313-26.pdf

Invitation No. 313-26

ITB 313 Culvert Maintenance 1/30/25 (Formerly contracts 314, 315, 316, and 317)

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish term contract pricing for:

1. furnishing, installing, and grouting liner pipe into existing conduits (837)

a. Liner Pipe Welder pricing tab must be completed if installed option is bid.

2. furnishing liner pipe materials only (837)

3. furnishing, installing, a close-fit pipe liner liner system (899)

a. Must complete Traffic Control, EQ & LB tab if installed option is bid.

4. furnishing, installing, and grouting joints seals in existing conduits

5. furnishing joints seal materials only

6. furnishing equipment and labor for cleanout of culvert and storm drains

7. furnishing, installing, materials for existing conduit repair by use of field paving

8. furnishing Geosynthetic Cementitious Composite Mat (936) materials only

Vendors may bid on one, more than one, or all(8) options listed on this contract. Vendor is not required to bid on each type of work.

Section 2: Multiple Award

Due to the nature of the items and services required or when a specific job is to be performed, the Department will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders. Therefore, this invitation constitutes a multiple award as set out in Section 5513.02 of the Ohio Revised Code.

Vendors may bid on one, more than one, or all sections of this contract.

As needs arise, Districts will review a tabulated list of the multiple awarded vendors who submitted a bid, and determine the vendor deemed to have the lowest responsible cost to the Department.

An award does not guarantee that your company will receive a purchase order during the term of this contract, or that material will be released against an issued purchase order.

Manufacturer’s names, trade names, brand names or catalog numbers are used only for description and to establish a market reference of the acceptable quality sought by the State.

Other brand names found to be of equal quality will be considered.

Purchasing Off Contract Activity

ODOT reserves the right to utilize its direct purchasing authority and purchase from other sources off contract when responsive bidders are unable to meet the requirements of this contract.

Additionally, the Department may choose to issue out to bid a construction contract for any services covered under this contract.

Section 3: Contract Duration

The effective duration of this agreement shall be from the Date of Award through December 31, Project Locations

The projects will be located within the counties of each of the twelve (12) Districts in the State of Ohio, as per the enclosed map. The locations provided below are the District Headquarters.

NOTE: Purchase orders when issued, will detail specific project locations within a District.

District 1 – Lima District 7 – Sydney

District 2 - Bowling Green District 8 – Lebanon

District 3 - Ashland District 9 – Chillicothe

District 4 - Akron District 10 – Marietta

District 5 - Jacksontown District 11 – New Philadelphia

District 6 - Delaware District 12 – Garfield Heights

Section 4: Traffic Control

At the discretion of ODOT, either the Vendor or ODOT may provide traffic control for a project. The vendor shall provide pricing for traffic control, in the event they are required to provide this service.

See pricing pages to provide cost.

Vendor will provide the necessary traffic control signing for the specified location. No lane closures will be permitted, unless deemed necessary by the District Highway Management Administrator, or District designee. Upon approval from the District Highway Management Administrator, or District designee, vendor will provide traffic control per OMUTCD. All staging areas and work will be in coordination with ODOT.

Payment for traffic control will be awarded for continuous flagging operations or lane closure(s), per preceding paragraph.

Advanced warning signs for shoulder work ahead, lane closure if permitted, or other signs providing notice, are to be considered as incidental to the various types of work performed.

Intermittent traffic stops by the vendor are not considered continuous flagging operations.

Vendor must provide ODOT with all traffic control setup/plan prior to erecting traffic control. Any questions relating to payment for traffic control shall be addressed at this time.

Where multiple sites exist for a project, and if a flagging operation is required for only a limited number of sites, the vendor and ODOT shall determine the sites where this is necessary, and coordinate sites in succession for these operations, or in such a manner that it eliminates downtime during the day. Flagging operations will only be paid for the sites requiring a flagging operation.

Section 5: Environmental Requirements

ODOT will coordinate with the District Environmental Coordinator (DEC) to perform an environmental review of the project sites and identify any environmental issues. ODOT will obtain the necessary permits for each site.

The vendor shall comply with the provisions of all environmental permits issued for each specific project location. Restrictions can include the location and timing of work, material utilized, curing water removal, tree removal, etc.

It will be the responsibility of the vendor to ensure they have a copy of the Permit(s) prior to the start of work.

Section 6: Liner Pipe

6.1 Intent

Furnish the appropriate liner pipe material and the required pipe liner size. The vendor will then install and grout the liner pipe within existing pipe. Vendor shall be responsible for welding of pipe as required.

6.2 Requirements

The Liner pipe is to be supplied and installed in accordance with the following, but not limited to, current approved Ohio Department of Transportation (ODOT) Specifications:

• ODOT Construction and Material Specifications (Spec Book)

• Supplemental Specification 800

• Supplemental Specification 832

• Supplemental Specification 837

Vendor shall

6.3 Project Inspection and Determination

The ODOT District will inspect the existing culvert, determine the appropriate material (liner pipe) for installation and calculate the required size. For vendor installed materials, during the Site Visit, the vendor shall measure and confirm size requirements. The District Environmental Coordinator (DEC) will identify environmental requirements in the workzone and obtain the necessary permits, approvals and conditions, of which the vendor shall comply.

6.4 Safety Data Sheets

Technical Specifications and Material Safety Data Sheets will be submitted with bid and each project.

6.5 Availability/Delivery: When the Department requires the service of the contract, the District will contact an awarded vendor and schedule site visits for all work locations.

6.6 Mandatory Site Visit(s): Before the acceptance of any work pursuant to this agreement, the ODOT and vendor(s) shall conduct a site visit for each proposed work location(s) to determine the scope of work, methods of installation, project start and completion dates, and to identify any potential project challenges.

6.7 As a result of the site visit, the vendor(s) may choose to decline any of the proposed projects and ODOT shall be able to move on to another awarded vendor to complete the work. It is the responsibility of the vendor to properly inspect the work location before agreeing to complete any work pursuant to this agreement.

6.8 ODOT shall not be held liable for extra costs incurred by the vendor for conditions that were known and evident upon inspection(s) of the work location(s). Unforeseen conditions that result in additional work needed shall be negotiated and agreed upon between the vendor and ODOT prior to any work being performed.

6.9 Acceptance of Work to be Performed: If after the site visit(s) the vendor accepts the project and the ODOT has agreed to the vendor’s proposed method of installation and project timeline, the ODOT will issue a separate purchase order for each specific project location. This shall serve as the agreement between both parties for the work to be performed within the agreed upon timeframe (i.e. Project Start and Completion dates).

Note: Any changes to the originally agreed upon installation method or project schedule for the selected material shall be mutually agreed upon by both parties prior to any work (or further work if project has already commenced) being completed on the project. ODOT reserves the right to reject the vendor’s proposed method of installation if it feels that it would not be in the best interest of the Department. If a method of installation cannot be mutually agreed upon, the Department may cancel the agreement (i.e. Purchase Order) for that location and move onto another awarded contract vendor.

6.10 Restoration: Vendor is to restore the work zone area to the original condition. This may include but is not limited to: all disturbed soil shall be restored, any excavated soil shall be restored per appropriate approved methods (benching if necessary), any and all clearing and grubbing necessary to complete installation shall be incidental to the cost of operation. Provide necessary seeding and mulching. All work shall be in accordance with 650 Roadsides in the CMS.

6.11 Mobilization

The vendor will submit a lump sum mobilization cost for each District they bid. See attached pricing sheet for additional details.

Since one project may consist of up to four sites, ODOT will compensate the awarded vendor a lump sum plus mileage for the second, third, and fourth sites, if applicable. Compensation will be a lump sum of $150.00 for each additional site plus mileage. One vehicle for equipment and one vehicle for material will be paid at a rate of $0.655 per mile. If one vehicle is used for both equipment and material, then the mileage compensation will only apply to that vehicle. Example:

An equipment vehicle and material vehicle traveled 15 miles from site one to site two. The awarded vendor would receive $150.00 + (15 miles) x $.655 + (15 miles) x $.655 = $169.65

6.12 Method of Measurement

The Department will measure:

• Liner Pipe by the Linear Foot installed

• Each Joint Weld Completed

6.13 Basis of Payment:

Unless otherwise stated, payment for Liner Pipe includes pipe cleaning, pipe preparation, flow bypass, liner, grouting, water, equipment, labor, testing, inspections, cleanup, and all other work required to complete the specified items.

Unless otherwise stated, payment will be for all weld materials, equipement, and labor used to properly complete welding of each weld joint completed and meets weld specifications for the type of pipe and materials used.

6.14 Prevailing Wages

When the project exceeds the prevailing wage threshold levels, this contract is subject to Ohio Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the vender shall comply with all provisions contained therein. By signing this bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on this contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Bureau of Employment Services for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates and laws.

Prevailing Wage Threshold Levels Link https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage Information about Ohio’s prevailing wage laws.

https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage on State Projects with NO Federal Aid(PN 060 – 04/20/2018) https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_fo r_2023.pdf

Vendor shall be responsible for verification of current classification rates for work location(s).

Prevailing wage rates may change throughout the life of the project and is the responsibility of the vendor to be in line with current rates.

https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform

Truck drivers who are employed to deliver materials to the project site are exempt from prevailing wage except when the work performed is on the “site of work”. Site of Work includes the following:

▪ The physical place or places where the building or work called for in the contract will r emain after the work is completed.

▪ Job headquarters, tool yards, batch plants, borrow pits, etc., provided they:

1. Are located adjacent or virtually adjacent (within a two mile radius) to the site of the work described above.

and

2. Are dedicated exclusively, or nearly so to performance of the contract or project; 80% of the materials taken from the site must be used for the project.

Truck drivers who are Owner-operators are also exempt from prevailing wage. Owner-operators must have a purchase or bona fide lease agreement contract and demonstrate financial commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent contractor status. A lease calling for a share of revenues while being used, or short term in duration (3-5 years), will not qualify for Owner-operator status.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf

Section 7: Close-Fit Pipe Liner

7.1 Requirements

The close-fit liner pipe is to be supplied and installed in accordance with the following, but not limited to current approved Ohio Department of Transportation (ODOT) Specifications:

• ODOT Construction and Material Specifications (Spec Book)

• Supplemental Specification 899 https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalS pecificationsandSupplements.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/899_01172025 _for_2023.pdf

Cured In Place Pipe (CIPP) Material manufacturers must be enrolled in the AASHTO Pipe Lining Systems (PLS) program prior to award.

7.2 Calculations with Bid

For the close-fit pipe liner, the vendor shall submit “calculations” with the bid using the design parameters from SS899 for the following scenario:

• Flexible HOST PIPE = 24 inches

• OVALITY = 10%

• 3 ft. < HEIGHT OF COVER <= 20ft

The resulting thickness from this calculation shall match the thickness entered into the pricing page for this set of parameters.

Show all live, dead, and hydraulic loading, resistance factors, load factors, and physical liner material properties used in the calculations. The calculation represents the methodology for determining the thickness for each of the parameters listed on the pricing page. ODOT will review the calculations/methodology prior to final award of the contract.

The vendor shall include a statement that this calculation represents the same methodology used to provide all the proposed thicknesses submitted in this bid.

All information above must be submitted with your bid. These calculations must be “Stamped by a Registered Ohio Professional Engineer”.

7.3 Project Inspection and Determination

The ODOT District will inspect the existing conduit and calculate the required size for hydraulic capacity. The vendor will perform an inspection of the host conduit and ensure the provided thickness is structurally adequate if unanticipated pipe imperfections are discovered during the inspection. The District Environmental Coordinator (DEC) will identify environmental requirements in the workzone and obtain the necessary permits, approvals and conditions, of which the vendor shall comply.

7.4 Safety Data Sheets

Technical Specifications and Material Safety Data Sheets will be submitted with bid and each project.

7.5 Availability/Delivery: When the Department requires the service of the contract, the District will https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/899_01172025_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/899_01172025_for_2023.pdf

7.6 Mandatory Site Visit(s): Before the acceptance of any work pursuant to this agreement, the

7.7 As a result of the site visit, the vendor(s) may choose to decline any of the proposed projects and

7.8 ODOT shall not be held liable for extra costs incurred by the vendor for conditions that were known

7.9 Acceptance of Work to be Performed: If after the site visit(s) the vendor accepts the project and

ODOT will issue a separate purchase order for each specific project location. This shall serve as the agreement between both parties for the work to be performed within the agreed upon timeframe (i.e. Project Start and Completion dates).

Note: Any changes to the originally agreed upon installation method or project schedule for the selected material shall be mutually agreed upon by both parties prior to any work (or further work if project has already commenced) being completed on the project. ODOT reserves the right to reject the vendor’s proposed method of installation if it feels that it would not be in the best interest of the Department. If a method of installation cannot be mutually agreed upon, the Department may

7.10 Construction

Perform construction per SS899.05

7.11 Restoration: Vendor is to restore the work zone area to the original condition. This may include but is not limited to: all disturbed soil shall be restored, any excavated soil shall be restored per appropriate approved methods (benching if necessary), any and all clearing and grubbing

7.12 Mobilization

lump sum plus mileage for the second, third, and fourth sites, if applicable. Compensation will be a lump sum of $150.00 for each additional site plus mileage. One vehicle for equipment and one vehicle for material will be paid at a rate of $0.655 per mile. If one vehicle is used for both equipment and material, then the mileage compensation will only apply to that vehicle. Example:

7.13 Method of Measurement

• Close-Fit liner pipe liner by the number of feet of host pipe lined.

7.14 Basis of Payment:

Unless otherwise stated, payment for close-fit liner pipe includes pipe cleaning, pipe preparation, flow bypass, liner pipe, liner resins, water, equipment, labor, testing, inspections, cleanup, proper disposal of any waste, and all other work required to complete the specified items. Refer to pricing page.

7.15 Prevailing Wages

Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the vender shall comply with all provisions contained therein. By signing this bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on this contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Bureau of Employment Services for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates and laws.

Prevailing Wage Threshold Levels Link https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage Information about Ohio’s prevailing wage laws.

https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage

Prevailing Wage on State Projects with NO Federal Aid(PN 060 – 04/20/2018) https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_fo r_2023.pdf

Vendor shall be responsible for verification of current classification rates for work location(s).

Prevailing wage rates may change throughout the life of the project and is the responsibility of the

▪ The physical place or places where the building or work called for in the contract will r commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf

Section 8: CONDUIT INTERNAL JOINT SEAL

Furnish and install an internal joint seal to repair failing joints and prevent soil infiltration on structurally sound culverts and storm sewers for various project locations.

Provide an internal joint seal that has a minimum 50 year service life.

8.1 Material

The internal joint seal will be composed of either mechanical expansion bands with locking assembly, a fiberglass based resin point repair, or an approved equal.

8.2 Pre-Installation Inspection.

Verify the size, material and shape availability to perform the repair with the manufacturer.

Provide a quality control inspection procedure to the engineer for acceptance prior to perfoming the repair.

Ensure the interal joint seal will extend a minimum of 4 inches from either side of the joint or greater as specified by the manufacturer.

8.3 Preparation.

Clean and remove all dirt and debris prior to instalation of the internal joint seal.

Fill the voids with non-shrink, non-metallic grout per 705.20. Seals can be supplied without test valves.

8.4 Installation.

Compress the internal joint seal against the internal diameter of the pipe covering the joint to provide a watertight seal continuously for the entire conduit circumference.

Install the internal joint seal per the requirements of the manufacturer.

The internal joint seal, labor, equipment and any other incidentals necessary to complete the work are included as part of the work.

8.5 Availability/Delivery: When the Department requires the service of the contract, the District will

8.6 Mandatory Site Visit(s): Before the acceptance of any work pursuant to this agreement, the

8.7 As a result of the site visit, the vendor(s) may choose to decline any of the proposed projects and

8.8 ODOT shall not be held liable for extra costs incurred by the vendor for conditions that were known

8.9 Acceptance of Work to be Performed: If after the site visit(s) the vendor accepts the project and

ODOT will issue a separate purchase order for each specific project location. This shall serve as the agreement between both parties for the work to be performed within the agreed upon timeframe (i.e. Project Start and Completion dates).

Note: Any changes to the originally agreed upon installation method or project schedule for the selected material shall be mutually agreed upon by both parties prior to any work (or further work if project has already commenced) being completed on the project. ODOT reserves the right to reject the vendor’s proposed method of installation if it feels that it would not be in the best interest of the Department. If a method of installation cannot be mutually agreed upon, the Department may

8.10 Restoration: Vendor is to restore the work zone area to the original condition. This may include but is not limited to: all disturbed soil shall be restored, any excavated soil shall be restored per appropriate approved methods (benching if necessary), any and all clearing and grubbing

8.11 Mobilization

lump sum plus mileage for the second, third, and fourth sites, if applicable. Compensation will be a lump sum of $150.00 for each additional site plus mileage. One vehicle for equipment and one vehicle for material will be paid at a rate of $0.655 per mile. If one vehicle is used for both equipment and material, then the mileage compensation will only apply to that vehicle. Example:

8.12 Method of Measurement

• Conduit Joint Seal – Each

8.13 Basis of Payment:

Unless otherwise stated, payment for Joint Seal includes pipe cleaning, pipe preparation, flow bypass, Seals, Bands, water, equipment, labor, testing, inspections, cleanup, and all other work required to complete the specified items.

8.14 Prevailing Wages

Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the vender shall comply with all provisions contained therein. By signing this bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on this contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Bureau of Employment Services for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates and laws.

Prevailing Wage Threshold Levels Link https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage Information about Ohio’s prevailing wage laws.

https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage on State Projects with NO Federal Aid(PN 060 – 04/20/2018) https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_fo r_2023.pdf

Vendor shall be responsible for verification of current classification rates for work location(s).

Prevailing wage rates may change throughout the life of the project and is the responsibility of the

▪ The physical place or places where the building or work called for in the contract will r commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf

Section 9: CULVERT CLEANOUT

9.1 Scope of Work:

This work shall consist of cleaning culverts and closed drainage systems, including drainage structures and manholes so that adequate, unobstructed free flowing drainage is restored. The work may include the removal and proper disposal of debris and sediment from culverts and closed drainage systems, including drainage structures and manholes.

9.2 Equipment:

The contractor is responsible for selecting the appropriate equipment to clean the items listed in this contract. Possible methods include but are not limited to the following: water jetting and or vacuum, horizontal drilling technology and small loader equipment.

The vendor shall list and provide a brief description of the equipment options to be utilized for this contract.

A culverts condition may warrant that certain equipment not be used. ODOT will evaluate and address any exclusions that may be necessary for a particular cleanout prior to the project start.

9.3 Site Pre-Inspection/Evaluation

When a cleanout is requested, ODOT will evaluate the condition of the drainage structure(s). The ODOT will contact one or more vendors to review the proposed drainage structure(s). Prior to any work, ODOT and vendor will address the anticipated project length of time, anticipated equipment/method, debris removal or containment, and any site-specific conditions that may exist for drainage structure(s) on the project

9.4 Work Details

Culverts, storm drains , and drainage structures shall be thoroughly cleaned to the satisfaction of

ODOT.

All debris will be contained on site and will be the responsibility of ODOT to remedy unless removal is requested. Refer to 5.1. When removal of debris is required, the cost to haul away and properly dispose of debris will be reimbursed at cost, with proper invoicing. See pricing page for details.

ODOT can assist the vendor with a list of disposal sites and locations where they may be able to acquire water relative to the location of projects. The vendor is responsible for any coordination to dispose of materials and obtain water when necessary.

9.5 Open and Closed System

Conduit – Any structure that forms a passageway or conveys water under a roadway.

Culvert – Any structure that conveys water under a roadway with both ends open.

Storm Drain – Any structure that conveys water under a roadway with at least one closed end.

A closed system means that the structure has a catch basin or manhole at one or both ends.

An open system means that the structure has no catch basin, manhole, or other engineered covering to prevent direct access into the system at either end.

The pricing page will provide options for both an open and closed system.

9.6 Restoration of disturbed earth

When required, the vendor will prepare a suitable seedbed by grading and renovating existing soil, and furnishing and placing commercial fertilizer per State of Ohio Department of Transportation Construction and Material Specifications Item 654 Renovating Existing Soil and furnish seed and mulch per Item 659.

9.7 Acceptance of Work

Upon completion of the work, a joint inspection by the Engineer and the Vendor shall be made to ensure that each area of work is completed to the satisfaction of the Engineer.

If the vendor has available video or photography equipment to document the progress and completed work, this may serve as a useful tool to verify the work is completed to the satisfaction of the Engineer.

For work completed by the vendor and upon review is determined to be unsatisfactory, the vendor shall remedy the situation to the satisfaction of the Engineer.

9.8 Mobilization:

The vendor will submit one lump sum cost for general mobilization for each District they bid.

Additional mobilization costs may be provided based on the type of equipment, MOT, length of contract, etc. See attached pricing sheet for additional details.

Payment for travel time between sites will be determined by the operators pay rate per hour, as paid by the employer. See pricing page for details and example.

Equipment mobilization between sites will be at the Federal rates per mile for vehicles used to perform the work.

9.9 Basis of Payment

Payment for this work is based on an hourly rate worked to clean out the group of culverts for a given project. Rates for three ranges are provided: ½ Day, Full Day, and Weekly.

• Projects considered for a ½ day rate.

o Any project that is completed in 4 hours or less.

• Projects considered for a Daily rate.

o Any project completed in more than 4 hours and one day less than a work week.

• Projects considered for a Weekly rate.

o Any project completed on the final day of a work week.

• A work week is considered o 5 days at a minimum 8 hours per day OR o 4 days at a minimum 10 hours per day.

Time will be rounded up to the 30-minute interval to address any setup and teardown of operation.

9.10 Prevailing Wage

PN 049 - 10/15/2004 - WAGE NOTE (PROVISIONS OF CHAPTER 4115 OF THE OHIO REVISED

CODE, NO STATE PREVAILING WAGES)

You are hereby advised that this section of the contract (Culvert Cleanout) is NOT subject to the provisions of chapter 4115 of the Ohio Revised Code. Therefore, no state prevailing wage rates shall govern this section of the contract.

Section 10: CULVERT INVERT PAVING

Requirements

10.1 Description: The District Hydraulic Engineer will inspect the existing culvert, determine the limits of the area to be paved, and calculate the required material quantities needed. An awarded vendor will then be required to prepare the proposed area and place the required materials. The vendor will be responsible for incidentals related to water control, including cofferdams, during paving and curing.

10.2 Specifications: The field paving performed through this agreement must be completed in accordance with the Ohio Department of Transportation (ODOT) current requirements of the Location and Design Manual Section 1002.3.7 and Construction and Material Specifications. Refer to Item 611.

All Technical Specifications and Safety Data Sheets must be submitted with bid.

10.3 Method of Measurement: Linear feet of concrete field paving. Cubic Yards of concrete placed to fill voids.

10.4 Basis of Payment: Payment will be per linear foot of field paving properly placed, inclusive of all necessary materials. Necessary materials include, but are not limited to, reinforcement, fasteners, chairing, etc. Where existing voids below the surface of the existing pipe are found, payment for the additional cubic yards of concrete will be made. The additional cubic yards will be determined by the difference in the overall concrete placed and the calculated quantity of concrete required for the linear feet of field paving placed. These calculations will be determined by the Hydraulics Engineer or assigned designee.

A pricing bid sheet for the pipe diameter ranges and additional cubic yards is included.

10.5 Safety Data Sheets

Vendor will be required to submit Material Safety Data Sheets with each delivery to the District.

10.6 Acceptance of Work

Acceptance of Work Upon completion of the work, a joint inspection by the Engineer and the Vendor shall be made to ensure that each area of work is completed to the satisfaction of the Engineer.

If the vendor has available video or photography equipment to document the progress and completed work, this may serve as a useful tool to verify the work is completed to the satisfaction of the Engineer.

For work completed by the vendor and upon review is determined to be unsatisfactory, the vendor shall remedy the situation to the satisfaction of the Engineer.

Conditions:

10.7 Availability/Delivery: When the Department requires the service of the contract, the District will contact awarded vendors and coordinate a begin date and completion date for the method of repair to be performed. If ODOT and vendor cannot agree on a date and time, ODOT will pursue the next awarded vendor for the method of repair to be performed.

10.8 Inspection of Items Delivered: All items supplied will be inspected upon delivery and prior to installation. ODOT has the right to reject any delivered item(s) that do not meet ODOT specifications.

10.9 Restoration: Vendor is to restore the work zone area to the original condition. This may include but is not limited to: all disturbed soil shall be restored, any excavated soil shall be restored per appropriate approved methods (benching if necessary), any and all clearing and grubbing necessary to complete work shall be incidental to the cost of operation. Provide necessary seeding and mulching. All work shall be in accordance with 650 Roadsides in the CMS.

10.10 Mobilization: The vendor is to specify the mobilization charge for a single site project on the pricing page. Since one project may consist of up to four sites, ODOT will compensate the awarded vendor a lump sum plus mileage for the second, third, and fourth sites, if applicable. Compensation will be a lump sum of $150.00 for each additional site plus mileage. One vehicle for equipment and one vehicle for material will be paid at a rate of $0.655 per mile. If one vehicle is used for both equipment and material, then the mileage compensation will only apply to that vehicle. Example: An equipment vehicle and material vehicle traveled 15 miles from site one to site two. The awarded vendor would receive $150.00 + (15 miles) x $.655 + (15 miles) x $.655 = $169.65

10.11 Delivery

Delivery shall be made within 7 calendar days after receipt of order.

10.12 Delivery Hours

All deliveries are to be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays unless special permission is granted by the Department to temporarily waive or adjust this requirement.

10.13 Prevailing Wages

Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the vender shall comply with all provisions contained therein. By signing this bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on this contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Bureau of Employment Services for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates and laws.

Prevailing Wage Threshold Levels Link https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels

Prevailing Wage Information about Ohio’s prevailing wage laws.

https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage

Prevailing Wage on State Projects with NO Federal Aid(PN 060 – 04/20/2018) https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_ 2023.pdf

Vendor shall be responsible for verification of current classification rates for work location(s).

Prevailing wage rates may change throughout the life of the project and is the responsibility of the vendor to be in line with current rates.

https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform

Truck drivers who are employed to deliver materials to the project site are exempt from prevailing wage except when the work performed is on the “site of work”. Site of Work includes the following:

▪ The physical place or places where the building or work called for in the contract will remain after the work is completed.

▪ Job headquarters, tool yards, batch plants, borrow pits, etc., provided they:

https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023.pdf

1. Are located adjacent or virtually adjacent (within a two mile radius) to the site of the work described above.

and

2. Are dedicated exclusively, or nearly so to performance of the contract or project; 80% of the materials taken from the site must be used for the project.

must have a purchase or bona fide lease agreement contract and demonstrate financial commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent contractor status. A lease calling for a share of revenues while being used, or short term in duration (3-5 years), will not qualify for Owner-operator status.

Section 11: GEOSYNTHETIC CEMENTITIOUS COMPOSITE MAT (Materials Only)

11.1 Intent

The purpose of this invitation to bid is to establish term contract pricing for materials that meet ODOT Supplemental Specification 936. A separate pricing sheet has been established for the materials. This contract includes all ODOT Districts.

11.2 Specifications and Special Conditions

The material provided shall be in accordance with the following, but not limited to, current approved Ohio Department of Transportation (ODOT) Specifications:

• ODOT Construction and Material Specifications (Spec Book)

• Supplemental Specification 936

The following link contains the above mentioned Specifications http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplemen talSpecificationsandSupplements.aspx

11.3 Material Properties

Refer to Supplemental Specification 936 for material properties.

11.4 Safety Data Sheets

All Technical Specifications and Material Safety Data Sheets will be submitted with bid.

11.5 Method of Measurement

Square feet of material. See pricing sheet for details.

11.6 Basis of Payment:

Payment will be per square foot of material.

11.7 Delivery

Delivery shall be made within 7 calendar days after receipt of order.

11.8 Delivery Hours

All deliveries are to be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays unless special permission is granted by the Department to temporarily waive or adjust this requirement.

11.9 Safety Data Sheets

Vendor will be required to submit Material Safety Data Sheets with each delivery to the District.

11.10 Minimum Order ($500.00)

The minimum order will be $500.00 for items to be shipped F.O.B. to the destination at the unit price quoted. Orders amounting to less than the minimum will be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx

State of Ohio, Department of Transportation (ODOT) Office of Contract Sales, Purchasing Services

OhioBuys

Terms and Conditions for Submitting Excel Pricing File in Bid Package

If an Excel File is Present in OhioBuys

1. SUBMISSION OF EXCEL PRICING FILE: Bidders should submit the pricing page in the original excel format.

2. UNAPPROVED ALTERATIONS TO EXCEL PRICING FILE: Bidders who materially alter the original content of the Excel pricing file (e.g. specifications, formulas, etc.) issued by the Department may be found non-responsive and ineligible for award of this procurement.

3. CHANGES TO EXCEL PRICING FILE: The Department will only make modifications to the Excel pricing file by written addendum only. Where changes are necessary to the Excel pricing page, the Department will issue a new Excel pricing page indicating the revisions made and a revision date for the changes.

It is the sole responsibility of the bidder to check for issued addenda prior to submitting a bid package to ensure the most updated Excel pricing file is being utilized.

4. DESCRIPTIVE LITERATURE: Bidders may electronically provide any descriptive literature (e.g. brochures, spec/cut sheets, drawings, MSDS, etc.) regarding the products and/or services offered by the bidder. As this literature may be publicly posted for viewing by purchasers, bidders must not submit any literature electronically in which they consider to be a trade secret, proprietary, or confidential in any way.

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INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING

(Last revised 11/2/2023)

1. BIDDER REGISTRATION: The Department requires awarded bidder(s) to successfully register as a State of Ohio Supplier with the Department of Ohio Shared Services and successfully obtain an OAKS vendor identification number (OAKS ID) within fourteen (14) calendar days from the date of contract award and execution. The Department cannot utilize awarded Contracts to purchase from a bidder who cannot obtain an OAKS ID from Ohio Shared Services. In the event an awarded bidder is unable to obtain an OAKS ID, the Department shall reserve the right to revoke its award to the bidder and immediately cancel any resulting Contract.

a. A Supplier Information Form and W-9 must be completed and sent back directly to Ohio Shared Services in order to register and apply for an OAKS ID. The following website can be accessed by bidders to obtain both the forms and specific instructions for obtaining an OAKS ID:

b. http://ohioshareds ervices.ohio.gov/SupplierOperations/Forms.aspx

c. It is strongly recommended that all interested bidders not already registered with Ohio Shared Services submit the above paperwork prior to the bid submission deadline.

2. HOW BIDS MUST BE SUBMITTED: Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

3. PREBID QUESTIONS, DISCREPANCIES, AND CLARIFICATIONS: Any discrepancies, omissions, ambiguities, or conflicts in or among the bidding documents or doubts as to the meaning shall be brought to the Department’s attention by the bidder no less than three (3) business days prior to the bid submission deadline. All questions, discrepancies, clarifications, etc. must be submitted electronically in OhioBuys.

During the competitive bidding process, bidders (and their agents) are prohibited from contacting any ODOT office, including District offices, other than the Office of Contract Sales, Purchasing Services section to obtain responses to any questions. The Department may find a bidder non-responsive for failing to adhere to any of the above requirements.

4. MODIFICATIONS TO THE BIDDING DOCUMENTS: When it is deemed necessary to modify these bidding documents, the Department will only do so by written addendum. The issuance of an addendum is dependent upon the information received and the impact on the competitive bid process. All issued addenda will be posted to the OhioBuys website.

5. PRE-BID CONFERENCES: The Department reserves the right to hold mandatory or optional pre-bid conferences at its discretion. Conferences may be held either in-person or via webinar/phone conference formats. Bidders will be required to sign-in at all pre-bid conferences. The sign-in sheet for all pre-bid conferences is considered a public record, will be kept in the bid file, and will be shared with any requesting party. Additionally, any business cards collected during any pre-bid conference shall be considered public records and may be distributed out to all conference attendees. Any changes to the requirements or specifications of a procurement, as a result of the pre-bid conference content, will be made by written addendum and publicly posted.

http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx http://ohiosharedservices.ohio.gov/SupplierOperations/Forms.aspx

a. For mandatory pre-bid conferences, the Department requires that those companies intending on submitting a bid be in attendance for the entire duration of the pre-bid conference. Mandatory pre-bid conferences will officially begin five (5) minutes after the scheduled date and start time at the location specified in the Special Terms and Conditions. Those bidders not in attendance at that time will be considered ineligible to submit a bid. The conference will be considered adjourned and complete when a representative of the Office of Contract Sales, Purchasing Services section indicates so. To be considered in attendance and eligible to bid, a bidder must have at least one representative of the company in attendance. A single representative cannot be present on behalf of two or more companies (bidders). Each company (bidder) must send its own representative on behalf of their organization. It is the sole responsibility of the bidder to ensure that the representative follows the sign-in procedures to properly document the bidder’s attendance. The Department shall not be held responsible for a bidder’s failure to arrive at the meeting on time, properly sign-in, or failure to stay for the entire duration of the meeting.

6. LATE BIDS: A bid received after 1:00 p.m. eastern time, on the bid submission deadline. The system will not allow a bid after the closing date and time.

7. BIDS FIRM: Once opened, all bids are firm and cannot be altered by the bidder. Once a Contract is awarded and executed, the Vendor shall deliver all products and/or services at the bid prices and terms contained in the Contract. All submitted bids shall remain valid for a period of sixty (60) calendar days after the date of the public bid opening. Beyond sixty (60) calendar days, bidders will have the option to either honor their submitted bid or make a written request to withdraw their bid from consideration. The Ohio Department of Transportation shall receive the benefit of any decrease in price during the sixty (60) day period.

8. WITHDRAWAL OF BIDS: A bidder may withdraw their bid in OhioBuys prior to opening. If after opening a vendor wishes to withdraw their bid, they may do so in writing to the Ohio Department of Transportation.

9. MODIFICATION OF SUBMITTED BIDS PRIOR TO BID OPENING: A bidder may modify their bid response prior to the scheduled date and time set for the public bid opening in OhioBuys.

10. UNIT BID PRICES: The unit bid price(s) submitted shall govern the award of this procurement unless otherwise specified in the bid evaluation criteria. The unit bid price should be entered for each required bid item on the Department’s pricing page. Use of ditto marks, arrows, or other markings in lieu of the actual unit price may result in a non-responsive bid determination. Lot or group prices listed in the unit bid price area shall be considered as the unit price unless clearly identified as the lot price.