population

The program would serve male and/or female offenders living in Milwaukee County, Wisconsin and convicted in adult or juvenile court that are referred by the Department of Corrections and are under DOC supervision for the duration of services. A special population group of offenders may present particular characteristics that should be addressed by reasonable accommodations in the program. Learning styles and needs may require reasonable accommodations in the program. Factors considered in referrals will include offenders who are having difficulty in obtaining or maintaining employment. Priority placement shall be given to moderate to high risk offenders based upon COMPAS/DOC screening. DCC staff will determine priority offenders.

1.2 CONTRACT TERM

The contract term will be for one (1) year that will start upon receipt of formal contract and/or State of Wisconsin purchase order by the awarded bidder. The Calendar of Events listed in Section 2.3, provides the approximate contract start date.

Options to renew the contract are available for four (4) additional one-year terms. Renewal(s) beyond the initial contract term is contingent upon the performance of the contractor during the contract period and upon availability of funds. These are not automatic renewals. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and the state.

The program would serve male and female offenders as referred by the Department of Corrections. Some offenders may have identified special needs, such as learning disabilities/ cognitive limitations. Learning styles and needs may require reasonable accommodations in the program.

1.3 Executed contract to constitute entire agreement In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, and the bid of the successful bidder, and additional terms agreed to, in writing, by DOC and the contractor shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

The following priority for contract documents will be used if there are conflicts or disputes:

State of Wisconsin standard and supplemental terms and conditions

Final Signed Contract including amendments and addendums Official State of Wisconsin Purchase Order

Bidder’s written bid document State of Wisconsin Request for Bid, including any amendments and bid addendums;

Other exhibits/attachments Successful bidder(s) should retain a copy of this DOC Request for Bid document and their own response to the RFB solicitation, as it becomes part of the awarded contract.

1.4

CANCELLATION AND TERMINATION

This Contract may be terminated for the following conditions:

1.4.1 The DOC may terminate the Contract at any time, with or without cause and without penalty by delivering thirty (30) days written notice to the Contractor.

1.4.2 The DOC has a Vendor Performance Evaluation process for soliciting feed-back from contract users about vendor performance and compliance with contract specifications. Vendor noncompliance with the terms, conditions or specifications that is persistent and/or significantly impacts the quality and performance provided pursuant to the contract may be considered in breach of contract. Negative Vendor Performance Evaluation Surveys may result in non-renewal or termination of contract.

1.4.3 If at any time the Contractor performance threatens the health and/or safety of the DOC, the DOC has the right to cancel and terminate the Contract without notice.

1.4.4 Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in #23 of the Standard Terms and Conditions, the DOC has the right to cancel and terminate the Contract without notice.

1.4.5 If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the DOC has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate the Contract by giving 10 calendar days notice in writing of such termination.

1.4.6 Failure of the DOC to comply with contract terms, conditions or specifications shall provide the sole cause for which the Contractor is entitled to terminate the contract. The Contractor shall notify the Department in writing within thirty (30) days after the Contractor becomes aware of the alleged noncompliance with a complete description of the same. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) if the noncompliance is not one that can reasonably be cured within forty-five (45) days, develop a plan to cure the noncompliance and diligently proceed according to that plan unto a cure is effected, then the Contractor may terminate the Contract for cause by written notice to the DOC. The Contractor may not terminate the Contract without cause unless express written consent to do so is provided by the DOC.

1.5 VendorNet registration Only Vendors registered with the State of Wisconsin VendorNet will receive future official notice of this service. The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state.

Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, commodities and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for commodities and services that the organization wants to sell to the state. A registration with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.

To obtain information on the state’s bidder registration, visit the VendorNet Web site at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call 608-264-7898.

Make sure to select all the appropriate NIGP (Commodity) Codes. Bid lists are generated by NIGP codes.

Consider using a generic email address that is accessed or delivered to multiple recipients (example: bids@xyzcompany.com). This will insure that the bid notice is received.

2.0

BID PROCEDURES AND INSTRUCTIONS

2.1

REASONABLE ACCOMMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Scott Noreuil via telephone at 608-240-5588 or email at scott.noreuil@wisconsin.gov

2.2

BID SUBMITTAL

Bidders must submit

· an original bid response (marked as such),

· one (1) additional paper copy of bid response,

· a CD-ROM of the bid response that is an exact duplicate of the above two paper copies Bidders should see Sections 2.4 and 9 for information on what should be included in their bid response. Bidders need to take the time to make sure that both paper copies and the CD-ROM of the bid response all match each other.

Receipt of a bid by the State mail system does not constitute receipt of a bid by the Purchasing Services Section, for purposes of this RFB. Use one of the options below for return of the bid.

The Bid(s) must be received at the Purchasing Services Section, at the office listed below, no later than February 19, 2015, 3:00 PM CT. Any bids received after that time and date will be rejected.

USPS ADDRESS

Charlene Orsted/PURCHASING SERVICES SECTION

DEPARTMENT OF CORRECTIONS

PO BOX 7991

MADISON, WI 53707-7991

COMMON CARRIER ADDRESS

Charlene Orsted/PURCHASING SERVICES SECTION

DEPARTMENT OF CORRECTIONS

3099 EAST WASHINGTON AVE.

MADISON, WI 53704-4338

FAXING: Faxed bids are NOT accepted.

E-MAILING: Emailed bids are NOT accepted.

All bids must be packaged, sealed, and show the following information on the outside of the package:

Vendor’s Name and Address

Request for Bid Title

Request for Bid Number

Bid Due Date 2.3

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid (RFB) must be completed. In the event that the State finds it necessary to change any of these dates and times it will do so by issuing an amendment to this RFB to be posted on VendorNet, unless the event is listed as estimated or approximate.

DATE

EVENT

January 22, 2015

RFB posting date

January 29, 2015

Last day for submitting written questions

February 5, 2015

Answers to questions posted on VendorNet (estimated)

February 19, 2015 at 3:00 PM CT Bids due from vendors

March 5, 2015

Estimated award date

April 1, 2015

Approximate Contract Start date

2.4 FORMAT OF BID

Responses to this RFB must comply with the following format requirements (reference Section 9).

2.4.1 SIGNED REQUEST FOR BID FORM DOA-3070 – Cover sheet of this RFB Include here the signed Request for Bid form included with the bid and those certifications required for submittal of a bid. Bids submitted in response to this RFB must be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices.

2.4.2 COST SUBMITTAL INFORMATION DOA-3070

Bidders must submit cost on the Request for Bid form (DOA-3070), complete and sign, including a price per unit for each item, an extended total for each item and a total price. Cost must include labor, travel and insurance. All costs to furnish the service(s) included in the bid, in accordance with the terms and conditions of this RFB, must be included.

2.4.3 VENDOR INFORMATION DOA-3477

Provide Vendor Company contact information as requested on the form.

2.4.4 DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION DOA-3027

Information submitted as part of the bid document which is proprietary and confidential in nature and which qualifies as a trade secret may be kept confidential under the Wisconsin Open Records Law – Section 19.36(5), Wis. Stats. Complete and sign the attached form.

2.4.5 WISCONSIN’S COOPERATIVE PURCHASING SERVICE DOA-3333

Vendors are encouraged to extend the contract resulting from this RFB to local governments in Wisconsin. Indicate your willingness to allow Wisconsin municipalities to participate in this contract by completing Form DOA-3333, Wisconsin’s Cooperative Purchasing Service.

2.4.6 VENDOR REFERENCE DOA-3478

Complete the Vendor Reference form with four vendors that your company has done business with providing services. Include the company name, address, contact person and telephone number along with a brief description of the service.

2.4.7 ADDITIONAL INFORMATION

Include here any other attachments required in the bid, see Section 9.0. Include all additional information that will be essential to an understanding of the bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the bid.

· Italics note all required documentation in the Request for Bid. Bids that do not include all items listed on this checklist may be rejected.

2.4.8 State of Wisconsin Terms and ConditionS

The standard (DOA-3054) and supplemental (DOA-3681) terms and conditions shall govern this RFB and subsequent award.

Vendor must accept these terms and conditions or submit point –by-point exceptions along with proposed alternative or additional language for each point, including any vendor contracts. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor’s proposal. The state reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.5

MULTIPLE BIDS

Multiple bids from a vendor will be permissible; however each bid must conform fully to the requirements for bid submission. Each such bid must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple bids.

2.6

INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.7

QUESTIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

All communications and/or questions regarding this request must be written and submitted via FAX, e-mail, USPS mail or hand delivery to the Purchasing Services Section.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they have five (5) business days after the bid posting date to notify, in writing, the Purchasing Agent at the address shown below of such error and request clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders.

Charlene Orsted / PURCHASING SERVICES SECTION

MADISON, WI 53707-7991

charlene.orsted@wi.gov

FAX: 608-240-3342

From the date of release of this RFB through the entire RFB process, all contacts with the DOC regarding this RFB shall be made through the Purchasing Services Section. Violation of this condition may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, amendment(s) will be posted on VendorNet.

Each bid shall stipulate that it is predicated upon the terms and conditions of this RFB and any amendment(s) thereof.

3.0

BID ACCEPTANCE, EVALUATION AND AWARD

3.1

BID OPENING

Bids will be opened on the date and time indicated on the Request for Bid Form (DOA-3070) at 3099 East Washington Ave. Madison, WI 53704 Purchasing Services Section room. Names of the bidders shall be read aloud at that time.

3.2

BID ACCEPTANCE

Bids which do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3

BID EVALUATION

Bids will be evaluated by the DOC's purchasing agent and program manager to verify that they will meet all specified requirements in this RFB. This verification may include requesting reports on the vendor's financial stability, conducting demonstrations of the vendor's proposed service(s) and reviewing results of past awards to the vendor by the State of Wisconsin.

Failure to meet a mandatory requirement shall disqualify THE bid. However, if no bidder is able to comply with a given specification, condition of bid or provide a specific item, Purchasing Services reserves the right to delete that specification, condition of bid or item.

3.4 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest net unit price and extended net total from a responsive, responsible bidder meeting bid specifications and requirements, which is judged to be in the best interest of the DOC. The DOC reserves the right to accept or reject any and all bids in whole or in part. Bids that state the DOC shall guarantee a specific quantity or dollar amount will be disqualified.

In the event of bidder error in calculation, unit price shall prevail in award.

If a responsive, responsible State qualified work center meets the fair market price and other work center program criteria, the award will be made to the work center (Wisconsin State Statute 16.752).

3.5

MINORITY BUSINESS ENTERPRISE

Bids from certified Minority Business Enterprises may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m).

3.6 NOTIFICATION OF INTENT TO AWARD

Any vendors who respond to this RFB, with a bid, will be notified in writing of the State’s intent to award the contract(s) as a result of this RFB.

After notification of the intent to award is made, under the supervision of Department of Corrections, copies of bids will be available for public inspection 8:30 a.m. to 3:30 p.m. at 3099 East Washington Ave., Madison WI. Vendors shall schedule reviews with purchasing agent to ensure that space is available for the review.

3.7 APPEALS PROCESS

The appeals procedure applies to only those Requests For Bids for Services that are $50,000.00 or greater. Notices of intent to protest and protests must be made in writing. Protesters should make their protests as specific as possible and shall identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

EDWARD F. WALL, SECRETARY, DEPARTMENT OF CORRECTIONS

P.O. BOX 7925

MADISON, WI 53707-7925

And be received in the office above within five (5) working days after the notice of intent to award is issued. The written protest must be received in the office above within ten (10) working days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the Purchasing Section Chief at the same address.

The decision of the head of the procuring agency may be appealed to the Secretary of the Department of Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency, provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code.

4.0

TECHNICAL REQUIREMENTS

The following requirements are the minimum specifications of the service(s) required. Failure by a bidder to respond to any specific requirement or question shall be the basis for elimination from consideration. However, if no bidder is able to comply with a given specification, condition of bid or provide a specific item, Purchasing Services reserves the right to delete that specification, condition of bid or item.

The Department reserves the right to adjust the number of units of service, to add or move locations, and/or add locations outside the designated area if in its best interest. The numbers of service units listed are for bidding purposes only.

Revisions to this bid, if any, will be made in the form of an official amendment(s) issued by the Department of Corrections, Purchasing Services Section.

4.1 Facility Requirements

The service site shall be located within the City of Milwaukee, WI, and shall be accessible (within a three block radius) to public transportation. The facilities shall have appropriate physical space use plan to reasonably accommodate all program services. The Department of Corrections will make sole determination of an appropriate physical space use plan. The facility in which services are provided must meet all applicable federal, state and local codes, regulations and requirements.

· The bidder shall submit documentation detailing the facility location, description of available space, and the number of blocks to access public transportation.

4.2

BIDDER AGENCY EXPERIENCE

The bidder organization must have a minimum of three (3) years experience providing job development and employment services to correctional clients.

Bidder must provide a list of past contracts, DOC and others, within the last three (3) years that are of a similar service to this bid. Include service description, location of service, number of clients served, outcome evaluation, and contact person with a phone number. DCC reserves the right to contact any or all persons listed. Past contract quality may impact this award.

Bidder shall provide documentation of the organization’s experience, including past contracts, and qualifications in providing services as described above.

4.3 STAFF REQUIREMENTS

Programs must have adequate staff with the required skills to ensure quality and effectiveness. Programs must also ensure that the staff is receiving appropriate training and education to maintain quality services.

4.3.1 staff QUALIFICATIONS

1. ADMINISTRATIVE AND FISCAL: Staff responsible for providing administrative and fiscal services for the program shall have at least a Bachelors’ Degree in human services or business related field.

2. STAFF SUPERVISION: Staff providing supervision of direct-service staff shall have a Bachelors’ Degree in a human services related field.

3. DIRECT SERVICE STAFF: Staff person(s) performing Job Development and Placement Services are required to have a Bachelors’ degree in the business or social services fields and the proven ability to deliver services to individuals from various racial, religious, and ethnic backgrounds as well as individuals with a disability.

4.3.2 STAFF EXPERIENCE AND TRAINING

1. ADMINISTRATIVE AND FISCAL: Staff responsible for providing administrative and fiscal services for the program shall have a minimum of two (2) year of administrative and fiscal services experience, AND a minimum of two (2) year experience in the administration or supervision of a correctional or human services program.

2. STAFF SUPERVISION: Person(s) providing supervision of direct-service staff shall have a minimum of two (2) years providing supervision to staff in a correctional or human services program.

3. DIRECT SERVICE STAFF: Staff person(s) performing Job Development and Placement Services are required to have the following:

1) a Bachelor’s degree in the business or social service fields;

2) the proven ability to deliver services to individuals from various racial, religious, and ethnic backgrounds as well as individuals with a disability. Proven ability may be documented by one or more years of job or volunteer experience and/or completion of sixteen (16) hours of cultural awareness or cultural sensitivity training; AND

3) have a valid Wisconsin Driver’s license and use of an insured vehicle.

4) Pass drug screen provided by contractor prior to hire; and

5) No felony/misdemeanor convictions or currently under DOC supervision; and

6) Traffic record free of moving violations and/or at fault accidents in the past two (2) years as evidenced by a Department of Transportation, Division of Motor Vehicles (DMV) traffic record check conducted by Contractor. The contractor is responsible for conducting a DMV traffic record check prior to hire and, at minimum, annually thereafter. At DOC’s request, Contractor may be required to conduct a DMV traffic check more frequently. And,

7) No Operating a Motor Vehicle While Intoxicated (OWI) or Under the Influence (DUI), either civil or criminal, in the last two years. (OWI/DUI violations are for operating a vehicle under the influence of an intoxicant, controlled substance or other drug.).

Staff person(s) performing Job Development and Placement Services are required to have

1) three (3) years of experience providing employment services and

2) at least two (2) years of experience in any combination of the following:

a) Working with correctional clients

b) Serving offenders of various racial, sexual orientation and gender, religious, and ethnic backgrounds.

c) And working with individuals who have disabilities

· The bidder shall provide staff resumes that identify dates, company (including address and phone number), position description and job responsibilities to verify all administrative and fiscal staff and direct service staff meet the bid qualification requirements in delivering services as described in Section 4.3. The format for this documentation also requires copies of current certification, licensing, degree, insurance and/or training, including supervision plan and cultural awareness training, if applicable.

· If staff positions are pending hire, submit recruitment plan and job description of those pending positions.

4.4 Program Description

4.4.1 PROGRAM REQUIREMENTS

The program shall include the following:

1. Individual service plan

A. aSSESSMENT shall INCLUDE:

· Identification of offender’s prior employment history and vocational interests and preferences.

· Achievement (Educational history and other vocational training)

· Work related behaviors – job retention skills, including but not limited to team work, cooperation, ability to accept supervision and dependability.

· Job seeking skills.

· Intellectual capacity/aptitude.

· Community and family support.

· Bidder shall provide copy of assessment tool.

B. EMPLOYMENT PLAN

Provider shall prepare an employment plan for each offender. The plan shall follow assessment, and include measurable goals and objectives and activities/services needed for the offender to achieve gainful employment. The completed form shall be signed by the offender with a copy submitted to the agent of record. Plan format shall be developed in cooperation with DCC staff and approved by contract administrator.

· Bidder shall provide a copy of format to be used for employment plan.

C. BARRIERS TO EMPLOYMENT ASSESSMENT

This process shall assess potential barriers to placement and retention. Minimum requirements include, but are not limited to:

· Transportation issues.

· Child care problems.

· Financial management issues.

· Substance abuse issues.

· Educational Barriers.

· Language barriers.

· Bidder shall provide a list of collaborative partners and explain the process which will verify involvement by the probation and parole agent in the initial assessment planning process.

· Bidder shall provide copy of format used to assess barriers to employment.

2. PROGRAM SERVICES

A. JOB READINESS/MOTIVATION ACTIVITIES

Activities that enhance the offender’s ability to find employment shall be provided. Minimum requirements include, but are not limited to:

· Job readiness/Motivational activities.

· Job seeking skills.

· Resume development.

· Role playing (mock interviews) to enhance preparation for employment interviews.

· Identifying employment placement resources.

· Development of networking skills.

· Job survival/retention training, which includes:

· Rules/expectations of employers.

· Punctuality/attendance expectations.

· Following directives.

· Team work/cooperation in the workplace.

· Time management.

· Dependability.

· Solving problems in the work place.

· Planning for emergencies.

· Bidder shall provide job readiness curriculum.

B. JOB PLACEMENT/JOB SEARCH SERVICES

The provider shall provide job development activities, to include but not limited to:

· Face-to-face contact with employers on behalf of offenders. The provider shall establish daily employer contact to develop a two-way relationship. At least five (5) new employer contacts shall be added on a monthly basis.

· Referral to agencies that place offenders in job training/apprenticeship programs.

· Monthly reports shall be submitted, outlining employers contacted and community resources utilized.

1. THE PROVIDER SHALL SUPERVISE A SYSTEMATIC JOB SEARCH BY THE OFFENDER, USING ALL APPROPRIATE RESOURCES, to included but not limited to:

· Newspaper ads.

· Job leads provided by placement specialist.

· Jobnet.

· Internet job banks.

· Clients enrolled in job search must be engaged in job search activities at least two (2) days per week.

2. THE TOOLS PROVIDED TO ASSIST OFFENDERS WITH PLACEMENT shall include but not limited to access to:

· Phone banks.

· Computers with internet access.

· Help wanted ads.

· Internet job banks.

· Jobnet

· Bidder shall provide plan/process to be utilized for employment development.

· Bidder shall provide a list of tools available, those above and others, to assist offenders with job placement search.

4.4.2 SERVICE PROVISIONS

The following provisions are required for all services:

1. At the onset of offender program participation, the contractor staff shall inform offenders of the group facilitator’s duty to warn, and communication obligation to DOC. The facilitator shall have the offender sign a waiver of confidentiality to allow information to be shared with DCC or other criminal justice/social service agencies that have a need to know.

2. The contractor staff shall be willing to address community safety issues and cooperate with DOC staff to monitor risk. The contractor shall report lapses, violations, and when the offender is in a high-risk situation to the supervising agent within one working day.

3. The contract facilitator shall agree to appear at revocation and court hearings if required.

4. For evaluation purposes, the contract staff shall be willing to have services videotaped and/or observed and evaluated by a DOC representative.

5. Contractor is responsible to develop strategies to address gender responsivity.

6. The contract staff shall demonstrate an ability to be assertive and non-punitive toward offenders. Staff shall have a written policy addressing the implementation and use of punishers and reinforcers, as well as an electronic system for tracking the delivery of the behavioral modification methods. Staff training in the application of these behavior modification tools shall be documented.

7. Accommodations may be required for specific populations of offenders based upon the following: intelligence under IQ of 80, gender, race/ethnicity, and motivation to change, personality or mental disorder.

8. DCC Administrative Directive 01-10 (DOC-1356). All program services shall be secularly based. Program content, materials, etc. employed in the delivery of this service must comply with the requirements of Kerr v. Farrey, 95 f.3d 472 (1996) and DCC Administrative Directive 01-10, attached as Exhibit 1.

9. When services are cancelled or delayed due to inclement weather or other circumstances as deemed appropriate by DOC, contract staff shall make all reasonable efforts to notify program participants of cancellation prior to start time. Cancellation policy shall be approved by DOC and provided to program participants within program expectations

10. Program participants shall be surveyed as to their satisfaction of the program during the program and after completion/discharge.

11. The contract staff must agree to follow the Policy and Procedures of DOC/DCC. Additional rules may be implemented by the DOC and negotiated with the contractor. Contract staff may be required to work non-standard hours and weekends per direction of DCC staff. Contract staff may also be required to attend training and education in-services and conferences

4.4.3 PARTICIPANT EXPECTATIONS

Program participants shall be required to:

1. Actively participate in program.

2. Know and uphold program rules.

3. Work with staff to develop employment plan.

4. Report to all appointments at the scheduled time.

5. Follow expectations as related to dress code.

6. Follow through with all employment referrals made by Placement Specialist.

7. Report to Placement Specialist as directed on all employment referrals.

4.5

REFERRAL/INTAKE, EMPLOYMENT PLAN, AND DISCHARGE SUMMARY

4.5.1

REFERRAL/INTAKE

Bidder shall develop referral/intake procedures in cooperation with DOC staff. If the bidder rejects an offender, this must be discussed with DOC staff to determine if the program can be modified to address the specific offender needs The bidder shall have each offender complete the necessary releases of information and shall give each offender a copy of the program rules and expectations.

4.5.2

DISCHARGE SUMMARY

The bidder shall develop termination and discharge procedures for offenders completing or exiting services in cooperation with DOC staff. The bidder shall inform the referring agent/DOC liaison of any intent to “unsuccessfully” terminate an offender from service prior to termination and within one working day for all other types of terminations. Within 15 days of termination or discharge, the bidder shall prepare a written discharge summary including a description of offender’s progress in programming and additional program recommendations, if applicable.

· The bidder shall provide a copy of the format for the written discharge summary.

4.6 LENGTH OF PROGRAM PARTICIPATION

4.6.1 JOB DEVELOPMENT AND PLACEMENT SERVICES

It is anticipated that each offender referred for job development will participate in services for a period of 60 days. Following a case staffing with the probation and parole agent the offender may be referred for an additional 30 days of services. Further days of service may be negotiated by the contract staff with DOC Staff.

4.6.2 NUMBER OF PARTICIPANTS: It is anticipated the ratio of offenders to a Job Developer and Placement Specialist will be 30 to 1. It is expected that 150 offenders will be served in this program annually.

4.7 NUMBER OF SERVICE UNITS

Under any agreement resulting from this solicitation, units of service are defined as follows: STAFF POSITIONS:

Three (3) positions x 40 hours per week x 50 weeks = 6,000 hours ANNUALLY.

The number of hours (with maximum being 40 hours in a work week) of Job Development and Placement services to offenders participating in activities as defined in 4.4 with documentation to referring DOC staff.

4.8 REPORTING REQUIREMENTS

4.8.1 GENERAL REPORTS

4.8.1.1 Law Violations: The bidder shall notify the referring DOC staff or other available DOC staff if a participant is in violation of the law. This notification must take place as soon as possible and no later than 24 hours subsequent to receiving information concerning the law violation.

4.8.1.2 Serious Program Violations: Serious program rule violations, including failure to attend, shall be reported to the referring DOC staff or other available DOC staff within one working day.

4.8.1.3 Ad Hoc Reports: Upon request, the bidder shall provide to DOC…